Regular Meeting, Tuesday, July 21, 2020 of the Township of Union Board of Education via ZOOM, directions on district website

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Dates: 
Tuesday, July 21, 2020 - 7:00pm

Regular meeting of the Township of Union Board of Education, Tuesday, July 21, 2020 at 7:00 p.m. via ZOOM, directions on district website.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – July 21, 2020

 

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

            1.         March 10, 2020 – worksession
            2.         March 10, 2020 – executive session
            3.         March 17, 2020 – regular meeting
 

G. Communications

LETTER OF RESIGNATION UPDATE – OUTLER
            Letter of resignation from Kristen Outler, special education teacher-Burnet Middle School, updated effective date-September 1, 2020.
 
LETTER OF RESIGNATION – ELLIOT
            Letter of resignation from Kenneth Elliot, security officer-Jefferson School, effective June 16, 2020.
 
LETTER OF RESIGNATION – COPPA
            Letter of resignation from Anita Coppa, part-time bus aide-Transportation Department, effective June 18, 2020.
 
LETTER OF RESIGNATION – CUMBERBATCH
            Letter of resignation from Zuricka Cumberbatch, part-time bus aide-Transportation Department, effective June 24, 2020.
 
LETTER OF RESIGNATION – WILLS
            Letter of resignation from Connor Wills, school counselor-Union High School, effective July 1, 2020.
 
LETTER OF RESIGNATION – VICIDOMINI
            Letter of resignation from Stephanie Vicidomini, leave replacement 12-month secretary-special services-Hamilton School, effective July 15, 2020.
 
REQUEST FOR LEAVE – STERLING
            Request for paid leave followed by unpaid NJFLA/FMLA (concurrently) from Tara Sterling, television production teacher-Union High School, September 8, 2020-December 7, 2020.
 
 
REQUEST FOR LEAVE UPDATE – JOHNSON
            Request for leave update from NJFLA/FMLA to medical leave followed by unpaid FMLA from Ralph Johnson, custodian-Washington Elementary School, June 29, 2020-November 30, 2020.
 
REQUEST FOR EXTENSION OF LEAVE – HAVYAR
            Request for extension of unpaid non-FMLA/non-NJFLA child rearing leave from Amanda Havyar, elementary teacher-RTI-Hannah Caldwell Elementary School, through June 30, 2021.
 
REQUEST FOR EXTENSION OF LEAVE – KATZ
            Request for extension of unpaid non-FMLA/non-NJFLA child rearing leave from Julie Katz, special education teacher-Connecticut Farms Elementary School, through December 31, 2020.
 
REQUEST FOR LEAVE – MENDES
            Request for paid child rearing leave followed by unpaid NJFLA/FMLA (concurrently) from Jessica Mendes, teacher- Franklin Elementary School, September 16, 2020-January 25, 2021.
 

H. Superintendent’s Report

            1.         Presentation by Schneider Electric re: ESIP Project Summary
            2.         Student Safety Data System Report (SSDS) – Period 2 – 2019-2020
                        (formerly Violence and Vandalism Report)
            3.         Harassment, Intimidation and Bullying Report (HIB) – Period 2 – 2019-2020
            4.         Promoting the Social-Emotional Wellness of Students and Families: Thursday,
                        July 23, 2020 6:30-7:30PM
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period June 17, 2020 to July 21, 2020 (no HIB to report for this period) (no vote required; for reporting purposes only).
 
E-1A.  AFFIRM SUPERINTENDENT’S DETERMINATION OF HIB
            Affirm the Superintendent’s determination of Harassment, Intimidation and Bullying (HIB) for the periods May 20, 2020 to June 16, 2020, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE PARENT/PUPIL TRANSPORTATION CONTRACT – 2020-2021
            Approve parent/pupil transportation contract for special education student attending NJEDDA High School at the rate of $45.10 per day for the 2020-2021 school year, in accordance with the non-public information in the hands of each Board member.
 
E-3.     APPROVE DISTRICT STUDENTS ATTENDING THE ARC KOHLER SCHOOL BE PROVIDED MEALS AT NO COST
            Pursuant to N.J.A.C. 6A:23A-18.5, approve district students attending The Arc Kohler School be provided meals at no charge and in accordance with N.J.A.C. 6A:23-4.5(a)20 which authorizes The Arc Kohler School to include costs of meals provided with the annual tuition rate charged for the 2020-2021 Fiscal Year, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE NONPUBLIC ESEA/ESSA TITLE I AGREEMENT
            Approve resolution and Nonpublic ESEA/ESSA Title I Agreement, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE PLANNING FOR ADULT LIFE – ARC OF NEW JERSEY
            Approve Planning for Adult Life, ARC of New Jersey, to provide for students in our district public schools for the 2020-2021 school year at no cost to the district, in accordance with the information in the hands of each Board member.
 
E-6.     APPROVE STUDENT ENROLLMENT – VO-TECH
            Approve students’ enrollment for school year 2020-2021 AM and PM vo-tech, in accordance with the non-public information in the hands of each Board member.
 
E-7.     APPROVE STUDENT SAFETY DATA SYSTEM REPORT (SSDS)
            Accept the Student Safety Data System Report (formerly Vandalism and Violence Report) for period two of the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
E-8.     APPROVE JUNE REPORT – NJDOE – HIB
            Approve the Township of Union Public Schools June report presented by Superintendent as required by the New Jersey Department of Education of Harassment, Intimidation and Bullying (HIB).  The report provides the public with the information collection from January 2020 through June 2020, as well as the number of incidents per school building, status of investigations, HIB investigators, nature of the HIB reports and the discipline resulting from the report findings.  The HIB report also includes all training of school district personnel, building programs and assemblies during the time period, in accordance with the information in the hands of each Board member.
 
E-9.     APPROVE CURRICULUM GUIDES
            Approve the following Curriculum Guides:
 
  1. History Through Media, Film, and Pop Culture
  2. Advanced Placement Comparative Government
  3. Advanced Placement European History
  4. Advanced Placement Government & Politics
  5. Advanced Placement Psychology
  6. Advanced Placement United States History II
  7. Cultural Studies
  8. Economics
  9. Honors Humanities
  10. Humanities
  11. Honors United States History II
  12. Honors World History
  13. Introduction to Law
  14. Psychology
  15. Sociology
 
E-10.   APPROVE MEMORANDUM OF AGREEMENT – GOMO EDUCATIONAL SERVICES
            Approve Memorandum of Agreement (MOA) between GOMO Educational Services and the Township of Union Public Schools to provide administrators’ training on cultural competency on July 27, 2020 and August 25, 2020 (funded through Title IIA), in accordance with the information in the hands of each Board member.
 
E-11.   APPROVE MEMORANDUM OF AGREEMENT – GOMO EDUCATIONAL SERVICES
            Approve a Memorandum of Agreement (MOA) between GOMO Educational Services and the Township of Union Public Schools for the period 2020-2023 to provide district equity leadership team training (funded through Title IIA), in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the preliminary Treasurer’s Report (Cycle #12) dated June 30, 2020 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the preliminary Secretary’s Report (Cycle #12) dated June 30, 2020 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of June 30, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Manuel E. Vieira                                                    ____________
                        Manuel E. Vieira, Board Secretary                                   Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of June 30, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS
            Approve the list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Kawameeh Middle School
26/Principal
Jostens – final payment for 2019-2020 year books
$2,413.25
Union High School
2077/Music-Theatre
4Wall Entertainment-lighting rental for spring production
$3,966.64
Union High School
2077/Music-Theatre
11th Hour Design – marketing and set building materials for spring production
$4,265.00
 
 
F-10.   APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
 
F-11.   APPROVE RESOLUTION INCREASING BID THRESHOLD – WITH QPA
            Approve resolution increasing bid threshold with Qualified Purchase Agent (QPA) to $44,000, in accordance with the information in the hands of each Board member.
 
F-12.   APPROVE UHS SENIOR SCHOLARSHIP AWARD – MARGARET FEKETE FUND
            Approve the Senior Scholarship Award amounts for the Union High School graduates from the Margaret Fekete Fund, in accordance with the information in the hands of each Board member.
 
F-13.   APPROVE JFK JOHNSON REHABILITATION INSTITUTE – PART-TIME CAREER DEVELOPMENT
            Approve JFK Johnson Rehabilitation Institute to provide part-time career development services to students in our district public schools for the 2020 ESY program not to exceed $3,000.00 (Acct. #11-000-216-320-01-19/7043).
 
F-14.   APPROVE MARILYN KUBICHEK MD, FAAP – NEUROLOGICAL EVALUATIONS
            Approve Marilyn Kubichek MD, FAAP to provide neurological evaluations at the rate of $600.00 per evaluation for the 2020-2021 school year, not to exceed $25,000.00 (Acct. #11-000-219-320-01-19).
 
F-15.   APPROVE TEAM SCHOOL PHYSCIAN – GILSENAN
            Approve Dr. Michele Gilsenan as the Team School Physician for athletics for the 2020-2021 school year at an annual rate of $8,500.
 
F-16.   APPROVE CHIEF MEDICAL INSPECTOR – MULLICK
            Approve Bharati Mullick, M.D., as Chief Medical Inspector pursuant to N.J.S.A. 18A:40-1 for the 2020-2021 school year at an annual fee of $22,000.
 
F-17.   For informational purposes only – vote not required.  List of legal services for the 2019-2020 fiscal year, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE GATEWAY FAMILY YMCA FIVE POINT BRANCH – 2020-2021
            Approve early care and aftercare contracts with the Gateway Family YMCA Five Point Branch for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-3.     APPROVE RESOLUTION APPOINTING THIRD-PARTY VERIFIER AND AUTHORIZING SUBMISSION OF PLAN – DLB ENGINEERING
            Approve resolution of the Board of Education of the Township of Union, in the County of Union, New Jersey appointing a third-party verifier – DLB Engineering, authorizing the submission of preliminary energy savings plan to the third-party verifier and the New Jersey Board of Public Utilities in connection with the undertaking of an energy savings plan and other actions in connection therewith, in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE RENEWAL OF MEMBERSHIP – NJSIG
            Approve Indemnity and Trust Agreement Resolution with New Jersey Schools Insurance Group (NJSIG) to renew membership for the period July 1, 2020 through July 1, 2023, in accordance with the information in the hands of each Board member.
 
O-5.     APPROVE AUDITOR– SUPLEE CLOONEY & CO.
            Approve the auditing firm of Suplee Clooney & Co. for the period of July 1, 2020 to June 30, 2021.
 
O-6.     APPROVAL LEGAL SERVICES - FLORIO PERRUCCI ET AL
            Approve the law firm of Florio, Perrucci, Steinhardt, Cappelli, Tipton & Taylor as the Board Attorney for the period of July 1, 2020 to June 30, 2021.
 
O-7.     APPROVE HEALTHCARE BROKERAGE SERVICES - FAIRVIEW INSURANCE
            Approve Fairview Insurance as healthcare brokerage service for the district for the period July 1, 2020 to June 30, 2021.
 
O-8.     APPROVE PROPERTY/CASUALTY/WORKERS COMPENSATION BROKERAGE SERVICE - __________
            Approve _____________ as the property/casualty/workers compensation brokerage service for the district for the period July 1, 2020 to June 30, 2021 (agenda item tabled until next meeting).
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE UPDATED CENTRAL OFFICE RESOLUTION
            Approve updated resolution providing salary and benefits for all staff in Central Office for the period from July1, 2020 to June 30, 2021, in accordance with the information in the hands of each Board member.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location
Eff.
Date
Reason
Notes/
Corrections
Coppa, Anita
 
P/T Bus Aide
 
Transportation
 
6/18/2020
Resignation
 
Cumberbatch, Zuricka
 
P/T Bus Aide
 
Transportation
 
6/24/2020
Resignation
 
Elliot, Kenneth
 
Security Officer 
Jefferson
6/16/2020
Resignation
 
Outler, Kristen
 
Teacher of Special Education 
 
BMS
9/1/2020
Resignation 
 
*Correction to previously posted resignation date. Correct resignation date is 9/1/2020.
Vicidomini, Stephanie
 
 
Leave Replacement 12 Month Secretary
 
Hamilton
Special Services
 
7/15/2020
Resignation
 
Letter indicates last day of work will be 7/15/20
 
Wills, Connor
School Counselor
Union High School
7/1/2020
Resignation
 
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/ Corrections:
All tentative approvals are pending required
documentation.
Johnson, Ralph
Custodian
Washington
6/29/20-11/30/20
 
Medical Leave followed by Unpaid FMLA and Non FMLA.
 
Time beyond the 12-week FMLA entitlement will be a non FMLA leave.
Previous NJFLA request has been updated to end on 5/28/20.
 
Havyar, Amanda
 
Elementary
Teacher-RTI
 
Hannah Caldwell
Extension Through 6/30/21
Return: 9/1/21
Extension of Unpaid Non FMLA/Non NJFLA Child Rearing leave
 
FMLA/NJFLA Time is exhausted.
Org. leave began on 9/1/2019.
Katz, Julie
Elementary
Special Education Teacher
 
Connecticut Farms
Extension Through
12/31/20
Return: 1/2/21
Extension of Unpaid Non FMLA/Non NJFLA Child Rearing leave
 
FMLA/NJFLA. Time is exhausted.
Org. leave began on 11/4/2019.
 
Mendes, Jessica
 
Elementary Teacher
 
Franklin Elementary
 
9/16/2020-1/25/21
Return: 1/26/21
 
 
Paid Child Rearing Leave followed by Unpaid NJFLA/FMLA (Concurrently)
 
FMLA/NJFLA 
(concurrently)
Entitlement not to exceed 12 weeks.
Sterling, Tara
 
Television Production Teacher
 
Union High School 
 
9/8/2020-12/7/2020
Return 12/8/2020    
 
Paid followed by Unpaid NJFLA/FMLA (Concurrently)
 
FMLA/NJFLA 
(concurrently)
Entitlement not to exceed 12 weeks.
 
P-5.     APPROVE UHS ATHLETIC EVENT STAFF ASSIGNMENTS
            Approve Union High School Athletic Event Staff Assignments for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
P-6.     APPROVE ATHLETIC EVENT STAFF FEES
            Approve Athletic Event Staff Fees for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
 

L. Policy Committee

 

M. Residency Committee Resolutions

 

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolution for the Board’s consideration:
 
T-1.     APPROVE PARTICIPATION IN NON-BINDING COOPERATIVE PURCHASE AGREEMENT – NJECC
            Approve participation in non-binding cooperative purchase agreement with New Jersey Educational Computing Cooperative (NJECC) for the 2020-2021 school year.
 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Executive Session

ACCEPT LETTER OF RESIGNATION - WALTON McCLEOD

     Accept letter of resignation from Dr. Latee Walton McCleod, principal-Franklin Elementary School, effective July 17, 2020.

T. Adjournment

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