Worksession, Tuesday, December 10, 2019 - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, December 10, 2019 - 7:00pm

Worksession meeting, Tuesday, December 10, 2019 at 7:00 p.m. of the Township of Union Board of Education, Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

 

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – DECEMBER 10, 2019

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

  1. August 20, 2019 – regular meeting
  2. August 20, 2019 – executive session 1
  3. August 20, 2019 – executive session 2
  4. August 22, 2019 – planning meeting
 

G. Communications

REQUEST FOR LEAVE UPDATE – ASHRAF
            Request for leave update – FMLA followed by unpaid child rearing leave under NJFLA from Lisa Ashraf, school counselor-Kawameeh Middle School, November 26, 2019-January 3, 2020.
 
REQUEST FOR LEAVE – CUCCINIELLO
            Request for paid medical leave from Terry Cucciniello, 10-month secretary-Washington Elementary School, November 7, 2019-January 2, 2020.
 
REQUEST FOR INTERMITTENT LEAVE – GEORGE
            Request for paid leave followed by unpaid intermittent FMLA leave from Sheren George, paraprofessional-Burnet Middle School, November 21, 2019-November 21, 2020.
 
REQUEST FOR EXTENSION OF LEAVE – HAVYAR
            Request for extension of unpaid child rearing leave non-FMLA from Amanda Havyar, teacher-Hannah Caldwell Elementary School, new return date May 1, 2020.
 
REQUEST FOR EXTENSION OF LEAVE – MAURIELLO
            Request for extension of unpaid child rearing leave non-FMLA/NJFLA from Natalie Mauriello, school social worker-Special Services Department, new return date September 1, 2020.
 
REQUEST FOR LEAVE – RESTREO AYALA
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Annya Restreo Ayala, Spanish teacher-Franklin Elementary School, March 25, 2020-June 5, 2020.
 
REQUEST FOR LEAVE – WHITFORD
            Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) from Lauren Whitford, math teacher-Kawameeh Middle School, March 13, 2020-June 30, 2020.
 
LETTER OF RESIGNATION – SHAH
            Letter of resignation from Dipti Shah, paraprofessional-Kawameeh Middle School, effective December 1, 2019.
 

H. Superintendent’s Report

  1. Student Liaison Report – December 10, 2019
  2. Football Team Recognition – December 17, 2019
  3. Presentation – Connecticut Farms Elementary School – December 17, 2019
  4. Presentation – Franklin Elementary School – December 17, 2019
  5. Presentation – Hannah Caldwell Elementary School – December 17, 2019
  6. Presentation – Financial Report – Auditors – December 17, 2019
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     REPORT AND AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB
            Report for the period November 20, 2019 to December 10, 2019 and affirm for the period November 13 to November 19, 2019 the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE RESOLUTION AGREEMENT
            Approve resolution agreement between the Township of Union Board of Education and Y.G., in accordance with the non-public information in the hands of each Board member.
 
E-3.     APPROVE STUDENT CLUB – UNION HIGH SCHOOL
            Approve the establishment of the following student club: (a) UHS Science Club – Michael DiPaolo – advisor (no stipend requested), in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE PRESCHOOL EXPANSION AID
            Approve 2020-2021 Preschool Expansion Aid (PEA): One-Year Preschool Program, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE PARENT/PUPIL TRANSPORTATION CONTRACT – 2019-2020
            Approve parent/pupil transportation contract for special education student attending First Children School at the rate of $18.10 per day ($3,801 maximum) for the 2019-2020 school year, in accordance with the non-public information appended to the minutes.
 
E-6.     APPROVE TITLE I DISTRICT – SCHOOL PARENTAL INVOLVEMENT POLICIES.
            Approve the Township of Union Title I District - School Parental Involvement Policies for Burnet Middle School, Union High School, Franklin Elementary School and Hannah Caldwell Elementary School, in accordance with the information in the hands of each Board member.
 
E-7.     APPROVE SETTLEMENT AGREEMENT
            Approve Settlement Agreement for T.S., in accordance with the non-public information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated November 30, 2019 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated November 30, 2019 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of November 30, 2019 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Manuel E. Vieira                                                    ____________
                        Manuel E. Vieira, Board Secretary                                   Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of November 30, 2019 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-6A.   APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2019-2020 STATE CONTRACT VENDORS
            Approve the amended list of the 2019-2020 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2130/Athletics
NJSIAA – estimation of ticket sales for first girls state regions wrestling
$8,000.00 (estimate)
Union High School
2033/Music
Pirylis Distributors – food items for concession during UHS March Band competition
$1,241.00
Union High School
2072/Science
Fundraising.com – order items for fundraiser sale – raising funds for end of year trip
$6,600.00
 
F-10.   APPROVE 2019-2020 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2019-2020 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
 
Clothing-Website Fundraiser
12/19/19-1/31/2020
UHS/Wrestling Team – to raise funds for wrestling team
Free-Throw Fundraiser
1/25-2/12/2020
UHS/Girls Basketball – to raise funds for team dinner, possible trip
Snack/Drinks Fundraiser
12/25/19-6/30/2020
UHS/Boys Soccer – to raise funds for soccer team
 
Read-A-Thon
Valentines Telegrams
Dress as Dr. Seuss Character
Buds to Blooms
1.5k Fun Run
January 2020
February 2020
March 2020
April 2020
May 2020
Washington/4th Grade Student Council – to raise funds for Make-A-Wish of New Jersey
Dress Down Day
January 17, 2020
UHS/HOSA – to raise funds for March of Dimes
Selling Pins
November 2019
UHS/Community Service – to raise funds for local family
Ambassador Dinner & Dance
May 15, 2020
UHS/Peer Ambassadors – to raise funds for future enhancement of services to community
Food Drive
November 2019
UHS/Community Service – to collect food for Hillside Community Food Bank
Holiday Ornament Sale
11/26-12/19/2019
UHS/National Art Honor Society – to raise funds for NAHS scholarship fund and art supplies
Pizza Sale
December 11, 2019
UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Bake Sale
January 8, 2020
UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Freshman Spring Dance
March 27, 2020
UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Freshman Field Day
May 29, 2020
UHS/Freshman Class – to raise funds for Class of 2023 senior activities and project graduation
Candy/Candy Cane Sales
12/16-20/2019
UHS/Peer Ambassadors – to raise funds for future enhancement of services to community
Wristband Sale
1/13-17/2020
UHS/Peer Ambassadors – to raise funds for future enhancement of services to community
Miracle Dance-a-Thon
March 20, 2020
UHS/Peer Ambassadors – to raise funds for future enhancement of services to community charity: Mountainside Children’s Hospital
Bake Sale
January 6, 2020
UHS/Seekers Club – to raise funds for future group trips and donations for charity
Wristband Sale
1/13-17/2020
UHS/Seekers Club – to raise funds for future group trips and donations for charity
Seekers Movie Night
March 13, 2020
UHS/Seekers Club – to raise funds for future group trips and donations for charity
Talent Show
April 30, 2020
UHS/Seekers Club – to raise funds for future group trips and donations for charity
Lollipop & Pretzel Sale
December 2019-June 2020
UHS/Hiking Club – to raise funds for end of year trip
Concessions
January-April 2020
UHSPAC/to raise funds for fall and spring productions – sell food and drinks
Production Program Ad Sale (Spring)
January-April 2020
UHSPAC – to raise funds for production costs
Apparel and Accessory Sale (UHSPAC logo)
January-April 2020
UHSPAC – to raise funds for Spring production costs
Pet Supply Drive
12/18/19-1/30/2020
UHS/Optimist Club – to raise supplies needed for local animal shelters/clinics in Town
% of Sales – Blaze Pizza
March 20, 2020
and April 9, 2020
UHS/Club TESSLO – to raise funds for club to support student learning and peer experiences
Bake Sales
12/19/19-6/5/2020
KMS/Middle School G&T – to raise funds to offset costs of Boston/Philly trips
Coffee and Canvas #1
1/2-27/2020
UHS/National Art Honor Society – raise funds for NAHS scholarship fund and art supplies
Valentine’s Day Flower Sale
1/27-2/14/2020
UHS/National Art Honor Society – to raise funds for scholarship fund and Relay for Life team donation
Teacher Mural Raffle
2/3-4/30/2020
UHS/National Art Honor Society – to raise funds for scholarship fund, Relay for Life and art supplies
Coffee and Canvas #2
3/2-4/30/2020
UHS/National Art Honor Society – to raise funds for senior scholarship fund and art supplies
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Jersey Mikes
Hannon Floors of Union
Christ Divine Healing and Deliverance Ministry
Athletic Special Project Campaign
$200.00
$200.00
$500.00
Chief Gary Steitz
Ray Catena of Union, LLC
UHS-JROTC
$500.00
$250.00
 
F-13.   APPROVE BUDGET CALENDAR
            Approve a budget calendar, in accordance with the information in the hands of each Board member.
 
F-14.   APPROVE TO AMEND THE MAXIMUM DOLLAR LIMIT – PROFESSIONAL SERVICES
            Approve amending the maximum dollar limit for professional services (from 2,484,000 to $2,634,000), in accordance with the information in the hands of each Board member.
 
F-15.   APPROVE JERSEY BEHAVIORAL CARE – MENTAL HEALTH SCREENINGS
            Approve Jersey Behavioral Care LLC to provide Mental Health Screenings at the rate of $120.00 per evaluation (not to exceed $2,500.00) for the period September 16 to November 18, 2019, in accordance with the information in the hands of each Board member (Acct. #11-000-219-320-01-19).
 
F-16.   ACCEPT COMPREHENSIVE ANNUAL FINANCIAL REPORT AND MANAGEMENT REPORT
            Accept the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report, in accordance with the information in the hands of each Board member (auditors will present report to the public at the regular meeting on December 17, 2019).
 
F-17.   ACCEPT CORRECTIVE ACTION PLAN (CAP)
            Accept the Corrective Action Plan for Single Audit Fiscal Year ending June 30, 2019.
 
F-18.   For informational purposes only – vote not required.  List of legal services for the 2019-2020 fiscal year, in accordance with the information in the hands of each Board member.
 
 F-19.   APPROVE UNITED THERAPY SOLUTIONS – BILINGUAL SPEECH EVALUATIONS
            Approve United Therapy Solutions, Inc. for bilingual speech evaluations at the rate of $500.00 per evaluation, for the 2019-2020 school year, not to exceed $1,500.00 (Account #11-000-219-320-01-19).

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2019-2020 school year, in accordance with the information in the hands of each Board member.
 
O-2.     REPORT ON OFFICIAL REPORT OF ANNUAL SCHOOL ELECTION
            Report on the Official Report of the annual school election held on November 5, 2019 as follows:
 
            Three-year term:         Guy A. Francis                       3187
                                                Nancy Minneci                       3177
                                                Mary Lynn Williams              2657
                                                Jeffrey Monge                                    2645
                                                Nellis Regis-Darby                 2531
                                                Nadege Ricketts                     2390
                                                Chastity Santana                     1120
                                                Alexander J. Balaban               884
 
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1A.   PERSONNEL ACTIONS – NEW HIRES
            Personnel Actions-New Hires be approved in accordance with the information in the hands of each Board member.
 
P-1B    PERSONNEL ACTIONS – EXTRA PAY
            Personnel Actions-Extra Pay be approved in accordance with the information in the hands of each Board member.
 
P-1C    PERSONNEL ACTIONS – TRANSFERS
            Personnel Actions- Transfers be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2019-2020 school year in accordance with the information in the hands of each Board.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location
Eff.
Date
Reason
Notes/
Corrections
Shah, Dipti
Paraprofessional
KMS
12/1/19
Resignation
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Ashraf, Lisa
School Counselor
KMS
11/26/19-1/3/20
FMLA followed by Unpaid NJFLA/ Child Rearing Leave
FMLA Entitlement not to exceed 12 weeks.
NJFLA entitlement not to exceed 12 weeks.  Entitlement not concurrent.
Cucciniello, Terry
10 Month Secretary
Wash
11/7/19-1/2/20
Paid Medical Leave
 
George, Sheren
Paraprofessional
BMS
11/21/19-11/21/20
Intermittent FMLA
FMLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA.
Havyar, Amanda
Elementary Teacher
HC
Extension
Return 5/1/20
Unpaid Child Rearing Leave Non FMLA/Non NJFLA
FMLA/NJFLA entitlement time has been exhausted.
Mauriello, Natalie
School Social Worker
SS/Franklin
Extension
Return 9/1/20
Unpaid Child Rearing Leave Non FMLA/Non NJFLA
FMLA/NJFLA entitlement time has been exhausted.
Restreo Ayala, Annya
Teacher of Spanish
Franklin
3/25/20-6/5/20
Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA (Concurrently)
FMLA/NJFLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA/NJFLA.
Whiteford, Lauren
Teacher of Mathematics
KMS
3/13/20-6/30/20
Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA (Concurrently)
FMLA/NJFLA entitlement not to exceed 12 weeks. If applicable: Time after this entitlement does not fall under FMLA/NJFLA.
 
 
P-5.     APPROVE ATTENDANCE MUJC SYMPOSIUM
            Approve attendance of the following staff members to the Morris Union Jointure Commission Symposium for Behavioral Disabilities during the 2019-2020 school year:  (a) Angel Navarette, (b) Yahari Rosales, (c) Brian Gillespie, (d) Fran Minnoia, € Desmond Stapleton.
 
P-6.     APPROVE AMENDED 2019-2020 ATHLETIC EVENT ASSIGNMENTS
            Approve amended 2019-2020 Athletic Event (a) staff assignments, in accordance with the information in the hands of each Board member.
 
P-7.     APPROVE TEACHER – DOCTORATE PROGRAM IN EDUCATIONAL LEADERSHIP
            Approve Laura Muller to proceed with her research to qualify for the completion of the College of St. Elizabeth’s Doctorate Program in Educational Leadership, in accordance with the information in the hands of each Board member.
 
P-8.     APPROVE MEMBERSHIP TO NJ EDGE CONSORTIUM
            Approve membership to NJ Edge Consortium for Sandra Paul, IT Director, at no cost to the district.
 
P-9.     APPROVE CLINICAL AFFILIATION AGREEMENT – EMERSON COLLEGE
            Approve Clinical Affiliation Agreement between Emerson College and the Township of Union Board of Education, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

 
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [four (4) students exited for the month of November 2019 (3 from elementary, 1 from secondary) or a total of fourteen (14) students for the 2019-2020 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #281080 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #254041 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     APPROVE TO REMOVE STUDENT
            Approval to remove student #288246 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-5.     APPROVE TO REMOVE STUDENT
            Approval to remove student #291068 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Executive Session

T. Adjournment

 
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