Worksession, Tuesday, September 8, 2020 at 7 p.m. of the Township of Union Board of Education, via ZOOM, instructions on district website

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Tuesday, September 8, 2020 - 7:00pm

Worksession, Tuesday, September 8, 2020 at 7:00 p.m. of the Township of Union Board of Education, via ZOOM, instructions on district website.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – September 8, 2020

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E.  Public Hearing on the refunding bond ordinance authorizing the issuance of not to exceed $24,500,000 Energy Savings Obligation Refunding Bonds to finance the Board’s Energy Savings Plan (September 15, 2020)

F. Comments from Public on Resolutions in BOLD only

G. Approval of Minutes:

            1.         May 19, 2020 – regular meeting
            2.         May 19, 2020 – executive session
 

H. Communications

REQUEST FOR LEAVE – FILIPPONE
            Request for unpaid non-FMLA/non-NJFLA leave from Thomas Filippone, physical education teacher-Hannah Caldwell Elementary School, September 1, 2020-June 30, 2021.
 
REQUEST FOR LEAVE EXTENSION – LOPEZ
            Request for extension of paid medical leave from Ovidio Lopez, custodian-Washington Elementary School, through September 30, 2020.
 
REQUEST OF LEAVE – MINNOIA
            Request for paid child rearing leave from Francesca Minnoia, special education teacher-Battle Hill Elementary School, September 14, 2020-October 19, 2020.
 
REQUEST FOR LEAVE – NUFRIO
            Request for paid child rearing leave from Christina Nufrio, special education teacher-Washington Elementary School, October 5, 2020-November 12, 2020.
 
REQUEST FOR LEAVE – ROSA
            Request for paid child rearing leave from Lisa Rosa, special education teacher-Battle Hill Elementary School, September 2, 2020-October 1, 2020.
 
LETTER OF RESIGNATION – PITTENGER
            Letter of resignation from Megan Pittenger, teacher-Franklin Elementary School, effective October 31, 2020.
 
LETTER OF RESIGNATION - BOAKYE
             Letter of resignation from Akua Boakye, Personnel Manager/PR Coordinator-Central Office, effective January 1, 2021.
 

I. Superintendent’s Report

            1.         NJDOE – School Self-Assessment District and School Grade Report – HIB
                        (September 15, 2020)
 

J. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period August 19, 2020 to September 8, 2020, in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).
 
E-2.     APPROVE USE OF UCESC PROGRAM
            Approve use of Union County Educational Services Commission to provide a weekly, virtual, job readiness and career exploration program for up to 12 students for the 2020-2021 school year at a cost not to exceed $19,260.00, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE NJDOE SCHOOL SELF-ASSESSMENT
            Approve the New Jersey Department of Education (NJDOE) School Self-Assessment for Determining Grades under the Anti-Bullying Bill of Rights Act for the period of July 1, 2019-June 30, 2020, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE I&RS MEMBERS – 2020-2021
            Approve I&RS members for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE SCHOOL IMPROVEMENT PLANNING COMMITTEE – 2020-2021
            Approve School Improvement Planning Committee for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
E-6.     APPROVE DISTRICT MENTORING PLAN
            Approve Township of Union Public Schools 2020-2021 District Mentoring Plan, in accordance with the information in the hands of each Board member.
 

K. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated August 31, 2020 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated August 31, 2020 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of August 31, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Manuel E. Vieira                                                    ____________
                        Manuel E. Vieira, Board Secretary                                   Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of August 31, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE ACCEPTANCE OF CARES ACT GRANT SUBAWARD
            Approve acceptance of the CARES Act Subaward in an amount not to exceed $302,452.60 for the period of July 1, 2020 through December 18, 2020, in accordance with the information in the hands of each Board member.
 
F-7.     APPROVE RODRIGUEZ NATIVO LLC –SIGN LANGUAGE INTERPRETER
            Approve Rodriguez Nativo LLC to provide sign language interpreting for parent conferences and school activities at a flat rate of $175 for two hours (thereafter $70/hr. day rate and $75/hr. after 5 p.m.) not to exceed $2,750 for the 2020-2021 school year (Account #11-000-240-890-01-54-060).
 
F-8.     APPROVE LIST OF 2020-2021 STATE CONTRACT VENDORS
            Approve the amended list of the 2020-2021 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2227/Senior Class
Oak Hall Industries – Class of 2020 Caps and Gowns
$7,319.75
Union High School
3220/Athletics
Collins – Gatorade, snacks/ drinks to be sold at field house
$3,000.00 (estimate)
Union High School
3380/Athletics
NJSIAA – for State wrestling tournament
$12,000.00 (estimate)
Union High School
3380/Athletics
UCIAC – for County wrestling matches
$4,000.00 (estimate)
 
F-10.   APPROVE 2020-2021 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2020-2021 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Gertrude Hawk Chocolate Sales
10/28-11/13/2020
UHS-Marching Band/UHSPAC – raise funds for UHS marching band and UHSPAC
Popcorn Sale
1/13-1/29/2021
UHS-Marching Band/UHSPAC – raise funds for UHS marching band and UHSPAC
Car Washs
4/11/2021
5/23/2021
7/25/2021
8/29/2021
UHS-Marching Band/UHSPAC – raise funds for UHS marching band, scholarships, end of year awards/banquet and 2020-2021 season
Snap Raise
9/16/2020-4/20/2021
UHS – Gymnastics Club – raise funds to purchase snacks and items for gymnastics team
 
F-12.   For informational purposes only – vote not required.  List of legal services for the 2020-2021 fiscal year, in accordance with the information in the hands of each Board member.
 

L. Grievance/Negotiations Committee

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration:
 
G-1.    APPROVE MEMORANDUM OF AGREEMENT – UTEA
            Approve Memorandum of Agreement (MOA) between the Union Township Board of Education and the Union Township Education Association (UTEA) for the contract term September 1, 2020 through August 31, 2021, in accordance with the information in the hands of each Board member.
 

M. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE GATEWAY FAMILY YMCA
            Approve Contracts and Addenda for early care and aftercare with Gateway Family YMCA, in accordance with the information in the hands of each Board member.
 
O-3.     APPROVE RENTAL FEE SCHEDULE – 2020-2021
            Approve Rental Fee Schedule for charges for the use of school facilities for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE RELAY FOR LIFE
            Approve Relay for Life event at Union High School field on Saturday, June 5, 2021 from 3:00 p.m. to 10:00 p.m. for the purpose of raising funds for the American Cancer Society.
 
O-5.     APPROVE ANNUAL INTEGRATED PEST MANAGEMENT NOTICE
            Approve Annual Integrated Pest Management Notice for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
O-6.     APPROVE ROBO CALLS
            Approve Gateway Family YMCA to conduct robo calls to district parents for information concerning before and after care.
 

N. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.  PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C   PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE 2020-2021 HOURLY RATES LIST
            Approve 2020-2021 Hourly Rates List, in accordance with the information in the hands of each Board member.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
Position
Location
Eff. Date
Reason
Notes
Pittenger, Megan
Teacher
Franklin
10/31/2020
Resignation
10/31/20 last physical day
Boakye, Akua PErsonnel Manager/PR Coordinator Central Office 1/1/2021 Resignation  
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
Position
Location
Leave Dates
Leave Type
Notes
Filippone, Thomas
Phys. Ed teacher
Hannah Caldwell
9/1/2020-6/30/2021
Unpaid non-FMLA/non-NJFLA
request does not fall under FMLA/NJFLA or FFCRA entitlement
Lopez, Ovidio
Custodian
Washington
Extension through 9/30/2020; tentative return 10/1/2020
Extension of paid medical leave
Tentative Return: 10/1/2020 Org. leave began 2/26/2020
Minnoia, Francesca
Special Ed teacher
Battle Hill
9/14/2020-10/19/2020
Return 10/20/2020
Paid child rearing leave
Use of paid pre/post sick days only at this time.
Nufrio, Christina
Special Ed teacher
Washington
10/5/2020-11/12/2020
Return 11/13/2020
Paid child rearing leave
Use of paid pre/post sick days only at this time
Rosa, Lisa
Special Ed teacher
Battle Hill
9/2/2020-10/1/2020
Return 10/2/2020
Paid child rearing leave
Use of paid pre/post sick days only at this time
 
P-5.     APPROVE ATTENDANCE – EDUCATIONAL/CURRICULUM MEETINGS –MUJC
            Approve attendance for educational/curriculum meetings at Morris Union Jointure Commission: Annie Moses; Assistant Superintendent, Gerry Benaquista; Assistant Superintendent, Supervisors: Randi Moran, Jeremy Cohen, Nicole Ahern, Robert Ghiretti, Theresa Matthews, Maureen Guilfoyle, and Maureen Corbett, Principals: Mark Hoyt, Jason Malanda, David Shaw, Michelle Warren, Ben Kloc, Tom Matthews, Athea Bossard, Kira Baskerville-Williams, Kathy DiGiovanni, and Laura Damato, Directors Kim Conti, Ann Hart and Sandra Paul and Assistant IT Director Craig Wojcik. Attendance at Morris Union Jointure of Commission (at no cost to the District) for 2020-2021 school year.
 
P-6.     APPROVE ATTENDANCE – NJDOE WORKSHOPS
            Approve attendance for all central office administrators, district principals, supervisors,  directors and Assistant IT Director to attend professional development workshops provided by NJDOE; in accordance to the state calendar events that pertain to the district and schools’ action plan and/or individual PDP; evidence driven and shared with building community to improve students and teachers outcomes (at no cost to the District) for the 2020-2021 school year.
 
P-7.     APPROVE CRISIS RESPONSE TEAM – 2020-2021
            Approve Crisis Response Teams for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
P-8.     APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 

O. Policy Committee

 

P. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [two (2) students exited the month of September 2020 (2 from elementary) or a total of four (4) students for the 2020-2021 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #329060 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #308123 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     APPROVE SETTLEMENT AGREEMENT
            Approve Settlement Agreement for K.A.N. and K.A.N., in accordance with the non-public information in the hands of each Board member.
 

Q. Technology Committee

 

R. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

S. Unfinished Business

T. New Business

U. Comments from the Public

V. Adjournment

 
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