Worksession, March 9, 2021 at 6 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website

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Dates: 
Tuesday, March 9, 2021 - 6:00pm
Worksession, Tuesday, March 9, 2021 at 6:00 p.m. of the Township of Union Board of Education,via Zoom.  Zoom instructions will be posted on district website.  Please note that the time for the worksession has changed to 6:00 p.m. so that the Board can go into executive session.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – MARCH 9, 2021 – 6:00 p.m.

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Executive Session

F. Comments from Public on Resolutions in BOLD only

G. Approval of Minutes:

            1.         January 7, 2021 – organization meeting
            2.         January 7, 2021 – executive session
            3.         January 12, 2021 – worksession
            4.         January 12, 2021 – executive session #1
            5.         January 12, 2021 – executive session #2
            5.         January 19, 2021 – regular meeting
            6.         January 19, 2021 – executive session
            7.         January 20, 2021 – Special Meeting
            8.         January 20, 2021 – executive session
 

H. Communications

REQUEST FOR LEAVE – MINNOIA
            Request for unpaid FMLA/NJFLA (concurrently) from Francesca Minnoia, special education teacher-Battle Hill Elementary School, March 1, 2021-May 31, 2021.
 
REQUEST FOR LEAVE – RAND
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Tiffany Rand, teacher-Washington Elementary School, April 12, 2021-December 31, 2021.
 
REQUEST FOR INTERMITTENT LEAVE – VICIDOMINI
            Request for intermittent FMLA from Julia Vicidomini, Executive Administrative Assistant-Central Office, March 1, 2021-March 1, 2022.
 
LETTER OF RETIREMENT – BARSI
            Letter of resignation, for the purpose of retirement, from Michelle L. Barsi, mathematics teacher-Burnet Middle School, effective July 1, 2021.
 
LETTER OF RETIREMENT – DENNIS
            Letter of resignation, for the purpose of retirement, from Maureen Dennis, paraprofessional-Connecticut Farms Elementary School, effective May 1, 2021.
 
LETTER OF RETIREMENT – GILMORE
            Letter of resignation, for the purpose of retirement, from Joan Gilmore, paraprofessional-Jefferson School, effective July 1, 2021.
 
LETTER OF RETIREMENT – LAIRD
            Letter of resignation, for the purpose of retirement, from James Laird, social studies teacher-Union High School, effective June 30, 2021.
 
LETTER OF RETIREMENT – KAHN
            Letter of resignation, for the purpose of retirement, from Angela Kahn, teacher-Battle Hill Elementary School, effective July 1, 2021.
 
LETTER OF RESIGNATION – WRIGHT
            Letter of resignation from Rhonda Wright, mathematics teacher-Union High School, effective April 23, 2021.
 
LETTER OF RETIREMENT – SIEIRA
            Letter of resignation, for the purpose of retirement, from Brenda Sieira, greeter-Washington Elementary School, March 2, 2021.
 
LETTER OF RESIGNATION – TAVERNARIS
            Letter of resignation from Irene Tavernaris, part-time bus driver-Transportation Department, effective February 19, 2021.
 
REQUEST FOR EXTENSION – O’HOLLA
            Letter of extension of unpaid non-FMLA, non-NJFLA leave from Laura O’Holla, teacher-Jefferson School, new return date September 1, 2021
 

I. Superintendent’s Report

            1.         Student Liaisons – March 9, 2021
            2.         Budget Presentation – Yolanda Koon – March 9, 2021
 

J. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period February 17 to March 9, 2021 (no incidences to report) (no vote required; for reporting purposes only).
 
E-2.     APPROVE 2021-2022 SCHOOL CALENDAR
            Approve 2021-2022 school calendar, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE ACCEPTANCE OF NJDOE ALLOCATION
            Approve the acceptance of the following allocations from the New Jersey Department of Education (NJDOE), in accordance with the information in the hands of each Board member: (a) ESSER II - $2,973,652, (b) Learning Acceleration - $190,834, (c) Mental Health Supports and Services - $45,000.
 
E-4.     APPROVE CBI SITE AND SLE
            Approve Community Based Instruction Site (CBI) and Structured Learning Experiences (SLE) for the 2020-2021 school year: (a) Union High School Cafeteria, administered by Pomptonian Food Services, located at 2350 North Third Street, Union, New Jersey.
 
E-5.     APPROVE REVISED 2020-2021 SCHOOL CALENDAR
            Approve the revised 2020-2021 school calendar, in accordance with the information in the hands of each Board member.
 

K. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.      TREASURER’S REPORT
            That the Treasurer’s Report dated February 28, 2021 be accepted.
 
F-2.      SECRETARY’S REPORT
            That the Secretary’s Report dated February 28, 2021 be accepted.
 
F-3.      CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of February 28, 2021 no budgetary line-item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Yolanda Koon                                                   ____________
                         Yolanda Koon, Board Secretary                                  Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of February 28, 2021 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.      APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.      APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.      APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.      PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.      APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS
            Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.      APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
Athletics
UHS/Athletics - Lou Rettino Scholarship
$1,000.00
Union High School
2227/Senior Class
UHS/Senior Class – Zolnier Graduate LLC-purchase caps/gowns for Class 2021
$12,060.00 (not to exceed)
Union High School
2227/Senior Class
UHS/Senior Class – Prestige Laser Engraving – gifts for Class of 2021
$7,350.00
Union High School
2049/NHS
UHS/NASSP – purchase pins, cords and certificates
$1,136.13
Union High School
2227/$Senior Class
UHS/O’Donnell Sign Company-graduate lawn signs
$2,775.00
 
F-10.    APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.    APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Johnny Napkins Fundraiser
April-June 2021
UHS/Softball Club – to raise funds to support the softball program.
Chipotle Fundraiser
March 27-April 30, 2021
UHS/National Honor Society – to raise funds for cords, pins, stoles and certificates
Fruit Snack Fundraiser
April 1-June 2021
UHS/National Honor Society – to raise funds for cords, pins, stoles and certificates
Baseball Program/Yearbook
March 17-April 30, 2021
UHS/Baseball-Baseball Diamond Club – raise funds for Winter Zone workouts, team food, middle school game night
BSN Sports Apparel
March 17-April 15, 2021
UHS/Baseball-Baseball Diamond Club – raise funds for Winter Zone workouts, team food, middle school game night
BSN Sports Funding Club
March 17-April 15, 2021
UHS/Baseball-Baseball Diamond Club – donations used for Winter Zone workouts, team food, middle school game night
BSN Sports Clothing Sale
March 17-June 2021
UHS/Softball Club – to raise funds to support the softball club
UHSPAC Logo-Mask/Hat Sale
March 19-April 15, 2021
UHS/Advanced Musical Theatre – to raise funds for theatre productions
Chipotle Event
March 19-April 30, 2021
UHS/Advanced Musical Theatre – to raise funds for theatre productions
Gertrude Hawk Chocolates
March 19-April 2, 2021
UHS/UHSPAC – to raise funds for spring musical
Apparel/Accessory Sale
March 20-April 20, 2021
UHS/UHSPAC – to raise funds for spring musical
Advertisement/Patron Package
April 1-May 15, 2021
UHS/UHSPAC – to raise funds for spring musical
Gertrude Hawk Candy Sale
April 10-June 30, 2021
UHS/Boys Basketball – to raise funds for senior night and summer/fall leagues
Districtwide Black History Game Night
March 27, 2021
UHS/Roots: Black Excellence Club – to raise funds for Juneteenth Celebration
Crewneck Shirt Sale
March 19-March 31, 2021
UHS/Roots: Black Excellence Club – to raise funds for Juneteenth Celebration
Teacher Raffle
April – June 2021
UHS/National Art Honor Society – to raise funds for the NAHS
 
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RESOLUTIONS F-12 THROUGH F-16 CONCERN THE
PROPOSED BUDGET FOR THE 2021-2022 SCHOOL YEAR
 
F-12.    APPROVE GENERAL FUND TAX LEVY
            Approve the General Fund tax levy of $95,524,677 in the 2021-2022 school year (includes use of banked cap), in accordance with the information in the hands of each Board member.
 
F-13.    APPROVE TRAVEL EXPENDITURE MAXIMUM
            Approve Travel Expenditure Maximum ($85,000), in accordance with the information in the hands of each Board member.
 
F-14.    APPROVE ESTABLISHING A MAXIMUM DOLLAR LIMIT – PROFESSIONAL SERVICES
            Approve establishing a maximum dollar limit for professional services ($3,328,000), in accordance with the information in the hands of each Board member.
 
F-15.    APPROVE USE OF EXCESS SURPLUS FUNDS
            Approve the Board of Education to include in the General Fund Budget $1,692,313 of the Board of Education’s excess surplus funds (@ 6/30/20 per audit) to help reduce the local tax levy.
 
F-16.    APPROVE USE OF BANKED CAP
Approve in the final budget the adjustment for banked cap in the amount of $253,531, in accordance with N.J.A.C. 6A:23A-10.3(b).  The District has fully exhausted all eligible statutory spending authority.  The adjustment will be used for instructional supplies and materials and will complete this by June 30, 2022 and acknowledges that it cannot be deferred or incrementally completed over a longer period of time.
 
**********
 
F-17.    APPROVE NJ SAFE SCHOOLS – ONLINE PROGRAM
            Approve staff and student use of online courses through the NJ Safe Schools program, at no cost to the district, in accordance with the information in the hands of each Board member.
 
F-18.    APPROVE INCREASE TO TOTAL EXPENDITURE – KID CLAN SERVICES
            Approve increase to the total expenditure for Kid Clan Services to conduct occupational therapy, physical therapy and speech language evaluations for district students to $22,500.00 from the previous BOE approved amount of $14,000.00.  The cost of each evaluation is as follows: $370.00-occupational therapy, $370.00-physical therapy and $335.00-speech language [Account #11-000-219-320-01-19].
 
F-19.    APPROVE INCREASE TO TOTAL EXPENDITURE – KID CLAN SERVICES
            Approve increase to the total expenditures for Kid Clan Services to conduct psychological and educational evaluations for district students to $59,000.00 for the 2020-2021 school year, from the previous BOE approved amount of $32,000.00.  Each evaluation will cost $400.00 [Account #11-000-219-320-01-19].
 
F-20.    APPROVE EDUCATIONAL SERVICES COMMISSION OF NJ – BEDSIDE INSTRUCTION
            Approve teachers employed through The Educational Services Commission of New Jersey to provide bedside instruction for district students at the rates of $48.00 per hour provided by hospitals, and $69.00 per hour when provided at Children’s Specialized Hospital.  This will be on an “as needed” basis for the 2020-2021 school year (not to exceed $10,000.00), in accordance with the information in the hands of each Board member [Account #7693/11-150-100-320-01-19]. (Contract under attorney review)
 
F-21.    APPROVE KID CLAN SERVICES – BILINGUAL EVALUATIONS
            Approve Kid Clan Services to conduct the following evaluations at the indicated rate for district students: Bilingual Speech - $425.00; Bilingual Social - $40000; and Bilingual Psychological - $475.00 (total expenditures not to exceed $6,000.00 for bilingual evaluations) for the 2020-2021 school year, in accordance with the information in the hands of each Board member [Account #11-000-219-320-01-19].
 
F-22.    APPROVE TECHNOLOGY FOR EDUCATION AND COMMUNICATION CONSULTING – EVALUATIONS
            Approve Technology for Education and Communication Consulting, Incorporated, to provide the following evaluations for district students: Assistive Technology Evaluations - $850.00 per evaluation and Augmentative Communication Evaluations - $900 per evaluation (not to exceed $7,500.00), in accordance with the information in the hands of each Board member [Account #11-000-219-320-01-19/7074].
 
F-23.    For informational purposes only – vote not required.  List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.
 

L. Grievance/Negotiations Committee:

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration:
 
G-1.     APPROVE MEMORANDUM OF AGREEMENT WITH ACMTE
Approve Memorandum of Agreement between the Township of Union Board of Education and the Association of Custodial, Maintenance and Transportation Employees (ACMTE), in accordance with the information in the hands of each Board member.
 

M. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 

N. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.      APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2020-2021 school year in accordance with the information in the hands of each Board.
 
P-3.      ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location
Eff.
Date
Reason
Notes/
Corrections
Michelle L. Barsi
 
Teacher of Mathematics
 
BMS
 
7/1/2021
 
Retirement
 
 
Maureen Dennis
 
Elementary
Paraprofessional
 
Connecticut Farms
5/1/2021
 
Retirement
 
 
Joan Gilmore
 
Paraprofessional
 
Jefferson Elementary
7/1/2021
 
Retirement
 
 
James Laird
 
Teacher of Social Studies
 
UHS
 
6/30/2021
 
Retirement
 
 
Angela Kahn
 
Elementary Teacher
 
Battle Hill Elementary
7/1/2021
 
Retirement
 
 
 Rhonda Wright
 
Teacher of Mathematics
 
UHS
 
4/23/2021
 
Resignation
 
Letter indicates “60 days notice” from letter dated 2/22/2021
Brenda Sieira
Greeter
Washington
3/2/2021
Retirement
 
Last physical day will be 3/2/21
Irene Tavernaris
Part Time Bus Driver
Transportation
2/19/2021
Resignation
 
 
 
P-4.      APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location               
Leave Dates
Leave Type 
 
Notes/ Corrections:
All tentative approvals are pending required
documentation.
Francesca Minnoia
 
Special Education Teacher
 
Battle Hill Elementary
 
3/1/2021-5/31/2021
Return 6/1/2021
Unpaid FMLA/
NJFLA
(Concurrently)
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Tiffany Rand
 
Elementary Teacher
 
 
Washington Elementary
 
4/12/21-
12/31/21
Paid Child Rearing Leave followed by Unpaid FMLA/
NJFLA
 (Concurrently)
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
 
Julia Vicidomini
 
Executive Administrative Assistant
 
Central Office
 
Intermittent 3/1/2021-3/1/2022
Intermittent FMLA
 
 
FMLA entitlement not to exceed 12 weeks.
 
Laura O’Holla
 
Elementary Teacher
 
Jefferson
 
Extension-
Return 9/1/2021
 
Unpaid Non/FMLA Non/NJFLA Leave
 
FMLA/NJFLA time exhausted. Org. leave began 10/8/2020
 
 
P-5.      APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 

O. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1. APPROVE POLICY 1648 – RESTART AND RECOVERY PLAN
Approve Policy 1648 – Restart and Recovery Plan, in accordance with the information in the hands of each Board member (first reading).
 
POL-2. APPROVE POLICY 1648.02 – REMOTE LEARNING OPTIONS FOR FAMILIES
            Approve Policy 1648.02 – Remote Learning Options for Families, in accordance with the information in the hands of each Board member (first reading).
 

P. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [three (3) students exited as of March 16, 2021 (1 from elementary) or a total of six (6) students for the 2020-2021 school year] who are not domiciled in this school, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #330769 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

Q. Technology Committee

 

R. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

S. Unfinished Business

T. New Business

U. Comments from the Public

V. Adjournment

Groups audience: