Worksession, Tuesday, November 10, 2020 - 7 p.m. - Township of Union Board of Education, via ZOOM, instructions on district website

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Tuesday, November 10, 2020 - 7:00pm

Worksession, Tuesday, November 10, 2020 at 7:00 p.m. of the Township of Union Board of Education, via ZOOM, instructions on district website.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – November 10, 2020

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Approval of Minutes:

            1.         July 16, 2020 – special meeting
            2.         July 16, 2020 – executive session
            3.         July 21, 2020 – regular meeting
            4.         July 21, 2020 – executive session
 

F. Communications

 
REQUEST FROM TOWNSHIP OF UNION RECREATION DEPARTMENT
            Letter from Township of Union Recreation Department requesting the use of school gyms for winter recreation programs for the children of Township of Union during the months of January through April.
 
LETTER FROM STATE OF NEW JERSEY
            Letter from State of New Jersey, Department of Transportation, offer to purchase temporary construction easement, Route 82, Section 1, Parcel E32.
 
LETTER OF RESIGNATION – HARRIS
            Letter of resignation from Isaiah Harris, teacher’s assistant/special services-Jefferson School, effective October 30, 2020.
 
REQUEST FOR LEAVE – COSTLEIGH
            Request for paid medical leave from Dale Costleigh, electrician-Central Office/Maintenance Department, October 5, 2020-November 24, 2020.
 
REQUEST FOR LEAVE EXTENSION – LOPEZ
            Request for extension of paid medical leave from Ovidio Lopez, custodian-Washington Elementary School, tentative return date December 1, 2020.
 
REQUEST FOR LEAVE – ROMEO-ANDRIULLI
            Request for paid medical leave and unpaid FMLA from Teresa Romeo-Andriulli, teacher-Battle Hill Elementary School, October 22, 2020-December 20, 2020.
 
REQUEST FOR CONTINUED LEAVE – KELLY
            Request for continued paid medical leave from Eileen Kelly, teacher-Connecticut Farms Elementary School, through December 31, 2020.
 
 
LETTER OF RETIREMENT – KELLY
            Letter of resignation, for purpose of retirement, from Eileen Kelly, teacher-Connecticut Farms Elementary School, effective January 2, 2021.
 
LETTER OF RESIGNATION – JOHNSON
            Letter of resignation from Tahiyah Johnson, teacher assistant-Kawameeh Middle School, effective October 23, 2020.
 
REQUEST FOR LEAVE EXTENSION – HALL
            Request For extension of leave under FFCRA-Emergency Paid Sick leave Act (EPSLA) from Shaquana Hall, custodian-Hannah Caldwell Elementary School, through November 13, 2020.
 
REQUEST FOR LEAVE – SANCHEZ MENDEZ
            Request for paid medical leave from Joel Sanchez Mendez, custodian-Burnet Middle School, November 16, 2020-December 23, 2020.
 
 

G. Superintendent’s Report

            1.         Presentation – Dr. Josue B. Falaise – Union’s Equity Journey – November 17th
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period October 14, 2020 to November 10, 2020 (no incidences to report) (no vote required; for reporting purposes only).
 
E-2.     APPROVE STUDENT CLUB – UNION HIGH SCHOOL
            Approve the establishment of the following student club: UHS Halaqa – Ingrid Soares – advisor (no stipend requested), in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE ARTICULATION AGREEMENT – KEAN UNIVERSITY
            Approve Articulation Agreement between Kean University and Union High School, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE ANNUAL PRESCHOOL OPERATIONAL PLAN UPDATE
            Approve annual preschool operational plan update: Data Summary Tool for 2021-2022 school year, in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated October 31, 2020 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated October 31, 2020 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of October 31, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Diane Cappiello                                                      ____________
                        Diane Cappiello, Acting Board Secretary                                Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of October 31, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS
            Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Kawameeh Middle School
26/Yearbook
Jostens – initial deposit for 2020-2021 yearbooks
$3,000.00
Kawameeh Middle School
 26/Yearbook
Jostens – second deposit for 20202-2021 yearbooks (due 3/1/2021)
$3,000.00
Union High School
46/Key Club
Key Club International – payment for lub dues to NJ District Key Club
$2,500.00 (maximum)
 
F-10.   APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Fruit Fundraiser
November 2020-March 2021
UHS/Wrestling Club – to raise funds for wrestling club
Coffee/Tea Sale
11/21/2020 - 1/20/2021
UHS/Key Club – to raise funds for NJ District Key Club Convention
BSN Sports – clothing fundraiser
11/21/2020 – 3/1/2021
UHS/Bowling Club – to raise funds for the Bowling Club
Thanksgiving Food Drive
November 2020
UHS/Empowerment Club – to collect and donate food to a local food bank
Annual Cabaret (virtual)
November 2020-January 2021
UHS/Advanced Musical Theatre – to raise money for student directed production
Apparel and Accessory Sale
12/1/2020-1/15/2021
UHSPAC – to raise funds for fall production
Drive-in Movie/Fall Production
November 2020-December 2020
UHSPAC – to raise funds for UHSPAC productions
Drive-in Movie Concessions
December 2020
UHSPAC – to raise funds for UHSPAC productions
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Retail Business Services
Livingston Elementary School
$7.85
Lifetouch National School Studios
Livingston Elementary School
$862.60
 
 
F-13.   APPROVE SUBMISSION OF FY2021 IDEA GRANT AMENDMENT 1
            Approve submission of FY 2021 IDEA Grant Amendment 1 to allocate the $91,571.00 unexpended nonpublic funds from the FY 2020 IDEA Basic Grant.
 
F-14.   APPROVE LEGAL SERVICES FOR INDEPENDENT AFFIRMATIVE ACTION/DISCRIMINATION INVESTIGATION – PETER B. FALLON, ESQ.
            Approve Peter B. Fallon, Esq. to provide services for independent investigations of affirmative action complaints at an hourly rate of $170 per hour (not to exceed $5,000) for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
F-15.   APPROVE RESOLUTION ADOPTING REFUNDING BOND ORDINANCE/ AUTHORIZING ENERGY SAVINGS BONDS (PHASE I)
            Approve resolution authorizing certain actions necessary in connection with the sale and issuance of not to exceed $9,000,000 Energy Savings Obligation Refunding School Bonds, in accordance with the information in the hands of each Board member.
 
F-16.   APPROVE ADVANCING OPPORTUNITIES – EVALUATIONS
            Approve Advancing Opportunities to conduct assistive technology and augmentative communication (AAC) evaluations for district students and training.  The costs are as follows: $990.00 – AT Evaluation; $1,320.00 – AAC Evaluation; $155/hour - AT Support and Training; $185/hour - AAC Support and Training.
 
F-17.   APPROVE AGREEMENT FOR PROFESSIONAL SERVICES – UCESC
            Approve Agreement for Professional Services between the Union County Educational Services Commission (UCESC) and the Township of Union Board of Education for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
F-18.   APPROVE DAVID RUBIN, ESQ.
            Approve David Rubin Esq. to provide legal services, in accordance with the non-public information in the hands of each Board member.
 
F-19.   For informational purposes only – vote not required.  List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.
 
F-20.   APPROVE SUBMISSION OF NJDOE SCHOOL SECURITY GRANT
            Approve submission of the NJDOE School Security Grant on November 20, 2020 for the amount of $389,964. If the proposed work exceeds the school district's grant allowance, the district will allocate the remaining funds in order to complete the project.
 
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE DISPOSAL OF TEXTBOOKS
            Approve the Textbook Discard Approval Forms from Hannah Caldwell Elementary School (all textbooks under 10 years old will be listed on textbook sharing website), in accordance with the information in the hands of each Board member.
 
DISCUSSION ITEM:
            REQUEST FROM TOWNSHIP OF UNION RECREATION DEPARTMENT – Letter from Township of Union Recreation Department requesting the use of school gyms for winter recreation programs for the children of Township of Union during the months of January through April, in accordance with the information in the hands of each Board member.
 
            LETTER FROM STATE OF NEW JERSEY - Letter from State of New Jersey, Department of Transportation, offer to purchase temporary construction easement, Route 82, Section 1, Parcel E32, in accordance with the information in the hands of each Board member.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2020-2021 school year in accordance with the information in the hands of each Board.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
Position
Location
Eff. Date
Reason
Notes
Harris, Isaiah
Teacher’s Assistant-SS
Jefferson
10/30/2020
Resignation
Last day is 10/30/2020
Johnson, Tahiyah
Teacher’s Assistant
Kawameeh
10/23/2020
Resignation
Last day is 10/23/2020
Kelly, Eileen
Elementary Teacher
Connecticut Farms
1/2/2021
Retirement
Currently on paid medical leave
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
Position
Location
Leave Dates
Leave Type
Notes
Costleigh, Dale
Electrician
Central Office/Maintenance Dept.
10/5/2020-11/24/2020
Paid medical leave
 
Hall, Shaquana
Custodian
HC
Extension through 11/13/2020
Return 11/16/2020
Extension under FFCRA-Emergency Paid Sick Leave Act (EPSLA)
FFCRA (Families First Coronavirus Response Act)
Entitlement under EPSLA only not to exceed 2 weeks
Lopez, Ovidio
Custodian
Washington
Extension tentative return: 12/1/2020
Extension of paid medical leave
Leave began 2/26/2020
Romeo-Andriulli, Teresa
Elementary Teachere
Battle Hill
10/22/2020 through 12/20/2020
Paid medical leave and unpaid FMLA
FMLA entitlement not to exceed 12 weeks
Sanchez Mendez, Joel
Custodian
BMS
11/16/2020-12/23/2020
Paid medical leave
 
Kelly, Eileen
Elementary Teacher
Connecticut Farms
Extension through 12/31/2020
Paid medical leave
Original leave began 9/1/2018
 
P-5.     APPROVE DESIGNATED SCHOOL SAFETY SPECIALIST – SPEKHARDT
            Approve the designation of William Spekhardt as School Safety Specialist for the year 2021, pursuant to P.L. 2017 c.162, at no cost to the District.
 
P-6.     APPROVE UPDATED 2020-2021 HOURLY RATES LIST
            Approve updated 2020-2021 Non-Unit Hourly Rates List, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

 

M. Residency Committee Resolutions

 

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolution for the Board’s consideration:
 
T-1.     APPROVE ACCEPTANCE OF T-MOBILE HOTSPOTS FOR STUDENT DEVICES
            Approve acceptance of 346 hotspot devices through the T-Mobile Project 10 Million Program Offers (per household, max 346): 100GB per year free-no term.
 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment

 

 

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