Worksession, Tuesday, December 12, 2017 at 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, December 12, 2017 - 7:00pm

Township of Union Board of Education, worksession - Tuesday, December 12, 2017 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – DECEMBER 12, 2017

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in BOLD only

E. Mission Statement

F. Approval of Minutes:

            1.         October 10, 2017 – worksession
            2.         October 10, 2017 – executive session
            3.         October 17, 2017 – regular meeting
            4.         October 17, 2017 – executive session
 

G. Communications

  1. Request from the Township of Union Education Foundation, Inc. to use Jefferson School cafeteria and gymnasium for the Second Annual Pizza Tasting Contest to be held on March 16, 2018 (with a snow date of March 23, 2018) from 3:00 p.m. to 8:00 p.m.
  2. Request for unpaid non-FMLA medical leave from Susan Alswang, French teacher-Union High School, from December 1, 2017 and with a return date of January 2, 2018.
  3. Request for paid medical leave of absence from Louis Cardinale, custodian-Union High School from July 24, 2017 and with a return date of January 3, 2018.
  4. Letter of resignation from Raquel Collins, paraprofessional-Kawameeh Middle School, effective December 16, 2017.
  5. Request for maternity leave and unpaid FMLA/NJFLA (concurrently) from Noa Denning, speech correction/language specialist-Hannah Caldwell Elementary School from April 24, 2018 and with a return date of October 22, 2018.
  6. Letter of resignation from Mary Juliet Donohue, paraprofessional-Hannah Caldwell Elementary School, effective January 16, 2018.
  7. Request for paid intermittent FMLA/NJFLA leave from Cathy Jakositz, resource room teacher-Kawameeh Middle School, from November 28, 2017 through June 30, 2018.
  8. Request for maternity leave and unpaid FMLA/NJFLA (concurrently) from Laura Leibrock, science teacher-Union High School from March 16, 2018 and with a return date of September 1, 2018.
  9. Request for paid maternity leave and unpaid FMLA/NJFLA (concurrently) from Christina Nufrio, teacher-Washington Elementary School, from March 26, 2018 and with a return date of June 11, 2018.
  10. Request for maternity leave and unpaid FMLA/NJFLA (concurrently) from Lauren Whitford, math teacher-Kawameeh Middle School, from February 2, 2018 and with a return date of June 1, 2018.
  11. Request for paid maternity leave from Lisa Rosa, special services teacher-Battle Hill Elementary School, from March 19, 2018 and with a return date of May 2, 2018.
  12. Request for paid FMLA/NJFLA leave from Ronda Vendola, paraprofessional-Burnet Middle School, from January 22, 2018 and with a return date of March 19, 2018.
     

H. Superintendent’s Report

            1.         Presentation of Financial Report by Auditors – Nisivoccia LLP (December 19th)
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period November 1, 2017 to December 22, 2017, in accordance with the information in the hands of each Board member.

E-2.     Approve the following Curriculum Guide(s):
 
  1. Grade 5 Mathematics
  2. ELA Grade 1 – Curricular Frameworks Units 1-4
  3. ELA Grade 2 – Curricular Frameworks Units 1-4
  4. Language Arts Grade 3 – Units 1-4
  5. Language Arts Grade 4 – Units 1-4
  6. ELA Grade K – Curricular Frameworks Units 1-4

E-3.     Approve Project Graduation Achievement Celebration on June 22, 2018.
 
E-4.     Approve film for Union High School – Grade 9 English, in accordance with the information in the hands of each Board member.
 
E-5.     Approve the Township of Union Title I District - School Parental Involvement Policies for Burnet Middle School, Union High School, Franklin Elementary School and Jefferson School, in accordance with the information in the hands of each Board member.
 
E-6.     Approve teachers employed through Brookfield Schools, Cherry Hill, New Jersey to provide bedside instruction for District students on an “as needed” basis for the 2017-2018 school year, in the amount not to exceed $2,500.00, in accordance with the information in the hands of each Board member (Acct #7693-11-150-100-320-01-19).
 
E-7.     Approve participation for Laura Damato and Tommy Harrell to become certified to administer professional development for Leader in Me Leadership Program modeled from “7 Habits of Highly Effective People” for Burnet Middle School, Kawameeh Middle School and all Elementary Schools, in accordance with the information in the hands of each Board member.
 
E-8.     Approve two (2) sessions of Camp Invention at Jefferson School from June 25 to June 29, 2018 and July 30 to August 3, 2018 (not school funded), in accordance with the information in the hands of each Board member.
 
E-9.     Approve Contract with The Gateway Family YMCA, in accordance with the non-public information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     That the Treasurer’s Report dated November 30, 2017 be accepted.

F-2.     That the Secretary’s Report dated November 30, 2017 be accepted.

F-3.     Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                               ____________
                        Gregory E. Brennan, Board Secretary                                   Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we  certify  that as of November 30, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Burnet Middle School
Drama Club
Peligro Sports – school play – Little Mermaids - t-shirts
$1,913.00
Kawameeh Middle School
#19/Student Council
Metro Fundraising – Spirit of the Season – 8th grade student council
$4,978.30
Kawameeh Middle School
#19/Student Council
Metro Fundraising – Cheescakes – 8th grade student council
$2,745.60
Union High School
#2205/Senior Class of 2018
SECRET LOCATION – Project Graduation – deposit
 
$7,177.50
Union High School
UHSPAC #77/Theater
Home Depot – scenery for UHSPAC production of Godspell
$3,913.55
Union High School
#77/UHSPAC
Rick Everett Productions – rental of watch out video system for Godspell
$1,500.00
Union High School
#2077/UHS Theater
Rose Brand – cyc drapery for UHSPAC production of Godspell
$2,782.91
Union High School
#2101/Farmer’s Market-Student Store
Erica Santiago – inventory for student store
$2,628.11
Kawameeh Middle School
41/Musical Production
Marianne Deczynski – purchase materials for Alice and Wonderland costumes
$2,500.00 (not to exceed)
Kawameeh Middle School
41/Musical Production
Peter Leone – purchase materials for props, scenery and sets for Alice and Wonderland
$2,000.00 (not to exceed)
Union High School
3430/Athletics: bowling club
Kelly’s Sporting Goods – Team Bowling apparel for bowling team
$1,500.00 (approx.)
 
F-10.   Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   Approve amendment to the FY18 ESEA Grant to be submitted due to the FY17 ESEA carry-over funds as follows:: (a) Title I-A: $145,647, Title IIA: $168,331, Title III: $3,246, Title III Immigrant: $1,252 for a total of $318,476.
 
F-12.   Report on the Official Report of the annual school election held on November 7, 2017 as follows:
 
            Three-year term:         Linda Richardson                   4052
                                                Vito Nufrio                              3473
                                                Sharon Sherry Higgins           3398
                                                Ronnie McDowell                   3369
                                                Nancy Zuena                          3186
                                                Michelle Schultz                     2836
 
F-13.   Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 19, 2017).
 
F-14.   Accept the Corrective Action Plan (CAP ) for Single Audit Fiscal Year ending June 30, 2017, in accordance with the information in the hands of each Board member.
 
F-15.   Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Greg & Geraldine Muller
C.E.O. Program of Union High School
$100.00
Lifetouch National School Studios
Livingston Elementary School
$1,093.75
Lifetouch National School Studios
Connecticut Farms Elementary School
$772.00
Costco of Union
Districtwide
200 back packs
 
F-16.   Approve reimbursement to parent for transporting special education student to and from private school at a rate of $8.75 per day from September 12, 2016 through March 23, 2017, in accordance with the non-public information in the hands of each Board member.
 
F-17.   Approve submission of FY2018 IDEA Grant Amendment 1 to allocate the $31,745 unexpended non-public funds from the FY2017 IDEA Basic Grant.
 
F-18.   Approve an increase to P.O. #18-01223 with EPIC Health Services, Inc. (EPIC) to provide nursing services for the 2017-2018 school year from $40,000 to $220,000 to meet the District’s needs, in accordance with the information in the hands of each Board member.
 
F-19.   Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name – School/Club
Date(s)
Purpose
Holiday grams fundraiser – UHS/Student Council
12/11 to 12/22/17
Raise money for student council
V-grams fundraiser – UHS/Student Council
2/5 to 2/14/18
Raise money for student council
Gertrude Hawk Fundraiser – UHS/French Honor Society
1/8 to 2/28/18
Raise money for senior scholarships and cards
Tee-shirt fundraiser – UHS/French Club
4/1 to 5/31/18
Raise money for senior scholarships
Tee-shirt fundraiser – UHS/French Honor Society
2/1 to 3/31/18
Raise money for senior scholarships and cards
Snack sale fundraiser – UHS/Campers and Field Trips
Every Thursday from Sept 2017 to June 14, 2018
To reduce cost to students for camping trip and Jenkinson’s Aquarium
Fashion Show – UHS/Senior Class/Project Graduation/Prom
1/2 to 1/12/18
To raise money for senior class
Candy Bar/Fruit Snack sale fundraiser – UHS/League of Extraordinary Women
1/2 to 6/1/18
To raise funds for club initiatives such as guest speaker(s), field trip to restaurant for end of year ceremony, etiquette class
Stop the Bop – Class of 2018 and 2019
Once a month – January through June 2018
To raise funds for the Class of 2018 and Class of 2019
Birthday Bags – Class of 2018
January through June 2018
To raise funds for the Class of 2018
Mr. UHS Show – Class of 2018
April through  May 2018
To raise funds for the Class of 2018
Food Truck Festival – Class of 2018
May 2018
To raise funds for the Class of 2018
T-Shirt Fundraiser – Kawameeh Middle School/musical production
Ongoing
To raise funds to offset the cost of play expenses (Alice in Wonderland)
 
F-20.   For informational purposes only – vote not required.  List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 
F-21.     Approve the recommendation of Educational Services Commission of New Jersey to approve a 5-year lease purchase financing for the acquisition of radio equipment in the principal amount of $448,000 with Municipal Leasing Consultants (MLC) at an interest rate of 2.177% and at the Swap Rate of 2.135%, in accordance with the information in the hands of each Board member..
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2017-2018 school year, in accordance with the information in the hands of each Board member.
 
O-2.     Approve resolution concerning (a) Colonial Life Voluntary Benefits and (b) New York Life Voluntary Benefits as a voluntary educator’s disability insurance program, in accordance with the information in the hands of each Board member.
 
O-3.     Approve revised Uniform State Memorandum of Agreement between Education and Law Enforcement Officials, in accordance with the information in the hands of each Board member.
 
Discussion Item:
  1. Request from the Township of Union Education Foundation, Inc. to use Jefferson School cafeteria and gymnasium for the Second Annual Pizza Tasting Contest to be held on March 16, 2018 (with a snow date of March 23, 2018) from 3:00 p.m. to 8:00 p.m.
 
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location           
Eff.
Date
Reason
Notes/
Corrections
Collins, Raquel
Paraprofessional
KMS
12/16/17
Resignation
 
Donohue, Mary Juliet
Paraprofessional
HC
1/16/18
Resignation
 
 
P-4.     Approve leaves for the following staff:
 
Leave of Absences
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections
Alswang, Susan
Teacher of French
UHS
12/1/17-1-Return of 1/2/18
Unpaid Non-FMLA Medical Leave
Does not meet FMLA requirements (length of service)
Denning, Noa
Speech /Language Specialist
HC
4/24/18-Return 10/22/18
Paid Maternity
And Unpaid
FMLA/NJLA (Concurrently)
 
Cardinale, Louis
Custodian
UHS
1/24/17-Return 1/3/18
Paid Medical Leave
Use of all available sick time.
Jakositz, Cathy
Resource Room Teacher
KMS
11/28/17-6/30/18
Paid Intermittent FMLA/NJFLA 11/28/2017-6/30/2018
 
Leibrock, Laura
Teacher of Science
UHS
3/16/18-6/30/18
Paid Maternity
And Unpaid
FMLA/NJLA (Concurrently)
 
Nufrio, Christina
Elementary Teacher
Wash
3/26/18-Return 6/11/18
Paid Maternity
And Unpaid
FMLA/NJLA (Concurrently)
 
Whitford, Lauren
Teacher of Mathematics
KMS
2/2/18-6/1/18
Paid Maternity
And Unpaid
FMLA/NJLA (Concurrently)
 
Rosa, Lisa
Teacher of Special Services
BH
3/19/18-Return 5/2/18
Paid Maternity
Use of sick time only at this time.
Vendola, Ronda
Paraprofessional
BMS
1/22/18-3/16/18
Paid Intermittent FMLA/NJFLA 1/22/18-3/16/18
 
 
 
P-5.     Approve evaluation form for athletic coaches, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     Approval be given to amend the list of students removed from the rolls [two (2) students exited from November 1st through November 30, 2017 (2 from elementary) or a total of eleven (11) students for the 2017-2018 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     Approval to remove student #278248 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     Approval to remove student #319051 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 
 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

Groups audience: