Worksession/Regular meeting, Tuesday, January 16, 2018 at 7 p.m. - Union High School Library, 2350 North Third Street, Union, NJ 07083

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Dates: 
Tuesday, January 16, 2018 - 7:00pm

Township of Union Board of Education, worksession/regular meeting, Tuesday, January 16, 2018 at 7:00 p.m. at the Union High School Library, 2350 North Third Street, Union, New Jersey 07083

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION/REGULAR MEETING AGENDA – JANUARY 16, 2018

 

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

            1.         November 14, 2017 – worksession
            2.         November 14, 2017 – executive session
            3.         November 21, 2017 – regular meeting
            4.         November 21, 2017 – executive session
 
 

G. Communications

LETTER OF RESIGNATION/RETIREMENT – CAPODICE
            Letter of resignation for purpose of retirement from Judy Capodice, 10-month secretary-Kawameeh Middle School, effective April 1, 2018
 
REQUEST FOR LEAVE – DOS SANTOS
            Request for unpaid paternity leave non-FMLA/non-NJFLA from Cassiano Dos Santos, health and physical education teacher-Hannah Caldwell Elementary School, from February 9, 2018 through February 25, 2018.
 
REQUEST FOR LEAVE – MENDES
            Request for paid maternity and unpaid FMLA/NJFLA (concurrently) from Jessica Mendes, teacher-Hannah Caldwell Elementary School, from April 30, 2018 and with a return date of December 5, 2018.
 
REQUEST FOR EXTENSION OF LEAVE – NICHOLS
            Request for extension of current paid medical leave and unpaid FMLA from Shirley Nichols, teacher-Livingston Elementary School, with a return date of April 2, 2018.
 
REQUEST FOR LEAVE – REGESKI
            Request for unpaid non-FMLA leave from Annette Regeski, part-time bus aide-Transportation Department, from November 22, 2017 and with a tentative return date of February 22, 2018.
 
REQUEST FOR LEAVE – ROYAL
            Request for unpaid paternity FMLA/NJFLA (concurrently) from Marcel Royal, special education teacher-Connecticut Farms Elementary School, from March 15, 2018 and with a return date of June 18, 2018.
 
REQUEST FOR LEAVE – SOUSA
            Request for paid medical leave non-FMLA from Tereza Sousa, special education teacher-Franklin Elementary School, from January 24, 2018 through February 21, 2018.
 
REQUEST FOR LEAVE – WINTERS
            Request for paid maternity and unpaid FMLA/NJFLA (concurrently) from Jacqueline Winters-English teacher-Kawameeh Middle School, from March 2, 2018 through May 18, 2018.
 
REQUEST FOR LEAVE – GILCHRIST
            Request for paid medical leave non-FMLA from Deborah Gilchrist, part-time bus aide-Transportation Department, from December 12, 2017 and with a return date of January 15, 2018.
 
LETTER OF RESIGNATION – PATEL
            Letter of resignation from Pooja Patel, paraprofessional-Union High School, effective January 5, 2018.
 
LETTER OF RESIGNATION – EMPLOYEE #8781
            Letter of resignation from Employee #8781, teacher-districtwide, effective December 1, 2017.
 
REQUEST FOR LEAVE – BARKEN
            Request for paid medical leave/unpaid medical leave non-FMLA from Frances Barken, Title One English teacher-Burnet Middle School, from January 30, 2018 and with a return date of March 14, 2018.
 
REQUEST FOR INTERMITTENT LEAVE – SAHR
            Request for intermittent FMLA/NJFLA (concurrently) from Doreen Sahr, English teacher-Union High School, for the remainder of the 2017-2018 school year.
 
LETTER REQUEST - CONCERNED CITIZENS OF VAUXHALL
          Letter from Concerned Citizens of Vauxhall and Vicinity Civic Association to use Jefferson School on February 16, 2018 from 6:30 p.m. to 9 p.m. for the Winter Party for 5th graders who reside in the District and requesting waiver of fees, in accordance with the information in the hands of each Board member.
 
 

H. Superintendent’s Report

            1.         Professional Development Presentation – Middle School
 
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB
            Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period September 2017 to December 23, 2017, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE STUDENT CLUBS – CONNECTICUT FARMS
            Approve the establishment of following student clubs/groups: (a) CF Reading Club – Christina Lam, Advisor, (b) Safety Patrol – Cynthia Carhart and Marcel Royal, Advisors and (c) Student Council – Olga Korzen and Sue McCusker, Advisors, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE ESTABLISHMENT OF IN CLASS SUPPORT/IN CLASS REPLACEMENT PROGRAM – LIVINGSTON ELEMENTARY SCHOOL
            Approve the establishment of an Elementary First Grade in Class Support/in Class Replacement Program at Livingston Elementary School, effective February 20, 2018, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE NJDOE MANDATED TUITION CONTRACT
            Approve the New Jersey Department of Education (NJDOE) mandated Tuition Contract for DRL for the 2017-2018 school year, in accordance with the non-public information in the hands of each Board member.
 
E-5.     APPROVE ST. CLARE’S HEALTH SYSTEMS, CHILDREN’S CRISIS INTERVENTION SERVICES – BEDSIDE INSTRUCTION
            Approve Saint Clare’s Health Systems, Children’s Crisis Intervention Services, to provide bedside instruction for District students on an “as needed” basis for the 2017-2018 school year, in the amount not to exceed $2,000, in accordance with the non-public information in the hands of each Board member (Account #7693-11-150-100-320-01-19).
 
E-6.  APPROVE CHILD OF EMPLOYEE TO ATTEND SCHOOL
            Approve child of Employee #9289 to attend Union Township Public Schools for the 2017-2018 school year, tuition free, in accordance with the non-public information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated December 31, 2017 be accepted.

F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated December 31, 2017 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of December 31, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2017-2018 STATE CONTRACT VENDORS
            Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
77/Theater
Foy Inventerprises/1st payment for flying effects in Peter Pan
$1,958.00
Union High School
77/Theater
Foy Inventerprises/2nd payment for flying in Peter Pan (March)
$1,300.00
Union High School
77/Theater
Joe Spinogetti Designs/projection/media design – Godspell
$1,600.00
Union High School
77/Theater
Music Theater International/rights to perform Peter Pan
$12,660.00
Union High School
77/UHSPAC
James Mosser – pre-approval of expenses associated with producing Peter Pan for the UHSPAC Spring 2018 concert
$3,000 (not to exceed)
Burnet Middle School
Music Dept.
Cherrydale Farms – music department fundraiser
$3,216.20
Union High School
2061/Cosmetology
International Beauty Show – New York 2018/Questex, LLC – trade show
$1,254.00 (not to exceed)
Union High School
77/Theater
Vance Entertainment – theater measurement fee for rental of sets and props – spring musical Peter Pan
$8,320.00
Union High School
77/Theater
McCoy Rigby Entertainment – rental of Cathy Rigby orchestration – spring musical Peter Pan
$2,500.00
Union High School
2205/Senior Class
2K Printing and Promotions – apparel
$3,315.00
Union High School 77/Theater Mario Alonso - scenic design - Godspell $1,500.00
 
 
F-10.   APPROVE 2017-2018 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
New Jersey Association of School Librarians
Kawameeh Middle School
$500.00
Lifetouch National School Studios
Jefferson Elementary School
$1,451.75
Lifetouch National School Studios
Washington Elementary School
$2,064.75
Lifetouch National School Studios
Hannah Caldwell Elementary School
$941.00
 
F-12.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Selling “air time” on café televisions
January 15 to February 15, 2018
To raise funds for the UHS/GSA
Shoot-a-thon Fundraiser
Week of January 22, 2018
To raise funds for the UHS Boys Basketball Team
Dine to Donate Buffalo Wild Wings
January 2018
To raise funds for the UHS/Class of 2018
Lollipop Sale
February 2018
To raise funds for the UHS/Class of 2018
Chick-Fil-A Food & Calendar
February 16, 2018
To raise funds for the UHS/Class of 2019
Gertrude Hawk Candy Sale
2017-2018 School Year
To raise funds for the UHS/Interact Club
Yankee Candle Fundraiser
February 2018
To raise funds for the (UHS) NJ Key Club District Convention
Snack Sale
January thru June 2018
To raise funds for the (UHS) League of Extraordinary Women Trips
Valentine’s Day Candy, Popcorn & Cookie Sale
January 16, 2018 through February 15, 2018
To raise funds for the (UHS) League of Extraordinary Women Trips
Valentine’s Day Candy, Popcorn & Cookie Sale
January 16, 2018 through February 15, 2018
To raise funds for the UHS/Class of 2020
Coffee and Canvas Night
February 2-9, 2018
To raise funds for the (UHS) Senior Scholarship Fund and NAHS Fund
Handmade Flower/Valentine Sale
February 1-15, 2018
To raise funds for the (UHS) Senior Scholarship Fund & NAHS Fund
Coca-Cola Soda Vending Machine Sales
January thru June 2018
To raise funds for the UHS/Class of 2018 Senior Prom
Black History Month Jubilee (Show)
February 2, 2018
To raise funds for the UHS Dance/Step Team, Class of 2018 & UHSPAC
Digmi Clothing Apparel Fundraiser
January 23 to February 12, 2018
To raise funds for the UHS baseball program
BSN Sports Apparel Fundraiser
February 12-26, 2018
To raise funds for the UHS baseball program
 
F-13.   APPROVE INCREASE TO P.O. #18-01391 FOR FIRST CHILDREN
            Approve increase to P.O. #18-01391 First Children for BCBA consultation to District students and staff and to add the service of speech therapy at the rate of $125 per hour for two months totaling $30,000 for the 2017-2018 school year from $120,000 to $240,000 (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member.
 
F-14.   APPROVE THE CEREBRAL PALSY OF NORTH JERSEY – SPEECH THERAPY
            Approve The Cerebral Palsy of North Jersey to provide speech therapy at the rate of $100.00 per hour for the 2017-2018 school year, not to exceed $24,000 (Account #11-000-216-320-01-19), in accordance with the information in the hands of each Board member.
 
F-15.   APPROVE THE CEREBRAL PALSY OF NORTH JERSEY – FEEDING EVALUATION
            Approve The Cerebral Palsy of North Jersey to provide feeding evaluation at the rate of $525.00 per evaluation for the 2017-2018 school year, not to exceed $1,050 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.
 
F-16.   APPROVE THE UNCOMMON THREAD
            Approve The Uncommon Thread for BCBA consultation at a rate not to exceed $130.00 per hour, behavior specialist at a rate not to exceed $75.00 per hour and a FBA Assessment at the rate of $1600.00 per evaluation for a total not to exceed $10,000 for the 2017-2018 school year (Account #11-000-216-320-01-19).
 
F-17.   APPROVE ESTABLISHMENT OF PETTY CASH ACCOUNTS
            Approve the establishment of Petty Cash Accounts for costs associated with students’ IEP driven Community Based Instruction (CBI) for the remaining 2017-2018 school year at the following schools: (a) Burnet Middle School - $1,400; (b) Kawameeh Middle School - $1,400 and (c) Union High School - $1,400.
 
F-18.   For informational purposes only – vote not required.  List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2017-2018 school year, in accordance with the information in the hands of each Board member.
 
DISCUSSION ITEM:
           1.  Letter from Concerned Citizens of Vauxhall and Vicinity Civic Association to use Jefferson School on February 16, 2018 from 6:30 p.m. to 9 p.m. for the Winter Party for 5th graders who reside in the District and requesting waiver of fees, in accordance with the information in the hands of each Board member.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Resignations:
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Patel, Pooja
Paraprofessional
UHS
1/5/18
Resignation
 
Employee 8781
Teacher
Districtwide
12/1/17
Resignation
 
 
 
Retirements:
Name
 
Position
Location              
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attendance to BOE meeting
Capodice, Judy
10
Month Secretary
KMS
4/1/18
Retirement
9/14/92
 TBD for future meeting
 

P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Dos Santos, Cassiano
Health and Physical Education Teacher
HC
2/9/18-2/25/18
Unpaid Paternity Leave
Does not meet FMLA/NJFLA 12 month emp. requirement
Gilchrist, Deborah
P/T Bus Aide
Transportation
12/12/17-1/14/18
Paid Medical Leave
Use of available days. Does not meet FMLA hour requirements
Mendes, Jessica
Elementary School Teacher
HC
4/30/18-12/4/18
Paid Maternity and Unpaid FMLA/NJFLA (Concurrently)
 
Nichols, Shirley
Elementary School Teacher
Livingston
Extension now through 4/2/18
Paid Medical Leave followed by Unpaid FMLA
Original leave began on 9/28/17
Regeski, Annette
P/T Bus Aide
Transportation
11/22/17-2/22/18
Unpaid Non FMLA leave
Does not meet FMLA/NJFLA hour requirements
Royal, Marcel
Special Education Teacher
Conn Farms
3/15/18-6/18/18
Unpaid Paternity FMLA/NJFLA (Concurrently)
 
Sousa, Tereza
Special Education Teacher
Franklin
1/24/18-2/21/18
Paid Medical Leave Non FMLA
Non FMLA due to use of available days.
Winters, Jacqueline
English Teacher
KMS
3/2/18-5/18/18
Paid Maternity and Unpaid FMLA/NJFLA (Concurrently)
 
Barken,
Francis
Title One English Teacher
BMS
1/30/18-3/13/18
Paid medical leave and unpaid medical leave non-FMLA
 
Sahr, Doreen
English Teacher
UHS
Remainder of 2017-2018 school year
Paid intermittent FMLA/NJFLA (concurrently)
 
 
P-5.     APPROVE PUBLIC AGENCY COMPLIANCE OFFICER
            Approve Gregory Brennan as Public Agency Compliance Officer (PACO) for 2018 at no cost to the District.
 

L. Policy Committee

 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [one (1) student exited from December 13, 2017 through January 3, 2018 (1 from elementary) or a total of fourteen (14) students for the 2017-2018 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2017-2018 school year, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #300540 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

 

 

 

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