Worksession, Tuesday, December 10, 2019 - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, December 10, 2019 - 07:00 pm

Worksession meeting, Tuesday, December 10, 2019 at 7:00 p.m. of the Township of Union Board of Education, Administration Building, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – DECEMBER 10, 2019

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

August 20, 2019 – regular meeting
August 20, 2019 – executive session 1
August 20, 2019 – executive session 2
August 22, 2019 – planning meeting

G. Communications

REQUEST FOR LEAVE UPDATE – ASHRAF

Request for leave update – FMLA followed by unpaid child rearing leave under NJFLA from Lisa Ashraf, school counselor-Kawameeh Middle School, November 26, 2019-January 3, 2020.

REQUEST FOR LEAVE – CUCCINIELLO

Request for paid medical leave from Terry Cucciniello, 10-month secretary-Washington Elementary School, November 7, 2019-January 2, 2020.

REQUEST FOR INTERMITTENT LEAVE – GEORGE

Request for paid leave followed by unpaid intermittent FMLA leave from Sheren George, paraprofessional-Burnet Middle School, November 21, 2019-November 21, 2020.

REQUEST FOR EXTENSION OF LEAVE – HAVYAR

Request for extension of unpaid child rearing leave non-FMLA from Amanda Havyar, teacher-Hannah Caldwell Elementary School, new return date May 1, 2020.

REQUEST FOR EXTENSION OF LEAVE – MAURIELLO

Request for extension of unpaid child rearing leave non-FMLA/NJFLA from Natalie Mauriello, school social worker-Special Services Department, new return date September 1, 2020.

REQUEST FOR LEAVE – RESTREO AYALA

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Annya Restreo Ayala, Spanish teacher-Franklin Elementary School, March 25, 2020-June 5, 2020.

REQUEST FOR LEAVE – WHITFORD

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Lauren Whitford, math teacher-Kawameeh Middle School, March 13, 2020-June 30, 2020.

LETTER OF RESIGNATION – SHAH

Letter of resignation from Dipti Shah, paraprofessional-Kawameeh Middle School, effective December 1, 2019.

H. Superintendent’s Report

Student Liaison Report – December 10, 2019
Football Team Recognition – December 17, 2019
Presentation – Connecticut Farms Elementary School – December 17, 2019
Presentation – Franklin Elementary School – December 17, 2019
Presentation – Hannah Caldwell Elementary School – December 17, 2019
Presentation – Financial Report – Auditors – December 17, 2019

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. REPORT AND AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB

Report for the period November 20, 2019 to December 10, 2019 and affirm for the period November 13 to November 19, 2019 the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions, in accordance with the information in the hands of each Board member.

E-2. APPROVE RESOLUTION AGREEMENT

Approve resolution agreement between the Township of Union Board of Education and Y.G., in accordance with the non-public information in the hands of each Board member.

E-3. APPROVE STUDENT CLUB – UNION HIGH SCHOOL

Approve the establishment of the following student club: (a) UHS Science Club – Michael DiPaolo – advisor (no stipend requested), in accordance with the information in the hands of each Board member.

E-4. APPROVE PRESCHOOL EXPANSION AID

Approve 2020-2021 Preschool Expansion Aid (PEA): One-Year Preschool Program, in accordance with the information in the hands of each Board member.

E-5. APPROVE PARENT/PUPIL TRANSPORTATION CONTRACT – 2019-2020

Approve parent/pupil transportation contract for special education student attending First Children School at the rate of $18.10 per day ($3,801 maximum) for the 2019-2020 school year, in accordance with the non-public information appended to the minutes.

E-6. APPROVE TITLE I DISTRICT – SCHOOL PARENTAL INVOLVEMENT POLICIES.

Approve the Township of Union Title I District - School Parental Involvement Policies for Burnet Middle School, Union High School, Franklin Elementary School and Hannah Caldwell Elementary School, in accordance with the information in the hands of each Board member.

E-7. APPROVE SETTLEMENT AGREEMENT

Approve Settlement Agreement for T.S., in accordance with the non-public information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated November 30, 2019 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated November 30, 2019 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2019 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Manuel E. Vieira ____________

Manuel E. Vieira, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of November 30, 2019 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-6A. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2019-2020 STATE CONTRACT VENDORS

Approve the amended list of the 2019-2020 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	2130/Athletics	NJSIAA – estimation of ticket sales for first girls state regions wrestling	$8,000.00 (estimate)
Union High School	2033/Music	Pirylis Distributors – food items for concession during UHS March Band competition	$1,241.00
Union High School	2072/Science	Fundraising.com – order items for fundraiser sale – raising funds for end of year trip	$6,600.00

F-10. APPROVE 2019-2020 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2019-2020 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Clothing-Website Fundraiser	12/19/19-1/31/2020	UHS/Wrestling Team – to raise funds for wrestling team
Free-Throw Fundraiser	1/25-2/12/2020	UHS/Girls Basketball – to raise funds for team dinner, possible trip
Snack/Drinks Fundraiser	12/25/19-6/30/2020	UHS/Boys Soccer – to raise funds for soccer team
Read-A-Thon Valentines Telegrams Dress as Dr. Seuss Character Buds to Blooms 1.5k Fun Run	January 2020 February 2020 March 2020 April 2020 May 2020	Washington/4^th Grade Student Council – to raise funds for Make-A-Wish of New Jersey
Dress Down Day	January 17, 2020	UHS/HOSA – to raise funds for March of Dimes
Selling Pins	November 2019	UHS/Community Service – to raise funds for local family
Ambassador Dinner & Dance	May 15, 2020	UHS/Peer Ambassadors – to raise funds for future enhancement of services to community
Food Drive	November 2019	UHS/Community Service – to collect food for Hillside Community Food Bank
Holiday Ornament Sale	11/26-12/19/2019	UHS/National Art Honor Society – to raise funds for NAHS scholarship fund and art supplies
Pizza Sale	December 11, 2019	UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Bake Sale	January 8, 2020	UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Freshman Spring Dance	March 27, 2020	UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Freshman Field Day	May 29, 2020	UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Candy/Candy Cane Sales	12/16-20/2019	UHS/Peer Ambassadors – to raise funds for future enhancement of services to community
Wristband Sale	1/13-17/2020	UHS/Peer Ambassadors – to raise funds for future enhancement of services to community
Miracle Dance-a-Thon	March 20, 2020	UHS/Peer Ambassadors – to raise funds for future enhancement of services to community charity: Mountainside Children’s Hospital
Bake Sale	January 6, 2020	UHS/Seekers Club – to raise funds for future group trips and donations for charity
Wristband Sale	1/13-17/2020	UHS/Seekers Club – to raise funds for future group trips and donations for charity
Seekers Movie Night	March 13, 2020	UHS/Seekers Club – to raise funds for future group trips and donations for charity
Talent Show	April 30, 2020	UHS/Seekers Club – to raise funds for future group trips and donations for charity
Lollipop & Pretzel Sale	December 2019-June 2020	UHS/Hiking Club – to raise funds for end of year trip
Concessions	January-April 2020	UHSPAC/to raise funds for fall and spring productions – sell food and drinks
Production Program Ad Sale (Spring)	January-April 2020	UHSPAC – to raise funds for production costs
Apparel and Accessory Sale (UHSPAC logo)	January-April 2020	UHSPAC – to raise funds for Spring production costs
Pet Supply Drive	12/18/19-1/30/2020	UHS/Optimist Club – to raise supplies needed for local animal shelters/clinics in Town
% of Sales – Blaze Pizza	March 20, 2020 and April 9, 2020	UHS/Club TESSLO – to raise funds for club to support student learning and peer experiences
Bake Sales	12/19/19-6/5/2020	KMS/Middle School G&T – to raise funds to offset costs of Boston/Philly trips
Coffee and Canvas #1	1/2-27/2020	UHS/National Art Honor Society – raise funds for NAHS scholarship fund and art supplies
Valentine’s Day Flower Sale	1/27-2/14/2020	UHS/National Art Honor Society – to raise funds for scholarship fund and Relay for Life team donation
Teacher Mural Raffle	2/3-4/30/2020	UHS/National Art Honor Society – to raise funds for scholarship fund, Relay for Life and art supplies
Coffee and Canvas #2	3/2-4/30/2020	UHS/National Art Honor Society – to raise funds for senior scholarship fund and art supplies

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
Jersey Mikes Hannon Floors of Union Christ Divine Healing and Deliverance Ministry	Athletic Special Project Campaign	$200.00 $200.00 $500.00
Chief Gary Steitz Ray Catena of Union, LLC	UHS-JROTC	$500.00 $250.00

F-13. APPROVE BUDGET CALENDAR

Approve a budget calendar, in accordance with the information in the hands of each Board member.

F-14. APPROVE TO AMEND THE MAXIMUM DOLLAR LIMIT – PROFESSIONAL SERVICES

Approve amending the maximum dollar limit for professional services (from 2,484,000 to $2,634,000), in accordance with the information in the hands of each Board member.

F-15. APPROVE JERSEY BEHAVIORAL CARE – MENTAL HEALTH SCREENINGS

Approve Jersey Behavioral Care LLC to provide Mental Health Screenings at the rate of $120.00 per evaluation (not to exceed $2,500.00) for the period September 16 to November 18, 2019, in accordance with the information in the hands of each Board member (Acct. #11-000-219-320-01-19).

F-16. ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT

Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 17, 2019).

F-17. ACCEPT CORRECTIVE ACTION PLAN (CAP)

Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2019.

F-18. For informational purposes only – vote not required. List of legal services for the 2019-2020 fiscal year, in accordance with the information in the hands of each Board member.

F-19. APPROVE UNITED THERAPY SOLUTIONS – BILINGUAL SPEECH EVALUATIONS
Approve United Therapy Solutions, Inc. for bilingual speech evaluations at the rate of $500.00 per evaluation, for the 2019-2020 school year, not to exceed $1,500.00 (Account #11-000-219-320-01-19).

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2019-2020 school year, in accordance with the information in the hands of each Board member.

O-2. REPORT ON OFFICIAL REPORT OF ANNUAL SCHOOL ELECTION

Report on the Official Report of the annual school election held on November 5, 2019 as follows:

Three-year term: Guy A. Francis 3187

Nancy Minneci 3177

Mary Lynn Williams 2657

Jeffrey Monge 2645

Nellis Regis-Darby 2531

Nadege Ricketts 2390

Chastity Santana 1120

Alexander J. Balaban 884

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1A. PERSONNEL ACTIONS – NEW HIRES

Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.

P-1B PERSONNEL ACTIONS – EXTRA PAY

Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.

P-1C PERSONNEL ACTIONS – TRANSFERS

Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2019-2020 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Shah, Dipti	Paraprofessional	KMS	12/1/19	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Ashraf, Lisa	School Counselor	KMS	11/26/19-1/3/20	FMLA followed by Unpaid NJFLA/ Child Rearing Leave	FMLA Entitlement not to exceed 12 weeks. NJFLA entitlement not to exceed 12 weeks. Entitlement not concurrent.
Cucciniello, Terry	10 Month Secretary	Wash	11/7/19-1/2/20	Paid Medical Leave
George, Sheren	Paraprofessional	BMS	11/21/19-11/21/20	Intermittent FMLA	FMLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA.
Havyar, Amanda	Elementary Teacher	HC	Extension Return 5/1/20	Unpaid Child Rearing Leave Non FMLA/Non NJFLA	FMLA/NJFLA entitlement time has been exhausted.
Mauriello, Natalie	School Social Worker	SS/Franklin	Extension Return 9/1/20	Unpaid Child Rearing Leave Non FMLA/Non NJFLA	FMLA/NJFLA entitlement time has been exhausted.
Restreo Ayala, Annya	Teacher of Spanish	Franklin	3/25/20-6/5/20	Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA/NJFLA.
Whiteford, Lauren	Teacher of Mathematics	KMS	3/13/20-6/30/20	Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA/NJFLA.

P-5. APPROVE ATTENDANCE MUJC SYMPOSIUM

Approve attendance of the following staff members to the Morris Union Jointure Commission Symposium for Behavioral Disabilities during the 2019-2020 school year: (a) Angel Navarette, (b) Yahari Rosales, (c) Brian Gillespie, (d) Fran Minnoia, € Desmond Stapleton.

P-6. APPROVE AMENDED 2019-2020 ATHLETIC EVENT ASSIGNMENTS

Approve amended 2019-2020 Athletic Event (a) staff assignments, in accordance with the information in the hands of each Board member.

P-7. APPROVE TEACHER – DOCTORATE PROGRAM IN EDUCATIONAL LEADERSHIP

Approve Laura Muller to proceed with her research to qualify for the completion of the College of St. Elizabeth’s Doctorate Program in Educational Leadership, in accordance with the information in the hands of each Board member.

P-8. APPROVE MEMBERSHIP TO NJ EDGE CONSORTIUM

Approve membership to NJ Edge Consortium for Sandra Paul, IT Director, at no cost to the district.

P-9. APPROVE CLINICAL AFFILIATION AGREEMENT – EMERSON COLLEGE

Approve Clinical Affiliation Agreement between Emerson College and the Township of Union Board of Education, in accordance with the information in the hands of each Board member.

L. Policy Committee

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [four (4) students exited for the month of November 2019 (3 from elementary, 1 from secondary) or a total of fourteen (14) students for the 2019-2020 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #281080 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. APPROVE TO REMOVE STUDENT

Approval to remove student #254041 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-4. APPROVE TO REMOVE STUDENT

Approval to remove student #288246 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-5. APPROVE TO REMOVE STUDENT

Approval to remove student #291068 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.