Regular Meeting, April 28, 2020, 7 p.m. - Township of Union Board of Education - Remote Access - instructions will be posted on District website

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Dates: 
Tuesday, April 28, 2020 - 7:00pm

The Worksession of the Board of Education has been cancelled.  The regular meeting of Tuesday, April 28, 2020 at 7:00 p.m. of the Township of Union Board of Education will be by remote access - instructions will be posted on the district website.

 

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – APRIL 28, 2020

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions 

F. Approval of Minutes:

            1.         December 10, 2019 – worksession
            2.         December 10, 2019 – executive session #1
            3.         December 10, 2019 – executive session #2
            4.         December 17, 2019 – regular meeting
            5.         December 17, 2019 – executive session
 

G. Communications

REQUEST TO USE UNION HIGH SCHOOL - UNION’S GOT TALENT
            Letter from Union’s Got Talent/Douglas Michael Krueger Scholarship Fund Inc. requesting the use of space at Union High School for auditions (September 25, 2020), rehearsal and performance (November 14, 2020).
 
LETTER OF RETIREMENT – TIEMANN
            Letter of resignation, for purpose of retirement, from Suzanne N. Tiemann, part-time bus aide-Transportation Department, effective June 24, 2020.
 
LETTER OF RETIREMENT – MEYERHOFF
            Letter of resignation, for the purpose of retirement, from Nora Meyerhoff, special education teacher-Washington Elementary School, effective June 30, 2020.
 
LETTER OF RETIREMENT – COURTNEY
            Letter of resignation, for purpose of retirement, from Donna Courtney, teacher-Washington Elementary School, effective June 30, 2020.
 
LETTER OF RETIREMENT – WEBER
            Letter of resignation, for purpose of retirement, from Ann Weber, special education teacher-Jefferson School, effective June 30, 2020.
 
LETTER OF RETIREMENT – VIEIRA
            Letter of resignation, for purpose of retirement, from Manuel E. Vieira, School Business Administrator/Board Secretary, effective October 1, 2020.
 
REQUEST TO RETRACT LEAVE – COHEN
            Request to retract previous request for paid medical and unpaid FMLA from Amanda Cohen, science teacher-Kawameeh Middle School.
 
REQUEST TO RETURN EARLY – CORTES
            Request to return early from unpaid child rearing leave under FMLA/NJFLA (concurrently) from Tatiana Cortes, special education teacher-Connecticut Farms Elementary School, new return date May 1, 2020.
 
REQUEST FOR EXTENSION OF LEAVE – GUNTHER
            Request for extension of unpaid non-FMLA/non-NJFLA child rearing leave from Kayla Gunter, teacher-Franklin Elementary School, new return date September 1, 2020.
 
REQUEST FOR EXTENSION OF LEAVE – KATZ
            Request for extension of unpaid non-FMLA/non-NJFLA child rearing leave from Julie Katz, special education teacher-Connecticut Farms Elementary School, new return date September 1, 2020.
 
REQUEST FOR LEAVE – LEAMY
            Request for paid child rearing leave from Kristin Leamy, science teacher-Burnet Middle School, May 22, 2020-June 24, 2020.
 
REQUEST FOR INTERMITTENT LEAVE – MYERS
            Request for unpaid intermittent paternity leave under FMLA/NJFL (concurrently) from Stephen Myers, music teacher-Burnet Middle School, April 26, 2020-April 29, 2021.
 
REQUEST FOR LEAVE UPDATE – PLACCA
            Request for update to previous leave type to paid child rearing leave followed by unpaid FMLA only from Nicole Placca, Spanish teacher-Union High School, May 11, 2020-November 27, 2020.
 
REQUEST FOR LEAVE – WEST
            Request for paid child rearing leave followed by unpaid FMLA only from Heather West, science teacher-Kawameeh Middle School, May 29, 2020-December 3, 2020.
 
REQUEST FOR LEAVE UPDATE – WISIAK
            Request for update to previous request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Tara Wisiak, school psychologist-Connecticut Farms Elementary School, April 22, 2020-May 21, 2020.
 
REQUEST FOR EXTENSION OF INTERMITTENT LEAVE – ZURKA
            Request for extension of intermittent FMLA leave from Christine Zurka, instructional paraprofessional-Battle Hill Elementary School, extension through November 14, 2020.
 
REQUEST TO RETRACT LEAVE – DOMINGUEZ
            Request to retract previous request for unpaid paternity leave under FMLA from Jose Dominguez, Spanish teacher-Union High School.
 
REQUEST TO RETURN EARLY – ASHRAF
            Request to return early from unpaid child rearing leave under NJFLA from Lisa Ashraf, school counselor-Kawameeh Middle School, new return date May 1, 2020.
 
REQUEST FOR LEAVE UPDATE – LOPEZ
            Request to update leave type from NJFLA/FMLA to medical leave from Ovidio Lopez, custodian-Washington Elementary School, February 26, 2020-April 30, 2020.
 
REQUEST FOR LEAVE – MACK-RAMOS
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Ebony Mack-Ramos, teacher-Livingston Elementary School, April 24, 2020-January 3, 2021.
 
REQUEST FOR EXTENSION OF LEAVE – HAVYAR
            Request for extension of unpaid child rearing leave non-FMLA from Amanda Havyar, teacher-Hannah Caldwell Elementary School, new return date September 1, 2020.
 
REQUEST FOR LEAVE UPDATE – PLACCA
            Request to update leave of paid child rearing leave followed by unpaid FMLA only from Nicole Placca, Spanish teacher-Union High School, May 29,2020-November 27, 2020.
 
REQUEST FOR LEAVE UPDATE - STERLING
            Request to update leave of paid child rearing leave from Tara Sterling, teacher of television production-Union High School, June 1, 2020-June 24, 2020.
 

H. Superintendent’s Report

            1.         Report on NJ School Performance Summary Report (2018-2019) – April 28th
            2.         Report on NJSLA Science Results (Spring 2019) – April 28th
 
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report of Harassment, Intimidation and Bullying (HIB) for the period March 18, 2020 to April 28, 2020, in accordance with the information in the hands of each Board member (no vote required; for reporting purposes only).
 
E-1A.  AFFIRM SUPERINTENDENT’S DETERMINATION OF HIB
            Affirm the Superintendent’s determination of Harassment, Intimidation and Bullying (HIB) for the period March 11 to March 17, 2020, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE NJSIAA MEMBERSHIP
            Approve the membership and dues for the New Jersey State Interscholastic Athletic Association for Union High School Athletic Department for the 2020-2021 school year, in accordance with the information in the hands of each board member.
 
E-3.     APPROVE CURRICULUM GUIDE
            Approve the following curriculum guide: (a) EN801 – 8th Grade English, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE PRESCHOOL PROGRAM AND BUDGET
            Approve the 2020-2021 revised preschool program and budget, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE USE OF BATTLE HILL AND HAMILTON BUILDING
            Approve Battle Hill Elementary School (June 29, 2020-July 30, 2020) and the Hamilton Building (June 25, 2020-August 31, 2020) for Extended School Year (ESY) Program, ESY services, CST testing and/or home instruction.
 
E-6.     APPROVE 2020-2021 SCHOOL YEAR CALENDARS
            Approve 2020-2021 school year calendars, in accordance with the information in the hands of each Board member.
 
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated March 31, 2020 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated March 31, 2020 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2020 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Manuel E. Vieira                                                    ____________
                        Manuel E. Vieira, Board Secretary                                   Dated
 
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of March 31, 2020 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE LIST OF 2019-2020 STATE CONTRACT VENDORS
            Approve the amended list of the 2019-2020 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-7.     APPROVE 2019-2020 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2019-2020 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Clothing Drive - YWCA
May 1-31, 2020
UHS/National Honor Society – to gather clothing for children and women who were victims of domestic violence
UHS Juneteenth Celebration
May 18, 2020
UHS/Roots: Black Excellence Club – to raise funds for upcoming heritage event
 
 
F-9.     APPROVE PETTY CASH FUND FOR THE 2020-2021 SCHOOL YEAR
            Approve the Board Secretary petty cash fund for the 2020-2021 school year: Fund-Board Secretary, Amount: $500; Responsible Party: Board Secretary.
 
F-10.   APPROVE PHOENIX ADVISORS
            Approve agreement with Phoenix Advisors to manage secondary market disclosure obligations for continued compliance with disclosure requirements for the 2019-20 and 2020-21 school years, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE RESOLUTION APPROVING REFUNDING BOND ORDINANCE
            Approve, on first reading, a refunding school bond ordinance providing for the refunding of (a) all or a portion of its outstanding Refunding School Bonds, Series 2010 dated November 10, 2010 and (b) all or a portion of its outstanding School Bonds, Series 2011 dated September 8, 2011, in accordance with the information in the hands of each Board member.
 
F-12.   APPROVE APPLICATION OF 2020 NJSIG SAFETY GRANT
            Approve application of 2020 NJSIG Safety Grant in the amount of $32,945.98.
 
F-13.   For informational purposes only – vote not required.  List of legal services for the 2019-2020 fiscal year, in accordance with the information in the hands of each Board member.
 
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
O-2.     AWARD OF LEASE PURCHASE BID – US BANCORP GOVERNMENT LEASING
            Approve award of lease purchase bid to US Bancorp Government Leasing at the rate of 1.414% for the purchase of Chromebooks – Union High School.
 
O-3.     APPROVE RESOLUTION OPPOSING DELAY IN TRANSMISSION OF QUARTERLY PROPERTY TAX REVENUE
            Approve resolution opposing delay in transmission of quarterly property tax revenue to school districts, in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE TRANSPORTATION SERVICES AGREEMENT – ESSEX REGIONAL EDUCATIONAL SERVICES COMMISSION
            Approve the Transportation Services Agreement with the Essex Regional Services Commission for the 2020-2021 school year, in accordance with the information in the hands of each Board member.
 
O-5.     APPROVE LETTER OF UNDERSTANDING – POMPTONIAN
            Approve Letter of Understanding for emergency procurement and contract modifications due to COVID-19 with Pomptonian Food Services, in accordance with the information in the hands of each Board member.
 
DISCUSSION ITEM:
            1.         Letter from Union’s Got Talent/Douglas Michael Krueger Scholarship Fund Inc. requesting the use of space at Union High School for auditions (September 25, 2020), rehearsal and performance (November 14, 2020), in accordance with the information in the hands of each Board member (contingent upon COVID-19).
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2019-2020 school year in accordance with the information in the hands of each Board.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
Position
Location
Eff. Date
Reason
Notes
Tiemann, Suzanne N.
Part-time bus aide
Transportation Department
June 24, 2020
Retirement
 
Meyerhoff, Nora
Special education teacher
Washington
June 30, 2020
Retirement
 
Courtney, Donna
Teacher
Washington
June 30, 2020
Retirement
 
Weber, Ann
Special education teacher
Jefferson
June 30, 2020
Retirement
 
Vieira, Manuel E.
School Business Administrator/Board Secretary
Central Office
October 1, 2020
Retirement
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/ Corrections:
All tentative approvals are pending required
documentation.
Ashraf, Lisa 
 
School Counselor      
 
KMS
Request to Return Early 5/1/2020
Request to return early from Unpaid Child Rearing leave under NJFLA
 
Original Return was 6/1/2020.
Cohen, Amanda
 
Teacher of Science 
 
KMS
 
*Retracting previous leave request 4/2/2020-6/15/2020
Retracting previous leave request
Retracting Org. leave requested from 4/2/2020-6/15/2020
 
Cortes, Tatiana
Teacher of Special Education 
Connecticut Farms 
Request to Return Early 5/1/2020
Request to return early from Unpaid Child Rearing leave under FMLA/NJFLA (Concurrently)  
 
Original Return was 5/11/2020.
Dominguez, Jose
 
Teacher of Spanish 
 
UHS
 
*Retracting previous leave request 4/20/2020-5/29/2020
Retracting previous leave request
Retracting Org. leave requested from 4/20/2020-5/29/2020
 
Gunther, Kayla
 
Elementary Teacher 
 
Franklin 
 
Extension
Return 9/1/2020
Extension of Unpaid Non FMLA/Non NJFLA Child Rearing Leave  
 
FMLA/NJFLA entitlement exhausted 4/16/2020. Original leave began 11/18/2019.
Katz, Julie
 
Teacher of Special Education 
 
Connecticut Farms 
 
Extension
Return 9/1/2020
Extension of Unpaid Non FMLA/Non NJFLA Child Rearing Leave 
 
FMLA/NJFLA entitlement exhausted 4/8/2020. Original leave began 11/4/2019.
Leamy, Kristin
 
Teacher of Science 
 
BMS
 
5/22/2020-6/24/2020
Return 9/1/2020
Paid Child Rearing Leave 
 
Use of sick days only at this time.
Lopez, Ovidio 
 
 
Custodian 
 
Washington
2/26/2020-4/30/2020
 
Update to Leave Type from NJFLA/FMLA
 to Medical Leave
 
Org. Leave under FMLA/NJFLA began 1/2/2020. Updates to type of leave effective 2/26/2020.
Mack-Ramos, Ebony
 
Elementary Teacher 
 
Livingston
4/24/20-1/3/2021
Return 1/4/2021
 
Paid Child Rearing Leave followed by Unpaid FMLA/
NJFLA
(Concurrently)  
 
FMLA/NJFLA 
Entitlement not to exceed 12 weeks.
 
Myers, Stephen
 
Teacher of Music
 
BMS
 
Intermittent
4/26/2020-4/29/2021
 
Unpaid Intermittent Paternity 
Leave under FMLA/NJFLA 
(Concurrently)
 
FMLA/NJFLA 
Entitlement not to exceed 12 weeks.
 
 Placca, Nicole
 
Teacher of Spanish
 
UHS
 
5/11/2020- 11/27-2020
Return: 11/30/2020
 
Update to Previous Leave type:
Paid Child Rearing Leave followed by Unpaid FMLA only
 
FMLA entitlement only.
Entitlement not to exceed 12 weeks.
*Does not meet NJFLA requirements.
West, Heather
 
Teacher of Science 
 
KMS
 
5/29/20-12/3/2020
Return: 12/4/2020
Paid Child Rearing Leave followed by Unpaid FMLA only  
 
FMLA entitlement only
Entitlement not to exceed 12 weeks.
*Does not meet NJFLA requirements.
Wisiak, Tara
 
School Psychologist                       
 
Connecticut Farms 
 
4/22/20-5/21/20
Return 5/22/2020 followed by leave from
9/1/2020-11/30/2020
Return 12/1/2020
 
Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA 
(Concurrently)
 
FMLA/NJFLA 
Entitlement not to exceed 12 weeks.
 
Zurka, Christine
 
Instructional Para-professional
 
Battle Hill 
 
Intermittent
Extension through
11/14/2020
Extension of Intermittent FMLA Leave
 
FMLA
Entitlement not to exceed 12 weeks.
Original intermittent FMLA taken 11/14/19
Havyar, Amanda teacher Hannah Caldwell

extension - return 9/1/2020

 

Extension of unpaid child rearing leave non-FMLA  
Placca, Nicole Spanish teacher UHS

updated

5/29/2020-11/27/2020 - return date 11/30/2020

paid child rearing leave followed by unpaid FMLA only FMLA not to exceed 12 weeks/60 working days
Sterling, Tara teacher of TV production UHS

updated

6/1/2020-6/24/2020

paid child rearing leave  
           
 
P-5.     APPROVE AFFIRMATIVE ACTION OFFICERS – 2020-2021
            Approve Affirmative Action Officers for the 2020-2021 school year, at no cost to the district, as follows: Gerry Benaquista as Affirmative Action Officer; Akua Boakye as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices.
 
P-6.     APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

 

M. Residency Committee Resolutions

 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment

 

Groups audience: