Regular Meeting, December 15, 2020 at 7 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website

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Dates: 
Tuesday, December 15, 2020 - 7:00pm

Regular meeting, Tuesday, December 15, 2020 at 7:00 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – December 15, 2020

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

  1. August 18, 2020 – special meeting/executive session
  2. August 18, 2020 – regular meeting
  3. August 18, 2020 – executive session
  4. August 20, 2020 – planning meeting
  5. August 20, 2020 – executive session #1
  6. August 20, 2020 – executive session #2
  7. August 20, 2020 – executive session #3
  8. September 8, 2020 – worksession
  9. September 8, 2020 – executive session #1
  10. September 8, 2020 – executive session #2
  11. September 15, 2020 – special meeting/executive session
  12. September 15, 2020 – regular meeting
  13. September 15, 2020 – executive session
  14. September 30, 2020 – special meeting
  15. September 30, 2020 – executive session #1
  16. September 30, 2020 – executive session #2
  17. September 30, 2020 – executive session #3
  18. October 6, 2020 – special meeting/executive session
  19. October 13, 2020 – worksession minutes
  20. October 13, 2020 – executive session #1
  21. October 13, 2020 – executive session #2
  22. October 20, 2020 – regular meeting
  23. October 20, 2020 – executive session #1
  24. October 20, 2020 – executive session #2
 

G. Communications

REQUEST FOR LEAVE – DUPLISSIS
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) and non-FMLA/NJFLA leave from Kerri Duplissis, teacher of physical education-Hannah Caldwell Elementary School, January 11, 2021-June 30, 2021.
 
REQUEST FOR INTERMITTENT LEAVE – ERICKSON
            Request for intermittent FMLA/NJFLA leave from Lisa Erickson, teacher of special education-Battle Hill Elementary School, November 9, 2020-November 8, 2021.
 
REQUEST FOR LEAVE – HOCTOR
            Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Deirdre Hoctor, teacher of special education-Union High School, January 4, 2021-May 24, 2021.
 
REQUEST FOR LEAVE – GLENN
            Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Melisa Glenn, teacher-Hannah Caldwell Elementary School, January 22, 2021-June 30, 2021.
 
REQUEST FOR LEAVE – SHARPE
            Request for paid child rearing leave from Courtney Sharpe, teacher-Battle Hill Elementary School, January 4, 2021-February 16, 2021 (tentative return date).
 
REQUEST FOR LEAVE EXTENSION – PLACCA
            Request for extension of unpaid non-FMLA child rearing leave from Nicole Placca, Spanish teacher-Union High School, new return date March 1, 2021.
 
REQUEST FOR LEAVE – SIBILIA
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Maria Sibilia, teacher-Livingston Elementary School, January 25, 2021-May 26, 2021.
 
REQUEST FOR LEAVE EXTENSION – VASSALLO
            Request for extension of paid medical leave from Dianne Vassallo, 12-month secretary-Union High School, through January 29, 2021.
 
REQUEST FOR LEAVE EXTENSION – WEST
            Request for extension of unpaid non-FMLA child rearing leave from Heather West, science teacher-Kawameeh Middle School, new return date September 1, 2021.
 
REQUEST FOR LEAVE EXTENSION – HALL
            Request for extension of unpaid non-FMLA/non-NJFLA leave from Shaquana Hall, custodian-Hannah Caldwell Elementary School, new return date February 1, 2021.
 
REQUEST FOR LEAVE EXTENSION – LOPEZ
            Request for extension of paid medical leave from Ovidio Lopez, custodian-Washington Elementary School, through December 31, 2020.
 
LETTER OF RESIGNATION – DeMARCO
            Letter of resignation from Daniel DeMarco, teacher of computer literacy-Kawameeh Middle School, effective January 18, 2021
 
LETTER OF RETIREMENT – GOTTLIN
            Letter of resignation, for the purpose of retirement, from Edward Gottlin, woodshop teacher, effective April 1, 2021.
 
LETTER OF RETIREMENT – WYCKOFF
            Letter of resignation, for the purpose of retirement, from Russell Wyckoff, teacher of health and physical education, Franklin Elementary School, effective December 31, 2020.
 
LETTER OF RETIREMENT – VASSALLO
            Letter of resignation, for the purpose of retirement, from Dianne Vassallo, 12-month secretary-Union High School, effective February 1, 2021.
 
LETTER OF RESIGNATION – FERVILLE
            Letter of resignation from Tracey Ferville, paraprofessional Special Services-Union High School, effective November 30, 2020.
 
REQUEST FOR LEAVE – BARTOLO
            Request for unpaid paternity leave under FMLA/NJFLA from Cesar Bartolo, Grounds/Maintenance Staff-Central Office, January 4, 2021-March 29, 2021.
 
REQUEST FOR LEAVE – GAINER
            Request for paid child rearing and unpaid FMLA/NJFLA from Candice Gainer, paraprofessional-Franklin Elementary School, January 4, 2021-April 30, 2021.
 
REQUEST FOR INTERMITTENT LEAVE – REGAL
            Request for intermittent FMLA/NJFLA leave from Linda Regal, special education teacher-Hannah Caldwell Elementary School, December 3, 2020-June 30, 2021.
 
 

H. Superintendent’s Report

            1.         Report by Student Liaisons
            2.         PTA Presentation
            3.         Responses to questions from worksession meeting
            4.         Good News
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Agenda item approved at December 8, 2020 worksession (affirm HIB – November 11, 2020 to November 17, 2020).
 
E-1A.  Agenda item reported at December 8, 2020 worksession (report of HIB – November 18, 2020 to December 8, 2020) (no vote required; for reporting purposes only).
 
E-1B.   AFFIRM SUPERINTENDENT’S DETERMINATION OF HIB
            Affirm the Superintendent’s determination of Harassment, Intimidation and Bullying (HIB) for the periods November 18, 2020 to December 8, 2020, in accordance with the information in the hands of each Board member.
 
E-1C.   SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period December 8, 2020 to December 15, 2020 (no incidences to report), in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).
 
E-2.     APPROVE CURRICULUM GUIDES
            Approve the following Curriculum Guides, in accordance with the information in the hands of each Board member: (a) Mathematics – Grade K; (b) Mathematics – Grade 2; (c) Mathematics – Grade 1.
 
E-3.     APPROVE TITLE I SCHOOL PARENT AND FAMILY ENGAGEMENT POLICIES
            Approve Title I School Parent and Family Engagement Policies for Franklin Elementary School, Connecticut Farms Elementary School, Jefferson School, Burnet Middle School and Union High School, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE TRANSPORTATION CONTRACT – MUJC
            Approve the 2020-2021 regular school year transportation contract with the Morris-Union Jointure Commission, in accordance with the information in the hands of each Board member.
 

J. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated November 30, 2020 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated November 30, 2020 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                               /s/   Yolanda Koon                                                               ____________
                              Yolanda Koon, Board Secretary                                           Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of November 30, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS
            Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Graduation Lawn Sign Sale
January-June 2021
UHS/Senior Class – raise funds for the Class of 2021 senior class
Senior Class T-Shirt Sale
January-June 2021
UHS/Senior Class –  raise funds for the Class of 2021 senior class
Virtual Fashion Show
February 2021
UHS/Senior Class –  raise funds for the Class of 2021 senior class
Flocking Homes
February-May 2021
UHS/Senior Class – raise funds for the Class of 2021 senior class
Virtual Mr. UHS
May 2021
UHS/Senior Class – raise funds for the Class of 2021 senior class
 
 
F-10.   APPROVE SUBMISSION/ACCEPTANCE OF MSHE FOUNDATION GRANT
            Approve submission and acceptance of Mark Schonwetter Holocaust Education (MSHE) Foundation Grant in the amount of $1,000.00 to be used by Kawameeh Middle School to enhance Holocaust curriculum.
 
F-11.   APPROVE UCESC NONPUBLIC SCHOOL SECURITY INITIATIVE PROGRAM AGREEMENTS – ST. MICHAEL SCHOOL
            Approve Union County Education Services Commission Nonpublic School Security Initiative Program Agreements for Saint Michael School located within the district for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
F-12.   APPROVE SUMMIT SPEECH – ITINERANT SERVICES
            Approve Summit Speech to provide itinerant services, teacher of the deaf, at the rate of $165.00 per hour (not to exceed $5,115.00) for the 2020-2021 school year, in accordance with the information in the hands of each Board member [Acct #11-000-216-320-01-19].
 
F-13.   APPROVE BUDGET CALENDAR
            Approve budget calendar, in accordance with the information in the hands of each Board member.
 
F-14.   APPROVE NJTIP AT RUTGERS – TRAVEL INSTRUCTION
            Approve NJTIP at Rutgers to provide travel instruction (bus/train) per students’ IEPs for the 2020-2021 school year (not to exceed $11,851), in accordance with the information in the hands of each Board member [Acct #11-000-219-320-01-19].
 
F-15.   ACCEPT THE FOLLOWING DONATIONS:
            Accept the following donations:
 
From
For Use By
$/Item
 United States Marine Corps Reserve - Toys for Tots
 special education department/students
 Toys
 
F-16.   APPROVE MEMBERSHIP TO NJ EDGE CONSORTIUM
            Approve membership to NJ Edge Consortium for Sandra Paul, IT Director, at no cost to the district.
 
F-17.   For informational purposes only – vote not required.  List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-2.     REPORT ON OFFICIAL REPORT OF ANNUAL SCHOOL ELECTION
            Report on the Official Report of the annual school election held on November 3, 2020 as follows (report only, no vote required):
 
            Three-year term:         Nellis Regis-Darby                 12,296
                                                Yocasta Brens                         12,025
                                                John A. O’Shea                       10,386
                                                Linda T. Richardson               7,946
                                                Jeffrey P. East                        7,563
                                                Nadege Ricketts                     6,444
                                                Sienna Bucu                            5,310
 
O-3.     APPROVE RESOLUTION/AGREEMENT TRANSPORTATION SERVICES – UCESC
            Approve Resolution/Agreement for Participation in Coordinated Transportation Services with the Union County Educational Services Commission (UCESC), in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE DISPOSAL OF TEXTBOOKS
            Approve the Textbook Discard Approval Forms from Franklin Elementary School (all textbooks under 10 years old will be listed on textbook sharing website), in accordance with the information in the hands of each Board member.
 
O-5.     APPROVE RESOLUTION AWARDING POWER PURCHASE AGREEMENT
            Approve resolution awarding a Power Purchase Agreement (PPA) and authorizing various actions in connection therewith, in accordance with the information in the hands of each Board member.
 
O-6.     APPROVE RESOLUTION APPROVING PHASE II OF ESP
            Approve resolution (a) approving Phase II of the ESP and authorizing other actions, (b) authorizing application to LFB and other actions necessary in connection with sale and issuance of Energy Savings Obligation Refunding School Bonds to finance Phase II of ESP and (c) authorizing appropriate officials, in connection with the information in the hands of each Board member.
 
O-7.     APPROVE ESIP CONSTRUCTION CONTRACT – SCHNEIDER ELECTRIC
            Approve the ESIP Construction Contract with Schneider Electric, in accordance with the information in the hands of each Board member.
 
O-8.     APPROVE ESIP PERFORMANCE ASSURANCE SUPPORT SERVICES CONTRACT – SCHNEIDER ELECTRIC
            Approve the ESIP Performance Assurance Support Services (PASS) Contract with Schneider Electric, in accordance with the information in the hands of each Board member.
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location
Eff.
Date
Reason
Notes/
Corrections
Daniel De Marco
 
Teacher of Mathematics
Kawameeh Middle School
Resignation 
1/18/2021
Resignation 
Last day of work will be 1/18/2021
Edward Gottlin
 
 
Woodshop teacher
 
Union High School
 
 
Retirement
Effective 4/1/2021
 
Retirement
 
 
Tracey Ferville
 
Paraprofessional of Special Services
 
UHS
 
Resignation Effective 11/30/2020
Resignation
 
Russell Wyckoff
 
Teacher of Health & Physical Education                    
 
Franklin
 
Retirement 12/31/2020
 
Retirement
 
 
Dianne Vassallo
 
12 Month Secretary
 
UHS
 
Retirement 2/1/2021
 
Retirement
 
 
 
P-3.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
 
Notes/ Corrections:
All tentative approvals are pending required
documentation.
Kerri Duplissis
Elementary Teacher of Physical Education
 
Hannah Caldwell     
 
1/11/2021-6/30/2021
 
Paid Child Rearing Leave followed by Unpaid FMLA/
NJFLA
(Concurrently) and Non FMLA/Non NJFLA
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
 
Lisa Erickson
 
Elementary Teacher of Special Education
 
Battle Hill
 
11/9/2020-11/8/2021
Intermittent 
FMLA/NJFLA
 
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
 
Deirdre Hoctor
 
Teacher of Special Education
 
Union High School
 
1/4/2021-5/24/2021
Return 5/25/2021
 
 
Paid Child Rearing Leave and Unpaid FMLA/NJFLA 
(Concurrently)
 
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
 
Melissa Glenn
 
Elementary Teacher
 
Hannah Caldwell     
 
1/22/2021-6/30/2021
Return 9/1/2021
 
Paid Child Rearing Leave and Unpaid FMLA/NJFLA 
(Concurrently)
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
 
Courtney Sharpe
 
Elementary Teacher
 
Battle Hill
 
Tentative Return of 2/16/2021
 
Paid Child Rearing Leave
 
Notified return date may change to 3/2/2021 pending.
Nicole Placca
 
 
Teacher of Spanish
 
UHS
 
Extension Return 3/1/2021
 
Non FMLA Unpaid Child Rearing Leave
Org. unpaid leave began 9/1/2020.
Maria Sibilia
 
Elementary Teacher
 
 Livingston
 
1/25/2021-5/26/2021
Return of 5/27/2021
 
Paid Child Rearing Leave followed by Unpaid FMLA/
NJFLA
(Concurrently)
 
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
 
Dianne Vassallo
 
12 Month Secretary
UHS
 
Extension through 1/29/2021
Extension of Paid Medical Leave
 
Org. leave began 9/9/2020
 
Retirement date of 2/1/2021
 
 
Heather West
 
Teacher of Science
 
Kawameeh Middle School                 
 
Extension through 6/30/2021
Return 9/1/2021
 
Extension of Unpaid Non FMLA Child Rearing Leave
 
Previous FMLA entitlement
exhausted.
Org. Leave began 5/29/2020.
Shaquana Hall
Custodian  
 
Hannah Caldwell     
 
 
Extension
through 1/29/2021
Return 2/1/2021
 
Extension of Unpaid Non FMLA/Non NJFLA 
 
FMLA/NJFLA entitlement
exhausted.
Org. Leave began 5/11/2020.
Ovidio Lopez
 
Custodian 
 
Washington 
 
Extension
through 12/31/2020
 
Extension of Paid Medical 
Leave 
 
Leave began 2/26/2020.
 
Retirement 1/1/2021
 
Cesar Bartolo
Grounds/Maintenance staff
Central Office
1/4/2021-3/29/2021
Unpaid Paternity leave under FMLA/NJFLA
FMLA/NJFLA (concurrently) entitlement not to exceed 12 weeks
Candice Gainer
Paraprofessional
Franklin
1/4/2021-4/30/2021;
Return 5/3/2021
Paid child rearing and unpaid FMLA/NJFLA
FMLA/NJFLA (concurrently) entitlement not to exceed 12 weeks
Linda Regal
Special Education Teacher
Hannah Caldwell
12/3/2020-6/30/2021
Intermittent FMLA/NJFLA
 
 
P-4.     APPROVE AFFIRMATIVE ACTION OFFICER AWARDING CONTRACTS – KOON
            Approve Yolanda Koon as Affirmative Action Officer for awarding contracts for the 2020-2021 school year under P.L. 1975, c. 127, at no cost to the district.
 
P-5.     APPROVE CUSTODIAN OF RECORDS – KOON
            Approve Yolanda Koon as Custodian of School Records for the 2020-2021 school year, at no cost to the district.
 
P-6.     APPROVE PUBLIC AGENCY COMPLIANCE OFFICER – KOON
            Approve Yolanda Koon as Public Agency Compliance Officer (PACO) for 2020, at no cost to the district.
 
P-7.     APPROVE QUALIFIED PURCHASING AGENT – KOON
            Approve Yolanda Koon as Qualified Purchasing Agent (QPA) for the 2020-2021 school year, at no cost to the district.
 
P-8.     APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
P-9.     APPROVE SETTLEMENT AGREEMENT AND MUTUAL RELEASE -UTEA
            Approve Settlement Agreement and Mutual Release between the Board of Education and the Union Township Education Association (UTEA), in accordance with the non-public information in the hands of each Board member.
 
P-10.   APPROVE SETTLEMENT AGREEMENT – S.G.
            Approve Settlement Agreement and General Release Between the Board of Education and S.G., in accordance with the non-public information in the hands of each Board member.
 
P-11.   Approve resolution and contract appointing Interim Superintendent of Schools for the period January 1, 2021 through June 30, 2021 (agenda item failed).
 
 

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            POLICY – DISTANCE LEARNING POLICY
            Policy – Distance Learning Policy, in accordance with the information in the hands of each Board member. (FIRST READING)
 
POL-2.            POLICY 5516 – USE OF ELECTRONIC COMMUNICATIONS AND RECORDING DEVICES
            Policy 5516 – Use of Electronic Communications and Recording Devices, in accordance with the information in the hands of each Board member. (FIRST READING)
 

N. Residency Committee Resolutions

 

O. Technology Committee

 

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

Q. Unfinished Business

R. New Business

S. Comments from the Public

T. Executive Session

U. Adjournment

 

Groups audience: