Worksession, Tuesday, December 11, 2018 of the Township of Union Board of Education at 7 p.m. at Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, December 11, 2018 - 7:00pm

Township of Union Board of Education, worksession meeting, Tuesday, December 11, 2018 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – December 11, 2018

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

            1.         August 14, 2018 – planning session
            2.         August 21, 2018 – regular meeting
            3.         August 21, 2018 – executive session
 

G. Communications

LETTER FROM TOWNSHIP OF UNION EDUCATION FOUNDATION
Letter from Township of Union Education Foundation, Inc. listing grants which were made to teachers for the 2018-2019 school year.
 
REQUEST FOR UPDATE OF LEAVE – MARKEL
Update of unpaid child rearing leave under FMLA/NJFLA (concurrently) from Jennifer Markel, teacher-Livingston Elementary School; with a new return date of March 6, 2019.
 
REQUEST FOR EXTENSION OF LEAVE – AIELLO
Request for extension of unpaid child rearing leave non-FMLA from Alexandra Aiello, special education teacher-Battle Hill Elementary School, with a new return date of September 1, 2019.
 
REQUEST FOR LEAVE – DENNIS
Request for paid medical leave from Maureen Dennis, classroom assistant-Connecticut Farms Elementary School, from December 10, 2018 and with a return date of January 14, 2019.
 
REQUEST FOR LEAVE – MELCHIONNA
Request for paid intermittent NJFLA leave from Antonella Melchionna, staff Accountant-Central Office, from October 3, 2018 to October 3, 2020.
 
REQUEST FOR LEAVE – KROM
Request for paid medical leave from Jennifer Krom, teacher-Hannah Caldwell Elementary School, from December 11, 2018 and with a return date of February 4, 2019.
 
REQUEST FOR LEAVE UPDATE – CARHART
Update on request for unpaid FMLA/NJFLA (concurrently) leave from Cynthia Carhart, teacher-Connecticut Farms Elementary School, with a new return date of December 18, 2018.
 
REQUEST FOR LEAVE UPDATE – NIOTIS
Update on request for unpaid FMLA/NJFLA (concurrently) leave from Jenna Niotis, teacher-Connecticut Farms Elementary School, with a new return date of December 18, 2018.
 
LETTER OF RESIGNATION – MIRANDA
Letter of resignation from Cynthia Miranda, classroom assistant-Battle Hill Elementary School, effective December 5, 2018.
 
LETTER OF RESIGNATION – GAMEZ
Letter of resignation from Margarita Gamez, part-time driver-Transportation Department, effective November 30, 2018.
 
LETTER OF RESIGNATION – GALLEGO
Letter of resignation from Ivonne Gallego, leave replacement social worker-Franklin Elementary School, effective December 21, 2018.
 

H. Superintendent’s Report

            1.         Presentation – YMCA – update - 12/11
            2.         Presentation – Battle Hill School – Rachel’s Challenge – 12/18
            3.         Presentation – Jefferson – 12/18
            4.         Presentation – District App – Ann Hart/Sandra Paul – 12/18
            5.         Presentation - Financial Report by Auditors – Nisivoccia LLP – 12/18
 
I. Education/Student Discipline Committee Resolutions
Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB
            Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the month of November 2018, in accordance with the information in the hands of each Board member.

E-2.     APPROVE SETTLEMENT AGREEMENT
            Approve Settlement Agreement for F.B., in accordance with the non-public information in the hands of each Board member.
 
E-3.     APPROVE CURRICULUM GUIDES
            Approve the following curriculum guides, in accordance with the information in the hands of each Board member.
 
  1. Kindergarten Units 1-4: Mathematics
  2. Grade 1 Units 1-4: Mathematics
  3. Grade 2 Units 1-4: Mathematics
  4. Grade 3 Units 1-4: Mathematics
  5. Grade 4 Units 1-4: Mathematics
  6. Kindergarten: Science
  7. Grade 1: Science
  8. Grade 2: Science
  9. Grade 3: Science
  10. Grade 4: Science
  11. Kindergarten Units 1-4: ELA
  12. Grade 1 Units 1-4: ELA
  13. Grade 2 Units 1-4: ELA
  14. Grade 3 Units 1-4: ELA
  15. Grade 4 Units 1-4: ELA
  16. Kindergarten: Social Studies
  17. Grade 1: Social Studies
  18. Grade 2: Social Studies
  19. Grade 3: Social Studies
  20. Grade 4: Social Studies
  21. Grade 6: Social Studies
  22. UHS: Computer Science Essentials
  23. UHS: Geometry
  24. UHS: General Math 3
  25. UHS: College Study Sills
  26. UHS: Honors Geometry
  27. UHS: Introduction to Pre-Calculus with Statistics
  28. Grade 5: Mathematics
  29. Grade 6:  Mathematics
  30. Grade 6: Accelerated  Mathematics
  31. Grade 7:  Mathematics
  32. Grade 7 Accelerated  Mathematics
  33. Grade 7: Honors Pre-Algebra
  34. Grade 8: Mathematics
  35. Grade 8: Algebra I
  36. Grade 8: Honors Algebra I
  37. UHS: Advanced Mathematics
  38. UHS: Advanced Placement Statistics
  39. UHS: Advanced Placement Calculus
  40. UHS: Algebra I
  41. UHS: Algebra II
  42. UHS: Algebra Lab
  43. UHS: College Algebra
  44. UHS: Statistics
  45. UHS: Honors Algebra II
  46. UHS: Math Readiness for College & Careers
  47. Grade 9: English Honors
  48. Grade 9: English College Prep
  49. Grade 10: English Honors
  50. Grade 10: English College Prep
  51. Grade 11: English Honors
  52. Grade 11: English College Prep
  53. Grade 11: AP Literature and Composition
  54. Grade 12: English Honors
  55. Grade 12: English College Prep
  56. Adapting Literature to Film
  57. Literature of Contemporary Society
  58. Literature of Identity and Growth
  59. Horror Literature
  60. Grade 12: AP Language and Composition
  61. Grade 6: English
  62. Grade 7: English Honors
  63. Grade 7: College Prep
  64. Grade 8: English Honors
  65. Grade 8: College Prep
 
E-4.     APPROVE REQUIRED TITLE I DISTRICT SCHOOL PARENTAL INVOLVEMENT PROCEDURE
            Approve the Township of Union Title I District School Parental Involvement Procedure, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE CONTRACT – COMMISSION FOR THE BLIND AND VISUALLY IMPAIRED
            Approve Service Contract with the State of New Jersey, Department of Human Services, Commission for the Blind and Visually Impaired, for educational services for students in the District for the 2018-2019 school year, in accordance with the non-public information in the hands of each Board member.
 
E-6.     APPROVE TEACHERS THROUGH ERESC - BEDSIDE INSTRUCTION
            Approve teachers employed through Essex Regional educational Services Commission (ERESC) to provide bedside instruction for District students on an “as needed” basis for the 2018-2019 school year in the amount not to exceed $2,000.00, in accordance with the information in the hands of each Board member (Account #7693-11-150-100-320-01-19).
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated November 30, 2018 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated November 30, 2018 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of November 30, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS
            Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
 
School
Account/Department
Vendor/Description
Amount
Union High School
3240/Athletics Football
Lou Grasso/A&B Promotions-estimate for t-shirts for football team end of year celebration
$2,000.00 (approx.)
Union High School
2072/Hiking Club
Fundraising.com-pay vendor for chocolate bar fundraiser
$4,220.00
Union High School
2045/Music Department
All American Music Festival – Disney payment
$38,700.00
Kawameeh Middle School
19/Student Council
Yankee Candle – yankee candle fundraising invoice
$1,164.40
Kawameeh Middle School
26/Yearbook
Jostens – first deposit for yearbooks
$1,830.00
Kawameeh Middle School
26/Yearbook
Jostens – second deposit or yearbooks
$1,830.00
Kawameeh Middle School
19/Principal
Forest Lodge – first deposit for 8th grade trip on June 11, 2019
$1,600.00
Kawameeh Middle School
19/Principal
Forest Lodge – second deposit for 8th grade trip on June 11, 2019
$1,600.00
Kawameeh Middle School
19/Principal
Forest Lodge – balance due for 8th grade trip on June 11, 2019
$8,500.00 (not to exceed)
Union High School
3330/Athletics
Union High School Scholarship – estimate for Athletic trainer scholarships for the 2018-2019 school year
$2,000.00 (approx.)
Union High School
3220/Athletic Trainer
Union High School Scholarships – estimate for the Lou Retino Scholarship (football player)
$1,000.00 (estimate)
Union High School
2045/Music
Pee Jays Fresh Fruit – payment for fundraiser – Disney Trip
$2,809.75
Union High School
2214/Senior Class
2K Printing and Promotions – payment for U Apparel order
$4,266.22
 
F-10.   APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
 
Candy Sales
12/18/18-2/28/19
UHS/Boys basketball-to raise funds for team meals/fall league
Clothing Sales
12/15-22/18
UHS/Boys basketball-to raise funds for team meals and protein bars
Clothing Sales
12/19-23/18
UHS/Boys basketball-to raise funds for spring league and senior night
Water Sales
12/19/18-June 2019
UHS/Boys soccer club-to raise funds for end of year party
Chocolate Bar Sales
January-May 2019
UHS/Hiking Club-to raise funds for end of year trip
Free Throw Fundraiser
1/21-2/28/19
UHS/Girls Basketball-to raise funds for the girls basketball program
Candy Sale
12/19/18-3/15/19
UHS/Athletics-to raise funds for scholarships for helpers at athletic events for fall/winter season
Candy/Soda Sale
1/1-6/17/19
KMS/Drama Club – to raise funds for drama club
Smarty’s Raffle
1/4-18/19
KMS/Student Council – to raise funds for 8th grade trip
Little Caesars Pizza Kits
1/4-17/19
KMS/Student Council – to raise funds for 8th grade trip
Bake Sale
1/14/19
KMS/French Club – to raise funds for Mardi Gras school celebration
Bake Sale
2/4/19
KMS/French Club – to raise funds for Mardi Gras school celebration
Art Show
4/4-18/19
Hannah Caldwell/Art Club – to raise funds for schools Art Club, supplies, trips and murals
Food Truck
12/19/18-6/14/19
UHS/Senior Class – to raise funds for senior class of 2019
T-shirt/Sweatshirt Sale
1/2-16/19
UHS/Senior Class – to raise funds for senior class of 2019
Coffee & Canvas Night - January
1/2-25/19
UHS/National Honor Society – to raise funds for senior scholarship fund
Valentine’s Day Carnation Sale
1/22-2/14/19
UHS/National Art Honor Society – to raise funds for senior scholarship fund
Coffee & Canvas Night – March
3/1-22/19
UHS/National Art Honor Society – to raise funds for the senior scholarship fund
Spring Pep Rally-Pie in the Face
5/1-22/19
UHS/Junior Class – to raise funds for junior class of 2020
Stop the “Bop”
2/7-6/14/19
UHS/Junior Class – to raise funds for junior class of 2020
Canvas/Mural Raffle
2/1-4/30/19
UHS/National Art Honor Society – to raise funds for senior scholarship fund
Chocolate Bar Sale
1/1-3/1/19
UHS/Intercultural Student Organization (ISO) – to raise funds for field trips and senior scholarships
Cultural Food/Bake Sale
1/7/19
UHS/Intercultural Student Organization (ISO) – to raise funds for field trips and senior scholarships
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Lifetouch
Jefferson Elementary School
$1,485.50
Bottling Group LLC-FSV
Union High School
$364.41
SoulPancake, LLC
UHS-TV Production
$2,000.00
Lifetouch
Burnet Middle School
$1,518.50
Lifetouch
Hannah Caldwell Elementary School
$975.25
BCB Community Bank
Union High School
$100.00
Lifetouch
Franklin Elementary School
$610.80
Lifetouch
Connecticut Farms Elementary School
$790.00
Lifetouch
Battle Hill Elementary School
$1,026.75
Bottling Group LLC-FSV
Union High School
$212.23
 
F-13.   APPROVE SUBMISSION OF FY 2019 IDEA GRANT AMENDMENT I
            Approve submission of FY 2019 IDEA Grant Amendment 1 to allocate the $35,865 unexpended non-public funds from the FY 2018 IDEA Basic Grant.
 
F-14.   ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT
            Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 18, 2018).
 
F-15.   APPROVE NON-PUBLIC TECHNOLOGY INITIATIVE AGREEMENTS AND NONPUBLIC SCHOOL SECURITY AID PROGRAM AGREEMENTS – UCESC
            Approve the Union County Educational Services Commission 2018-2019 Nonpublic School Technology Initiative Program Agreements and Nonpublic School Security Aid Program Agreements for the following participating schools located within the District: (a) Holy Spirit School and (b) St. Michael School, in accordance with the information in the hands of each Board member.
 
F-16.   APPROVE RESOLUTION AUTHORIZING PURCHASE OF ELECTRICITY
            Approve resolution of the Township of Union Board of Education authorizing the purchase of electricity supply services for public use on an online auction website, in accordance with the information in the hands of each Board member.
 
F-17.   ACCEPT CORRECTIVE ACTION PLAN (CAP)
            Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2018.
 
F-18.   For informational purposes only – vote not required.  List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2018-2019 school year, in accordance with the information in the hands of each Board member.
 
O-2.     REPORT ON OFFICIAL REPORT OF ANNUAL SCHOOL ELECTION
            Report on the Official Report of the annual school election held on November 6, 2018 as follows:
 
            Three-year term:        Ronnie McDowell      7754
                                                Kalisha Morgan          6781
                                                Kim Ruiz                    6507
                                                Michelle Schultz        4848
                                                Samuel Wright, Jr.     4774
                                                Steven Le                    4400
 
O-3.     APPROVE AGREEMENT WITH STRAUSS ESMAY ASSOCIATES
            Approve Agreement with Strauss Esmay Associates, LLP to review and update bylaws, policies and regulation manual.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2018-2019 school year in accordance with the information in the hands of each Board.

P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location         
Eff.
Date
Reason
Notes/
Corrections
Miranda, Cynthia
 
Classroom Assistant 
 
BH
12/5/18
Resignation
 
Gamez, Margarita
 
P/T Driver
 
Transportation 
 
11/30/18
Resignation
 
Gallego, Ivonne
 
Leave Replacement Social Worker
 
Frank
12/21/18
Resignation
 
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location           
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Markel, Jennifer 
 
Elementary Teacher
Liv
Update
Return
3/6/19
Unpaid Child Rearing Leave under FMLA/NJFLA (concurrently)
 
FMLA/NJFLA Entitlement not to exceed 12 weeks.
Aiello, Alexandra 
 
Teacher of Special Education Teacher 
 
BH
Extension
Return
9/1/19
Extension of   Unpaid Child Rearing Leave NON FMLA
 
FMLA/NJFLA Entitlement has been exhausted.
 
 
Carhart, Cynthia 
 
Elementary Teacher
CF
Update
Return
12/18/18
Unpaid Child Rearing Leave under FMLA/NJFLA (concurrently)
 
FMLA/NJFLA Entitlement not to exceed 12 weeks.
Dennis, Maureen
Classroom Assistant
CF
12/10/18-1/14/19
Paid Medical Leave
 
 
Krom, Jennifer
 
Elementary Teacher 
 
HC
12/11/18-2/1/19
Paid Medical Leave
 
 
Melchionna, Antonella 
 
Staff Accountant 
 
Central Office
Intermittent 10/3/18-10/3/20
 
Intermittent NJFLA (Concurrently)
NJFLA Entitlement not to exceed 12 weeks in the 24-month period.
Niotis, Jenna
 
Elementary Teacher
CF
Update
Return
12/18/18
Unpaid Child Rearing Leave under FMLA/NJFLA (concurrently)
 
FMLA/NJFLA Entitlement not to exceed 12 weeks.
 
P-5.     APPROVE MEMBERSHIP TO NJ EDGE CONSORTIUM
            Approve membership to NJ Edge Consortium for Sandra Paul, IT Director, at no cost to the District.
 
P-6.     APPROVE STUDENT TEACHER AND INTERNSHIPS FOR SPRING 2019
Approve student teachers and internships for the spring of 2018-2019 school year, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [three(3) students exited from November 1st through November 30, 2018 (3 from elementary) or a total of sixteen (16) students for the 2018-2019 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #280299 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #300262 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     APPROVE TO REMOVE STUDENT
            Approval to remove student #200615 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Executive Session

T. Adjournment  ___________ p.m.

Public Attachments: 
Groups audience: