Regular Meeting, Tuesday, January 19, 2021 at 7 p.m. via ZOOM, instructions on district website.

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Dates: 
Tuesday, January 19, 2021 - 7:00pm

Regular meeting, Tuesday, January 19, 2021 at 7:00 p.m. of the Township of Union Board of Education, via Zoom, instructions on district website.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – January 19, 2021

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

            1.         November 4, 2020 – special meeting/executive session
            2.         November 10, 2020 – worksession
            3.         November 11, 2020 – special meeting/executive session
            4.         November 17, 2020 – regular meeting
            5.         November 17, 2020 – executive session #1
            6.         November 17, 2020 – executive session #2
 

G. Communications:

LETTER OF RETIREMENT – CLARK
            Letter of resignation, for purpose of retirement, from Marvin Clark, custodian-Union High School, effective February 28, 2021.
 
LETTER OF RESIGNATION – HUDSON
            Letter of resignation from Kristen Hudson, social studies teacher-Kawameeh Middle School, effective March 4, 2021.
 
REQUEST FOR EXTENSION – PLACCA
            Request for extension of unpaid non-FMLA child rearing leave from Nicole Placca, Spanish teacher-Union High School, new return date April 1, 2021.
 
REQUEST FOR LEAVE – PARKHURST
            Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) followed by non-FMLA/non-NJFLA leave from Jennifer Parkhurst, school counselor-Connecticut Farms Elementary School, April 6, 2021-April 1, 2022.
 
REQUEST FOR LEAVE – SANTAMARIA
            Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Maggie SantaMaria, 3rd grade teacher-Franklin Elementary School, March 8, 2021-June 24, 2021.
 
REQUEST FOR LEAVE – DENNIS
            Request for paid medical leave from Maureen Dennis, paraprofessional-special services-Connecticut Farm Elementary School, January 18, 2021-April 30, 2021.
 
REQUEST FOR EXTENSION – O’HOLLA
            Request for extension of unpaid leave (non-FMLA/non-NJFLA) from Laura O’Holla, teacher-Jefferson School, new return date March 1, 2021.
 
REQUEST FOR LEAVE – POLIZZI
            Request for paid child rearing leave and unpaid FMLA/NJFLA (concurrently) from Abby Polizzi, teacher-Battle Hill Elementary School, February 22, 2021-Septembert 23, 2021.
 
REQUEST FOR EXTENSION – MACK-RAMOS
            Request for extension of non-FMLA/non-FMLA child rearing leave from Ebony Mack-Ramos, teacher-Livingston Elementary School, new return date June 1, 2021.
 
REQUEST FOR LEAVE – LaRUE
            Request for paid medical leave from Deanne LaRue, teacher-Livingston Elementary School, January 25, 2021-March 5, 2021.
 
REQUEST FOR LEAVE – LIENTO
            Request for paid medical leave from Joanne Liento, paraprofessional-Battle Hill Elementary School, December 7, 2020-June 24, 2021.
 
REQUEST FOR LEAVE – SIDERMAN
            Request for unpaid non-FMLA medical leave from Jason Siderman, special education teacher-Union High School, December 17, 2020-June 24, 2021.
 
 

H. Superintendent’s Report:

            1.         Student Liaisons
            2.         Presentation by Suplee Clooney & Company - Auditors
            3.         Harassment, Intimidation and Bullying Report (HIB)
            4.         Student Safety Data System Report (SSDS) – period 1 – 2020-2021
                        (formerly Violence and Vandalism Report)
 
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     Superintendent’s Report of HIB-December 15, 2020 to January 12, 2021 – reported at worksession January 12, 2021.
 
E-1-1.  SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period January 13, 2021 to January 19, 2021 (no incidences to report), in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).
 
 
E-1A.  AFFIRM SUPERINTENDENT’S REPORT OF HIB
            Affirm the Superintendent’s determination of Harassment, Intimidation and Bullying (HIB) for the period December 15, 2020 to January 12, 2021, in accordance with the information in the hands of each Board members.
 
E-2.     APPROVE STUDENT SAFETY DATA SYSTEM REPORT (SSDS)
            Approve the Student Safety Data System Report (formerly Violence and Vandalism Report) for period one of the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE JANUARY REPORT – NJDOE – HIB
            Approve the Township of Union Public Schools January report presented by Superintendent as required by the New Jersey Department of Education of Harassment, Intimidation and Bullying (HIB). The report provides the public with the information collection from September 2020 through December 2020, as well as the number of incidents per school building, status of investigations, HIB investigators, nature of the HIB reports and the discipline resulting from the report findings.  The HIB report also includes all training of school district personnel, building programs and assemblies during the time period.
 
E-4.     APPROVE NJDOE MANDATED TUITION CONTRACT
            Approve the New Jersey Department of Education (NJDOE) mandated Tuition Contract for the 2020-2021 school year, in accordance with the non-public information in the hands of each Board member.
 
E-5.     APPROVE REVISED 2020-2021 SCHOOL CALENDAR
            Approve the revised 2020-2021 School Calendar, in accordance with the information in the hands of each Board member.
 
E-6.     APPROVE AMISTAD RESOURCES GUIDE
            Approve the K-12 Amistad Resources Guide, in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions:

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated December 31, 2020 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated December 31, 2020 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Yolanda Koon                                              ____________
                        Yolanda Koon, Board Secretary                                       Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of December 31, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS
            Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-10.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Apparel Sale
January-April 2021
UHS/National Honor Society – to raise funds to lower the cost of students’ stoles
Juneteenth Celebration
May-June 2021
UHS/Roots: Black Excellence Club – to educate and bring awareness to community regarding Juneteenth
Freshmen Class Virtual Game Night
January 29-May 28, 2021
UHS/Freshmen Class – to raise funds for freshmen class activities
 
F-11.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Union Wrestling booster Club
UHS/Athletic Department
$6,500 (to purchase wrestling mats)
 
F-12.   APPROVE PURCHASING MANUAL
            Approve the 2020-2021 Purchasing Manual, in accordance with the information in the hands of each Board member.
 
F-13.   APPROVE ACCEPTANCE OF ADDITIONAL FUNDS – ESSER GRANT
            Approve the acceptance of an additional amount of $71,662.00 from the CARES Act (ESSER) Grant, in accordance with the information in the hands of each Board member.
 
F-14.   APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
3202/Athletics
My Frames – frames for Hall of Fame Class of 2019-2020
$1,400.00
 
F-15.   APPROVE ACCEPTANCE OF FAST GRANT FROM NJEA
            Approve the acceptance of a FAST Grant in the amount of $7,500.00 from the NJEA for a community reading program titled: Union Reads, in connection with the information in the hands of each Board member.
 
F-16    Agenda item approved at January 12, 2021 worksession (LearnWell)
 
F-17.   Agenda item approved at January 12, 2021 worksession (Kid Clan Services)
 
F-18.   APPROVE ROMANA KULIKOVA MD – EVALUATIONS
            Approve Romana Kulikova MD to provide neurological evaluations and neurodevelopmental evaluations at the rate of $480.00 per evaluation in the office and $600.00 for evaluations in the school for the 2020-2021 school year, not to exceed $6,000.00 [Account #11-000-219-320-01-19].
 
F-19.   ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT
            Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on January 19, 2021).
 
F-20.   ACCEPT CORRECTIVE ACTION PLAN (CAP)    
            Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2020, in accordance with the information in the hands of each Board member.
 
F-21.   For informational purposes only – vote not required.  List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.
 
F-22.   APPROVE NJSBA AS SUPERINTENDENT SEARCH FIRM
            Approve New Jersey School Board Association as search firm for Superintendent search, in an amount not to exceed $15,000, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE NOTIFICATION OF ASSET CHANGE OF STATUS
            Approve the Notification of Asset Change of Status for disposal of a Polar Mohr 76EM paper cutting machine, in accordance with the information in the hands of each Board member.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE PUBLIC AGENCY COMPLIANCE OFFICER – KOON
            Approve Yolanda Koon as Public Agency Compliance Officer (PACO) for 2021, at no cost to the district.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
Position
Location
Eff. Date
Reason
Notes
Marvin Clark
Custodian
UHS
2/28/2021
Retirement
 
Kristen Hudson
Social Studies Teacher
KMS
3/4/2021
Resignation
Letter indicates last physical day will be 3/4/2021
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
Position
Location
Leave Dates
Leave Type
Notes
Maureen Dennis
Paraprofessional-SS
Connecticut Farms
1/18/2021-4/30/2021
Paid Medical Leave
 
Nicole Placca
 
Teacher of Spanish
 
UHS
 
Extension of Unpaid Return 4/1/2021
Non FMLA Child Rearing Leave
Org. return was 3/1/2021.
FMLA entitlement exhausted.
Jennifer Parkhurst
 
 
School Counselor
 
Connecticut Farms
4/6/2021-4/1/2022 Return 4/4/2022
Paid Child Rearing Leave and Unpaid FMLA/NJFLA 
(Concurrently) followed by Non FMLA/Non NJFLA
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Laura O’Holla
 
Elementary Teacher
 
Jefferson
 
Extension -
Updated Return: 3/1/2021
 
Unpaid Leave (NON FMLA/NON 
NJFLA)
 
Previous FFCRA entitlement exhausted.
Org. return was 1/4/21.
Maggie SantaMaria
 
 
3rd grade Teacher
 
Franklin
3/8/2021-6/24/2021
Paid Child Rearing Leave and Unpaid FMLA/
NJFLA (Concurrently)
 
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Abby Polizzi
 
Elementary Teacher 
 
Battle Hill          
 
2/22/2021-9/23/2021 
Return: 9/24/2021
 
Paid Child Rearing Leave and Unpaid FMLA/NJFLA (Concurrently) 
 
FMLA/NJFLA (Concurrently) entitlement not to exceed 12 weeks.
Ebony Mack-Ramos
 
 
 
Elementary Teacher 
 
Livingston 
Extension Return 6/1/2021
 
Non FMLA/Non FMLA Child Rearing Leave
 
FMLA/NJFLA time exhausted.
Org. return 1/4/2021
Deanna LaRue
Elementary teacher
Livingston
1/25/2021-3/5/2021
Paid medical leave
 
Joanne Liento
Paraprofessional
Battle Hill
12/7/2020-6/24/2021
Return
9/1/2021
Paid medical leave
 
Jason Siderman
Special education teacher
UHS
12/17/2020-6/24/2021
Return 9/1/2021
Unpaid non-FMLA medical leave
 
 
P-5.     APPROVE DESIGNEE – STUDENT ACTIVITIES ACCOUNT
            Approve Delia McLean as the additional designee for the ConnectOne “Hannah Caldwell Elementary School Student Activities Account,” at no cost to the District and approving the removal of Kira Baskerville as designee for said account.
 
P-6.     APPROVE ATTENDANCE AT UNION COUNTY WOMEN IN LEADERSHIP MEETINGS
            Approve Kim Conti, Director of Special Services, to attend Union County Women in Leadership Group meetings at no cost to the district for the 2020-2021 school year.
 
P-7.     APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

Upon recommendation of the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            POLICY 4119.27 – DISTANCE LEARNING POLICY
            Policy 4119.27 – Distance Learning Policy, in accordance with the information in the hands of each Board member. (FINAL READING)
 
POL-2.            POLICY 5516 – USE OF ELECTRONIC COMMUNICATIONS AND RECORDING DEVICES
            Policy 5516 – Use of Electronic Communications and Recording Devices, in accordance with the information in the hands of each Board member. (FINAL READING)
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [one (1) students exited the month of December 2020 (1 from secondary) or a total of six (6) students for the 2020-2021 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #258154 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Executive Session

T. Adjournment

Groups audience: