Worksession, Tuesday, April 9, 2019 at 7:00 p.m. Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, April 9, 2019 - 7:00pm

Township of Union Board of Education, worksession meeting, Tuesday, April 9, 2019 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

 

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – APRIL 9, 2019

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

            1.         January 3, 2019 – reorganization meeting
            2.         January 8, 2019 – worksession
            3.         January 15, 2019 – regular meeting
            4.         January 15, 2019 – executive session
 

G. Communications

REQUEST FROM TOWNSHIP OF UNION
            Letter request from Township of Union to use Jefferson School to host a special assembly in support of Autism Awareness on May 8, 2019..
 
REQUEST FROM DEPARTMENT OF ARMY – JROTC
            Letter request from Colonel Alvardo requesting the JROTC Battalion to host the 2019 North Jersey Raider Challenge on Saturday, May 4, 2019 and to use Union High School facilities.
 
REQUEST TO USE BATTLE HILL SCHOOL – PASTA NIGHT FUNDRAISER
            Request for use of Battle Hill School for Pasta Night Fundraiser on May 3, 2019 from 3:00 p.m. to 9:30 p.m. to raise money for the Jason Lopes Fund and the Chrystal Scretchen Fund.
 
REQUEST FOR EXTENSION OF LEAVE – BARCA
            Request for extension of unpaid child rearing leave from Jamie Barca, special education teacher consultant-Franklin Elementary School, new return date – September 1, 2020.
 
REQUEST FOR LEAVE – CYBURT
            Request for FMLA/NJFLA from Agata Kania Cyburt, German teacher-Union High School, March 14, 2019 - March 15, 2019.
 
REQUEST FOR LEAVE – MARTONE
            Request for paid medical leave followed by unpaid FMLA from Andrew Martone, special education teacher-Burnet Middle School, April 1, 2019 – June 30, 2019.
 
REQUEST FOR LEAVE – GUTIERREZ
            Request for paid medical leave followed by unpaid FMLA from Juan Jose Gutierrez, custodian-Jefferson School, March 6, 2019 – June 21, 2019.
 
 
REQUEST FOR LEAVE – NEWELL
            Request for paid medical leave (non-FMLA) from Michelle Newell, school psychologist-Union High School, March 14, 2019 – April 22, 2019.
 
LETTER OF RESIGNATION – DAVIS
            Letter of resignation from Ticiana Davis, part-time bus aide-Transportation Department, effective March 8, 2019.
 
LETTER OF RESIGNATION – GANGEMI
            Letter of resignation from Nicole Gangemi, teacher-Hannah Caldwell Elementary School, effective July 1, 2019.
 
LETTER OF RETIREMENT – SHERIDAN
            Letter of resignation, for the purpose of retirement, from Bernadette Sheridan, part-time bus driver-Transportation Department, effective June 30, 2019.
 
LETTER OF RETIREMENT – BROOKS
            Letter of resignation, for the purpose of retirement, from Joseph B. Brooks, custodian-Union High School, effective September 1, 2019.
 

H. Superintendent’s Report

            1.         Effective School Solutions (ESS) Presentation - April 9, 2019
            2.         Presentation by Connecticut Farms – A Song to the School Community
            3.         Presentation by Hannah Caldwell Elementary School
            4.         Recognition of Students – A Celebration of Poets
            5.         Recognition of Hannah Caldwell – Poetic Achievement Award
            6.         Recognition of Students/Staff – Parent Google Night at Jefferson
            7.         Recognition of Teachers/Staff – districtwide
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB
            Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the month of March, 2019, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE RESOLUTION AGREEMENT FOR COORDINATED TRANSPORTATION SERVICES – UCESC
            Approve resolution agreement for coordinated transportation services for the 2019-2020 school year for special education transportation between the Township of Union Board of Education and the Union County Educational Services Commission, in accordance with the information in the hands of each Board member.
 
 
 
E-3.     APPROVE FILM – UNION HIGH SCHOOL
            Approve film “The Giver” for Union High School – Grade 12 English Lab, in accordance with the information in the hands of each Board member.
 
E-4.     APPROVE APPLICATION FOR DISTRICT IPADS
            Approve Social Story Creator and Library application for installation and use on District IPADs by students and staff.  The cost for installations will not exceed $350 for the school year.  The cost for installation per IPAD is $29.99, in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE NJSIAA MEMBERSHIP
            Approve the membership and dues for the New Jersey State Interscholastic Athletic Association for Union High School Athletic Department for the 2019-2020 school year, in accordance with the information in the hands of each board member.
 
E-6.     APPROVE SUMMER BRIDGE PROGRAM
            Approve Summer Bridge Program for students currently enrolled in District entering into grades 1-5 from July 8, 2019 to July 25, 2019 (Monday-Thursday) 8:30 a.m. – 12: 30 p.m. at Hannah Caldwell Elementary School.
 
E-7.     APPROVE PROFESSIONAL DEVELOPMENT PROGRAM AGREEMENT – STRAUSS ESMAY ASSOCIATES
            Approve professional development program agreement for a three-hour Harassment, Intimidation and Bullying Program to District staff by Strauss Esmay Associates on May 14, 2019 from 8:30 a.m. to 11:30 a.m., in accordance with the information in the hands of each Board member.
 

J. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated March 31, 2019 be accepted.
 
F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated March 31, 2019 be accepted.
 
F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of March 31, 2019 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of March 31, 2019 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.
 
F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS
            Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
 
Connecticut Farms Elementary School
Grade 4
Liberty Science Center – 4th grade field trip
$1,532.25
Kawameeh Middle School
41/Drama
Marianne Deczypski – supplies for concession sales for Aladdin Jr.
$2,000.00 (not to exceed)
Burnet Middle School
Drama
Audio Incorporated – sound system for The Wiz Jr.
$4,221.49
Union High School
2018/Senior Awards
Policeman’s Benevolent Association – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Khalid Shahid Memorial Scholarship – Student TBD
$2,000.00
Union High School
2018/Senior Awards
Khalid Shaid Memorial Scholarship – Student TBD
$2,000.00
Union High School
2018/Senior Awards
Douglas M. Krueger Memorial Scholarship – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Douglas M. Krueger Memorial Scholarship – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Wayne Russo Memorial Scholarship – Student TBD
$2,500.00
Union High School
2018/Senior Awards
Connect One Bank
$1,000.00
Union High School
2018/Senior Awards
The Connecticut Farms Church Heritage Scholarship – Student TBD
$1,000.00
Union High School
2018/Senior Awards
The Vogel Memorial Prize for the Excellence in French – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Jason Lopes Memorial Award – Battle Hill PTA – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Crystal Scretchen Memorial Award – Battle Hill PTA – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Battle Hill Alumni Scholarship – Student TBD
$1,000.00
Union High School
2018/Senior Awards
UHS Class of 1968 – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Union EMS Unit of Union – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Chamber of Commerce – Student TBD
$2,000.00
Union High School
2018/Senior Awards
Chamber of Commerce – Student TBD
$2,000.00
Union High School
2045/Music
Proforma – t-shirts for Disney Trip (band/choir)
$1,472.50
Union High School
2030/NAHS
Senior Awards – transfer for senior scholarship/award ceremony
$1,000.00
Union High School
2051/JROTC
Pantagis Renaissance – military ball and awards banquet decorations, music etc.
$1,000.00
Union High School
2001/Music
Home Depot – building supplies for Chicago
$1,219.21
Union High School
2029/Cheerleading
Varsity Spirit, LLC – cheer team registration for summer camp at Rowan University
$8,000.00 (not to exceed)
Union High School
2045/Music
Gertrude Hawk – fundraiser (Disney Trip/band-choir)
$6,487.37
Union High School
2001/Music
4 Wall Entertainment – lighting equipment rental for Chicago
$8,716.00
Union High School
2214/Senior Class
NJ Fun Services – balance for project graduation
$40,000.00 (not to exceed)
 
 
 
F-10.   APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Philly Pretzel Sale
April 26, 2019
Connecticut Farms/Safety Patrol and Student Council – raise funds for end of year field trip; 4th grade gift at moving p ceremony
Spring Fling
May 17, 2019
KMS/Student Council – to raise funds for end of year activity for all grades; 8th grade trip to Forest Lodge
Yankee Candle Sale
May 1-June 15, 2019
KMs/Student Council – to raise funds for 8th grade trip to Forest Lodge
Snack/Bake Sale
May 17, 2019
UHS/Cheerleading – to raise funds for team registration for summer camp
Dress Down Day Fundraiser
June 7, 2019
UHS/Cheerleading – to raise funds for team registration for summer camp
Carwash Fundraiser
June 1, 2019
UHS/Cheerleading – to raise funds for team registration for summer camp
Field Day
May 31, 2019
UHS/Dance/Step Team & Freshman Class – to raise funds for class of 2022
Color Craze (Dance)
May 1, 2019
UHS/NAHS & GSA – to raise funds for the NAHS and GSA
Donut Bake Sale
May 28, 2019
UHS/NJ Science League – to raise funds to help cover cost of tests for club members
Cultural Food/Bake Sale
April 23-May 21, 2019
UHS/ISO – to raise funds for end of year field trip and school show
Multicultural Show
May 31, 2019 or June 14, 2019
UHS/ISO – to raise funds for participating clubs and senior class
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Union Township Education Association
Burnet Middle School – yearbook
$175.00
Burnet Parents – Music in the Parks Fundraiser
Burnet Middle School
$1,326.00
Bottling Group LLC-FSV
Union High School
$250.20
 
 
F-13.   APPROVE RENEWAL PETTY CASH FUND FOR THE 2019-2020 SCHOOL YEAR
            Approve the renewal of the Board Secretary petty cash fund for the 2019-2020 school year: Fund: Board Secretary, Amount: $500; Responsible Individual: Board Secretary.
 
F-14.   APPROVE DISTRIBUTION OF FUNDS – UHS SENIOR SCHOLARSHIP AWARDS
            Approve distribution of funds from the following Union High School Senior Scholarship Awards:  (a) $100 – Dora D. Feins Achievement Awards Fund, (b) $90 – Dora D. Feins Achievement Awards Fund (cost of two plaques), (c) $100 – Myrtle V. Hassey Awards Fund (two awards - $50 each), (d) $1,500 – Bob O’Dell Scholarship Fund, (e) $1,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), (f) $1,000 - Anna Zofay Slobodianyk Memorial Fund (two awards - $500 each).
 
F-15.   APPROVE REVISED TRAVEL EXPENDITURE MAXIMUM
            Approve revised Travel Expenditure Maximum ($85,000), in accordance with the information in the hands of each Board member.
 
F-16.   Agenda item tabled to May 14, 2019 worksession (Effective School Solutions, LLC (ESS) .
 
F-17.   APPROVE INCREASE TO PURCHASE ORDER – FIRST CHILDREN, LLC
            Approve an increase to P.O. #19-01115 with First Children, LLC to provide behavior supports/assessments to District students and staff for the 2018-2019 school year from $205,000 to not to exceed $380,000.
 
F-18.   APPROVE INCREASE TO PURCHASE ORDER – ASSISTIVE TEK
            Approve an increase to P.O. #19-01144 with Assistive Tek to provide assistive technology services for the 2018-2019 school year from $3,700 to $5,900 due to an increased District need per evaluation/IEP determinations.
 
F-19.   APPROVE INCREASE OF PETTY CASH ACCOUNT – UNION HIGH SCHOOL
            Approve an increase to the Petty Cash Account for costs associated with students’ IEP driven Community Based Instruction (CBI) for the 2018-2019 school year from $2,400 to $3,900 due to increased need for Union High School.
 
F-20.   For informational purposes only – vote not required.  List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
F-21.   APPROVE AGREEMENT WITH PARENT FOR REIMBURSEMENT
           Approve agreement with parent for reimbursement of student's neurological evaluation, in accordance with the non-public information in the hands of each Board member.
 
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2018-2019 school year, in accordance with the information in the hands of each Board member.
 
 
O-2.     APPROVE TERMINATION OF SERVICES – SCIARRILLO LAW FIRM
            Approve termination of legal services with the law firm of Sciarrillo Cornell Merlino McKeever & Osborne, LLC effective April 9, 2019     .
 
DISCUSSION ITEMS:
            1.         REQUEST FROM TOWNSHIP OF UNION - Letter request from Township of Union to use Jefferson School to host a special assembly in support of Autism Awareness on May 8, 2019.
 
            2.         REQUEST FROM DEPARTMENT OF ARMY – JROTC - Letter request from Colonel Alvardo requesting the JROTC Battalion to host the 2019 North Jersey Raider Challenge on Saturday, May 4, 2019 and to use Union High School facilities.
 
            3.         REQUEST TO USE BATTLE HILL SCHOOL – PASTA NIGHT FUNDRAISER – Letter request for use of Battle Hill School for Pasta Night Fundraiser on May 3, 2019 from 3:00 p.m. to 9:30 p.m. to raise money for the Jason Lopes Fund and the Chrystal Scretchen Fund.
 
O-3.     APPROVE REQUEST FROM TOWNSHIP OF UNION
            Approve request from Township of Union to use Jefferson School to host a special assembly in support of Autism Awareness on May 8, 2019, in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE REQUEST FROM DEPARTMENT OF ARMY – JROTC
            Approve request from Colonel Alvardo requesting the JROTC Battalion to host the 2019 North Jersey Raider Challenge on Saturday, May 4, 2019 and to use Union High School facilities, in accordance with the information in the hands of each Board member.
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.
 
P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2018-2019 school year in accordance with the information in the hands of each Board.

P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Name
 
Position
Location             
Eff.
Date
Reason
Notes/
Corrections
Davis, Ticiana
Part Time Bus Aide
Transportation
3/8/2019
Resignation
 
Gangemi, Nicole
Elementary Teacher
HC
7/1/2019
Resignation
 
Sheridan, Bernadette
Part Time Bus Driver
Transportation
6/30/2019
Retirement
 
Brooks, Joseph
Custodian
UHS
9/1/2019
Retirement
 
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Barca, Jamie
Special Education Teacher Consultant (LDTC)
Frank
Extension
Return 9/1/2020
Unpaid Child Rearing Leave
FMLA/NJFLA
entitlement time has been exhausted.
Kania-Cyburt, Agata
Teacher of German
UHS
3/14/2019-3/15/2019
FMLA/NJFLA (Concurrently)
Only two days requested at this time.
Martone, Andrew
Special Education Teacher
BMS
4/1/2019-6/30/2019
Paid Medical Leave and Unpaid FMLA
FMLA entitlement  not to exceed 12 unpaid weeks.
Gutierrez, Juan Jose
Custodian-PM
Jeff
3/6/2019-6/21/2019
Paid Medical Leave and Unpaid FMLA
FMLA entitlement  not to exceed 12 unpaid weeks.
Newell, Michelle
School Psychologist
UHS
3/14/2019-4/22/2019
Paid Medical Leave Non FMLA
NON FMLA
 
P-5.     APPROVE STIPENDS FOR EMPLOYEE
            Approve partial play director stipend-$1,430 and partial school play stipend-$1,430 for Employee #12802, effective December 21, 2018 to April 24, 2019.
 
P-6.     APPROVE STUDENT TEACHERS AND INTERNSHIPS
            Approve student teachers and internships for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
P-7.     APPROVE AFFIRMATIVE ACTION OFFICERS
            Approve Affirmative Action Officers as follows: Appointment of Gerry Benaquista as Affirmative Action Officer, Akua Boakye as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices for the 2019-2020 school year at no cost to the District.
 

M. Policy Committee

 

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:
 
R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [one (1) student exited from March 1st through March 29, 2019 (1 from elementary) or a total of twenty-eight (28) students for the 2018-2019 school year] who are not domiciled in this school district and two (2) students who will be allowed to complete the 2018-2019 school year, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #260547 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

O. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolution for the Board’s consideration:
 
T-1.     APPROVE DISPOSAL OF SURPLUS PROPERTY WITH GOVDEALS
            Approve authorizing sale of surplus property through GovDeals pursuant to State Contract A-83453/T2581, in accordance with the information in the hands of each Board member.
 

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

Q. Unfinished Business

R. New Business

S. Comments from the Public

T. Executive Session

U. Adjournment

Groups audience: