Worksession, Tuesday, January 14, 2020 - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, January 14, 2020 - 7:00pm

Workession, Tuesday, January 14, 2020 at 7:00 p.m. of the Township of Union Board of Education at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – January 14, 2020

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Approval of Minutes:

  1. September 10, 2019 – worksession
  2. September 10, 2019 – executive session
  3. September 17, 2019 – executive session – hearing
  4. September 17, 2019 – regular meeting
  5. September 17, 2019 – executive session #1
  6. September 17, 2019 – executive session #2
 

F. Communications

LETTER FROM UNION EDUCATION FOUNDATION
            Letter from Township of Union Education Foundation – list of grants made to teachers for the 2019-2020 school year.
 
REQUEST FOR LEAVE CORRECTION – ASHRAF
            Request for leave – Correction - FMLA followed by unpaid child rearing leave under NJFLA from Lisa Ashraf, school counselor-Kawameeh Middle School, November 26, 2019-May 29, 2020, return date of June 1, 2020.
 
LETTER OF RESIGNATION – BOND
            Letter of resignation from Marsha Bond, part-time bus aide-Transportation Department, effective December 16, 2019.
 
LETTER OF RETIREMENT – DIONISIO
            Letter of resignation, for the purpose of retirement, from Angela Dionisio, paraprofessional-Battle Hill Elementary School, effective March 1, 2020.
 
LETTER OF RESIGNATION – FEARON
            Letter of resignation from Lesley Fearon, paraprofessional-Union High School, effective January 17, 2020.
 
LETTER OF RETIREMENT – HORN
            Letter of resignation, for the purpose of retirement, from Sherri Horn, math teacher-Union High School, effective July 1, 2020.
 
REQUEST FOR LEAVE – ASKEW
            Request for intermittent unpaid FMLA from Robert Askew, custodian-Union High School, January 6, 2020-April 6, 2020.
 
REQUEST FOR LEAVE – LICKS
            Request for paid medical leave from Suzanne Licks, teacher-Livingston Elementary School, February 17, 2020-May 3, 2020.
 
REQUEST FOR LEAVE – WISIAK
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA from Tara Wisiak, school psychologist-Connecticut Farms Elementary School, April 20, 2020-June 30, 2020.
 

G. Superintendent’s Report

            1.         Student Liaison Report
            2.         Harassment, Intimidation and Bullying Report (HIB) – January 21, 2020
            3.         Student Safety Data System Report (SSDS) – Period 1 – 2019-2020
                        (formerly Violence and Vandalism Report) – January 21, 2020
            4.         Presentation by Connecticut Farms Elementary School – January 21, 2020
            5.         Presentation by Franklin Elementary School – January 21, 2020
 

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     REPORT AND AFFIRM SUPERINTENDENT’S REPORT OF HIB
            Superintendent’s Report for the period December 18, 2019 to January 14, 2020 and affirm the Superintendent’s resolution for the period December 11 to December 17, 2019 of Harassment, Intimidation and Bullying (HIB) conclusions, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE STUDENT CLUB – UNION HIGH SCHOOL
            Approve the establishment of the following student club: Social Skills Club – Dr. Jamie Stillwell and Connor Wills – advisors (no stipend requested), in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE CONTRACTS – COMMISSION FOR THE BLIND AND VISUALLY IMPAIRED
            Approve Service Contract(s) with the State of New Jersey, Department of Human Services, Commission for the Blind and Visually Impaired, for educational services for students in the District for the 2019-2020 school year, in accordance with the non-public information in the hands of each Board member.
 
E-4.     APPROVE SETTLEMENT AGREEMENT AND RELEASE
            Approve Settlement Agreement and Release for S.P., in accordance with the non-public information in the hands of each Board member.
 
E-5.     APPROVE STUDENT SAFETY DATA SYSTEM REPORT (SSDS)
            Accept the Student Safety Data System Report (formerly Vandalism and Violence Report) for period one of the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
E-6.     APPROVE JANUARY REPORT – NJDOE – HIB
            Approve the Township of Union Public Schools January report presented by Superintendent as required by the New Jersey Department of Education of Harassment, Intimidation and Bullying (HIB).  The report provides the public with the information collection from September 2019 through December 2019, as well as the number of incidents per school building, status of investigations, HIB investigators, nature of the HIB reports and the discipline resulting from the report findings.  The HIB report also includes all training of school district personnel, building programs and assemblies during the time period.
 
E-7.     APPROVE HOME SCHOOLED STUDENTS TO PARTICIPATE IN ATHLETIC PROGRAM
            Approve A.R. and J.R., high school students who are home schooled, to participate in the athletic program of Union High School.
 
E-8.     APPROVE SETTLEMENT AGREEMENT AND RELEASE
            Approve Settlement Agreement and Release for A.M., in accordance with the non-public information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated December 31, 2019 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated December 31, 2019 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2019 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Manuel E. Vieira                                                    ____________
                        Manuel E. Vieira, Board Secretary                                   Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of December 31, 2019 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2019-2020 STATE CONTRACT VENDORS
            Approve the amended list of the 2019-2020 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
 
Union High School
2072/Science
Villani – transportation for Hiking Club end of year trip
$1,250.00
Union High School
2072/Science
Whitewater Challengers – pay for end of year trip activities
$4,627.09
Union High School
2077/Music
Audio Inc. – audio equipment rental for UHSPAC production of White Christmas
$4,915.89
Union High School
2045/Music
Gertrude Hawk – fundraising invoice
$2,727.68
Union High School
2227/Senior Class
Dave & Buster’s – senior class trip deposit
$6,238.05
Union High School
2227/Senior Class
Dave & Buster’s – senior class trip final total
$20,000 (not to exceed)
 
Union High School
46/Key Club
NJ District Key Club – payment for NJ District Key Club convention at Ocean Place Resort & Spa
$6,090 (not to exceed)
Union High School
2045/Music
World Strides – April Boston Trip Payment
$20,250.00
 
F-10.   APPROVE 2019-2020 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2019-2020 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Super Bowl Contest
1/25-2/25/2020
UHS/Boys Basketball – to raise money for summer and fall league
Senior Class Fundraiser for Ms. UHS 2020
4/1-24/2020
UHS/Empowerment Mentoring Group/Club – to raise money to support the senior class and its year end activities by selling tickets and refreshments for the Ms. UHS event
Dine to Donate at Chick-fil-A
1/29-30/2020
UHS/Junior Class – to raise funds for junior class
Dine to Donate at Tiff’s
2/1-28/2020
UHS/Junior Class – to raise funds for junior class
Dine to Donate at Burger IM
January 2020 (TBD)-February 2020 (TBD)
UHS/Senior Class – to raise funds for senior class activities and events
Panda Express Fundraiser
2/21/2020 and 3/13/2020
KMS/Student Council – to raise funds for 8th grade trip to Forest Lodge
Clothing Online Fundraiser
1/22-6/30/2020
UHS/Girls Softball Club – to raise funds for softball team and senior night
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Bottling Group LLC-FSV
Union High School
$215.28
Lifetouch National Studios
Washington Elementary School
$2,696.50
Lifetouch National Studios
Burnet Middle School
$2,865.50
Lifetouch National Studios
Jefferson School
$2,009.50
Elyse Vena Toglia MS CCC SLP
UHS/Club TESSLO
$450.00
Lifetouch National Studios
Connecticut Farms Elementary
$910.00
Lifetouch National Studios
Livingston Elementary School
$2,173.80
Lifetouch National Studios
Franklin Elementary School
$1,027.20
 
F-13.   APPROVE SUBMISSION DATE FOR NJDOE GRANT
            Approve the date of December 19, 2019 as the submission date for the New Jersey Department of Education (NJDOE) Expanding Access to Computer Science High School Courses Grant.
 
F-14.   ACCEPT GRANTS FROM TOWNSHIP OF UNION EDUCATION FOUNDATION
            Accept the grants from the Township of Union Education Foundation for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
F-15.   For informational purposes only – vote not required.  List of legal services for the 2019-2020 fiscal year, in accordance with the information in the hands of each Board member.
 
F-16.   APPROVE INNOVATIVE THERAPY GROUP – BEHAVIOR TECHNICIANS
            Approve Innovative Therapy Group to provide registered behavior technicians to meet student needs at the rate of $37.00/hour, not to exceed $120,000.00 for the 2019-2020 school year, in accordance with the information in the hands of each Board member [Account #11-000-216-320-01-19/7043].
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2019-2020 school year, in accordance with the information in the hands of each Board member.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2019-2020 school year in accordance with the information in the hands of each Board.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location
Eff.
Date
Reason
Notes/
Corrections
Bond, Marsha
P/T Bus Aide
Transportation
12/16/2019
Resignation
 
Dionisio, Angela
Paraprofessional
Battle Hill
3/1/2020
Retirement
 
Fearon, Lesley
Paraprofessional
UHS
1/17/2020
Resignation
 
Horn, Sherri
Teacher of Mathematics
UHS
7/1/2020
Retirement
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Askew, Robert
Custodian
UHS
1/6/2020-4/6/2020
Intermittent
Intermittent FMLA
FMLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA.
Licks, Suzanne
Elementary Teacher
Livingston
2/17/2020-5/3/2020
Paid Medical Leave
 
Wisiak, Tara
School Psychologist
Conn. Farms
4/20/2020-6/30/2020
Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA (Concurrently)
FMLA/NJFLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA/NJFLA.
Ashraf, Lisa
School Counselor
KMS
*Update
11/26/19-5/29/2020
FMLA followed by Unpaid NJFLA/ Child Rearing Leave
FMLA Entitlement not to exceed 12 weeks.
NJFLA entitlement not to exceed 12 weeks.  Entitlement not concurrent.
 
 
 
P-5.     APPROVE PUBLIC AGENCY COMPLIANCE OFFICER (PACO)
            Approve Manuel E. Vieira as Public Agency Compliance Officer for 2020, at no cost to the district.
 
P-6.     APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2019-2020 school year, in accordance with the information in the hands of each Board member.
 
P-7.     APPROVE PAY INCREASE TO RESIDENCY INVESTIGATOR
            Approve pay increase to residency investigator Dan Hodge from $18.00/hr. to $20.00/hr., effective February 1, 2020.
 

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            File Code 9322 (Regulation) – Public Participation at Public Meetings, in accordance with the information in the hands of each Board member. (voted to be removed from agenda during worksession meeting)
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [four (4) students exited for the month of December 2019 (2 from elementary, 2 from high school) or a total of eighteen (18) students for the 2019-2020 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #236559 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #271313 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     APPROVE TO REMOVE STUDENT
            Approval to remove student #311325 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-5.     APPROVE TO REMOVE STUDENT
            Approval to remove student #200839 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Executive Session

T. Adjournment

 
 
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