Tuesday, September 10, 2019-worksession-7 p.m.-Township of Union Board of Education, Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, September 10, 2019 - 7:00pm

Township of Union Board of Education, Tuesday, September 10, 2019 worksession, 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – SEPTEMBER 10, 2019

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

            1.         May 14, 2019 – worksession
            2.         May 14, 2019 – executive session
            2.         May 21, 2019 – regular meeting
            3.         May 21, 2019 - executive session
 

G. Communications

LETTER FROM TOWNSHIP OF UNION RECREATION DEPARTMENT
            Letter from Township of Union Recreation Department requesting update to previously approved Trunk or Treat event request.
 
LETTER OF RESIGNATION – COLLURA
            Letter of resignation from Jennifer Collura, cafeteria aide-Livingston Elementary School, effective September 5, 2019.
 
LETTER OF RETIREMENT – ROHLIK
            Letter of resignation for the purpose of retirement from Rudy Rohlik, part-time bus driver-Transportation Department, effective September 1, 2019.
 
LETTER OF RESIGNATION – GIERLA
            Letter of resignation from Michele Gierla, paraprofessional-Union High School, effective September 1, 2019.
 
REQUEST FOR LEAVE – BRUMFIELD
            Request for paid medical leave and unpaid FMLA from Catherine Brumfield, special education teacher-Union High School, September 9, 2019 – December 9, 2019.
 
REQUEST FOR LEAVE – DAMIANO
            Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Adriane Damiano, health and physical education teacher-Union High School, October 28, 2019 – April 1, 2020.
 

H. Superintendent’s Report

            1. Student Liaison Report (September 10th)        
            2. ESIP Presentations – (1) Honeywell; (2) Snyder Electric (September 17th)
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     APPROVE DISTRICT MENTORING PLAN
            Approve Township of Union Public Schools 2019-2020 District Mentoring Plan, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE I&RS MEMBERS – 2019-2020
            Approve I&RS members for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE SCHOOL IMPROVEMENT PLANNING COMMITTEE – 2019-2020
            Approve School Improvement Planning Committee for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE REVISED INSTRUCTIONAL UNIT PLAN FORM
            Approve the revised Instructional Unit Plan for teachers to unpack the standards into instructional units in each grade; addressing all grade level standards, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE CURRICULUM GUIDES
            Approve the following curriculum guides, in accordance with the information in the hands of each Board member:
 
  1. Exploring Social & Digital Media
  2. Intro to Drone Theory and Design
  3. Allied Health, Grades 10 and 11
  4. Allied Health, Grade 12

J. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated August 31, 2019 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated August 31, 2019 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of August 31, 2019 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of August 31, 2019 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2019-2020 STATE CONTRACT VENDORS
            Approve the amended list of the 2019-2020 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2033/Music
Pine Forest Camp – band camp invoice (8/18-22/19)
$12,015.00
 
F-10.   APPROVE 2019-2020 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2019-2020 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Bake Sale
September 18, 2019-June 20, 2020
UHS/Student Council – to raise money for student council events and activities
Powder Puff Game
May 2020
UHS/Student Council – to raise money for student council events and activities
March Madness
March 2020
UHS/Student Council – to raise money for homecoming dance and all upcoming events
Valentine’s Day Gram
February 14, 2020
UHS/Student Council – to raise money for student council events and activities
Holiday Grams
December 20, 2019
UHS/Student Council – to raise money for student council events and activities
Student vs. Faculty Football game
November 1-30, 2019 or April 1-May 31, 2020
UHS/Student Council – to raise money for student council events and activities
Homecoming Game
November 1, 2019
UHS/Student Council – to raise money for student council events and activities
Homecoming Dance
November 2, 2019
UHS/Student Council – to raise money for student council events and activities
Car Wash
September 1, 2019
UHS/Marching Band – to raise funds to offset the cost of props/materials for students
Scholastic Book Fair
September 23-27, 2019
KMS/Library Activities – to raise funds for the library
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
AdoptAClassroom.org and partner Burlington Stores
Franklin Elementary School
$10,000
 
F-12A.  APPROVE DONATION AND EVENT
             Approve donation from Modell's Sporting Goods for $1,500 of athletic equipment and approve NY Giants/American Heart Association event at Burnet Middle School on September 17, 2019, in accordance with the information in the hands of each Board member.
 
F-13.   APPROVE TRAVEL AND RELATED EXPENSES – NJSBA WORKSHOP - 2019
            Approve travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-5.8, 5.9 for the NJSBA Workshop Convention in Atlantic City, New Jersey for Board members and Central Office Administration.
 
F-14.   APPROVE PLAY UNIFIED GRANT AWARD
            Approve the acceptance of the Play Unified Grant award, in the sum of $7,900.00, to be distributed to the following schools – (a) Burnet Middle School - $2,000; (b) Union High School - $2,900; (c) Kawaweeh Middle School - $1,500; (d) Jefferson School - $1,500.
 
F-15.   APPROVE SUMMIT SPEECH – AUDIOLOGY CONSULTATIVE SERVICES
            Approve Summit Speech to provide audiology consultative services at the rate of $200.00 per hour, not to exceed $600.00, for the 2019-2020 school year [Account #11-000-219-320-02-19].
 
F-16.   For informational purposes only – vote not required.  List of legal services for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
F-17.   APPROVE RODRIGUEZ NATIVO LLC –SIGN LANGUAGE INTERPRETER
            Approve Rodriguez Nativo LLC to provide sign language interpreting for parent conferences and school activities at a flat rate of $175 for two hours (thereafter $70/hr. day rate and $75/hr. after 5 p.m.) not to exceed $2,750 for the 2019-2020 school year (Account #11-000-240-890-01-54-060).
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE AGREEMENT WITH BOYS & GIRLS CLUB OF UNION COUNTY
            Approve agreement with the Boys & Girls Club of Union County for the 2019-2020 winter swim season, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE ANNUAL INTEGRATED PEST MANAGEMENT NOTICE
            Approve Annual Integrated Pest Management Notice for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
DISCUSSION ITEM:
            1.         Letter from Township of Union Recreation Department requesting update to previously approved Trunk or Treat event.  Requesting to add (a) rain date of October 27, 2019 and (b) access to indoor restroom facilities, in accordance with the information in the hands of each Board member.
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2019-2020 school year in accordance with the information in the hands of each Board.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
Position
Location
Eff. Date
Reason
Notes
Collura, Jennifer
Cafeteria aide
Livingston
9/5/2019
Resignation
 
Rohlik, Rudy
P/T bus driver
Transportation
9/1/19
Retirement
 
Gierla, Michele
Paraprofessional
UHS
9/1/2019
resignation
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
Position
Location
Leave Dates
Leave Type
Notes
Brumfield, Catherine
Special ed teacher
UHS
9/9/2019-12/9/2019
Paid medical leave and unpaid FMLA
FMLA entitlement not to exceed 12 unpaid weeks. If applicable: Time after this entitlement does not fall under FMLA
Damiano, Adriane
Health and phys ed teacher
UHS
10/28/19-4/1/2020
Paid child rearing leave and unpaid FMLA/NJFLA (concurrently)
FMLA/NJFLA entitlement not to exceed 12 unpaid weeks. If applicable: Time after this entitlement does not fall under FMLA/NJFLA
 
P-5.     APPROVE PRINCIPAL AND SUPERVISOR SALARIES
            Approve principals and supervisors salaries for the period September 1, 2019 through August 31 2020 per Agreement 9/1/18-8/31/21, in accordance with the information in the hands of each Board member.
 
P-6.     APPROVE CRISIS RESPONSE TEAM – 2019-2020
            Approve Crisis Response Teams for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
P-7.     APPROVE 2019-2020 HOURLY RATES LIST
            Approve 2019-2020 Hourly Rates List, in accordance with the information in the hands of each Board member.
 
P-8.     APPROVE CHANGE OF SALARY CLASS – EFFECTIVE SEPTEMBER 2019
            Approve Change of Salary Class (effective September 2019), in accordance with the information in the hands of each Board member.
 
P-9.     APPROVE DESIGNEES – STUDENT ACTIVITIES ACCOUNT
            Approve designees for the Student Activities Accounts for Union High School, Kawameeh Middle School, Jefferson School, Battle Hill Elementary School, Connecticut Farms Elementary School, Franklin Elementary School, Hannah Caldwell Elementary School, Livingston Elementary School, Washington Elementary School, in accordance with the information in the hands of each Board member.
 
P-10.   APPROVE AFFILIATION AGREEMENT – KEAN UNIVERSITY
            Approve Affiliation Agreement-PSYD Program in Combined School and Clinical Psychology Externship Agreement Program between Kean University and the Township of Union Board of Education, in accordance with the information in the hands of each Board member.
 
P-11.   APPROVE AFFILIATION AGREEMENT – CALDWELL UNIVERSITY
            Approve Affiliation Agreement for Clinical Experience and Clinical Practice between Caldwell University and the Township of Union Board of Education, in accordance with the information in the hands of each Board member.
 
P-12.   APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 

M. Policy Committee

 

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [three (3) students exited from July 1, 2019 through August 30, 2019 (2 from elementary, 1 from out of district) or a total of three (3) students for the 2019-2020 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #171650 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #288145 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     APPROVE TO REMOVE STUDENT
            Approval to remove student #290325 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

O. Technology Committee

 

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

Q. Unfinished Business

R. New Business

S. Comments from the Public

T. Executive Session

 

APPROVE APPLICATION AND SUBMISSION OF EMERGENCY AID APPLICATION
            Approve application and submission of the 2019-2020 Emergency Aid application to the New Jersey Department of Education (NJDOE)

.

U. Adjournment

Groups audience: