Worksession, Tuesday, November 13, 2018 at 7 p.m. of the Township of Union Board of Education, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, November 13, 2018 - 07:00 pm

Township of Union Board of Education, worksession meeting, Tuesday, November 13, 2018 at 7:00 p.m. at the Administration Office, 2369 Morris Avenue, Union, New Jersey 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – November 13, 2018

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

1. July 17, 2018 – regular meeting

2. July 17, 2018 – executive session

G. Communications

LETTER OF RESIGNATION – TORR

Letter of resignation from Jessica Torr, paraprofessional-Kawameeh Middle School, effective November 16, 2018.

LETTER OF RESIGNATION – VEGLIA

Letter of resignation from Christine Veglia, teacher-Jefferson School, effective October 22, 2018.

LETTER OF RESIGNATION – BORGES

Letter of resignation from Ruben L. Borges, Jr., paraprofessional-Franklin Elementary School, effective December 1, 2018.

LETTER OF RESIGNATION – ZEBALLOS

Letter of resignation from Jennifer Zeballos, cafeteria aide-Washington Elementary School, effective November 9, 2018.

LETTER OF RESIGNATION – COVINO-HUNTER

Letter of resignation from Lauren Covino-Hunter, paraprofessional-Battle Hill Elementary School, effective October 31, 2018.

REQUEST FOR INTERMITTENT LEAVE – TOBIN

Request for intermittent FMLA/NJFLA (concurrent) from Susan Tobin, teacher-Washington Elementary School, effective October 22, 2018 to April 22, 2019.

REQUEST FOR LEAVE – GUNDERSEN

Request for paid medical leave (non FMLA) from Jamie Gundersen, teacher-Connecticut Farms Elementary School, effective November 15, 2018 to December 12, 2018.

REQUEST FOR LEAVE – VINCENT

Request for paid medical leave followed by unpaid FMLA/NJFLA (concurrent) from Jaclyn Vincent, teacher-Connecticut Farms Elementary School, effective October 19, 2018 to March 4, 2019.

REQUEST FOR EXTENSION OF LEAVE – POLIZZI

Request for extension of child rearing leave from Abby Polizzi, teacher-Battle Hill Elementary School, new return date of February 1, 2019.

REQUEST FOR EXTENSION OF LEAVE – PLACCA

Request for extension of child rearing leave from Nicole Placca, Spanish teacher-Union High School, new return date of May 13, 2019.

H. Superintendent’s Report

1. Presentation by Dina Jordan - ACE Mentor Program Architect and Engineering – 11/20

2. Presentation by Patricia Bridges re: Global Travel 2020 – 11/20/18

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB

Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 2018, in accordance with the information in the hands of each Board member.

E-2. APPROVE DANIELSON FRAMEWORK

Approve the Danielson Framework for Teaching Evaluation Instrument for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

E-3. APPROVE STUDENT CLUBS – CONNECTICUT FARMS

Approve the establishment of following student clubs/groups: (a) CF Reading Club – Christina Lam and Carrie Santangelo, Advisors, (b) Safety Patrol – Cynthia Carhart and Marcel Royal, Advisors and (c) Student Council – Olga Korzen and Jennifer Parkhurst, Advisors, at no cost to the District.

E-4. APPROVE CURRICULUM GUIDE – 2018-2019

Approve the following Curriculum Guide, in accordance with the information in the hands of each Board member: (a) UHS Computer Science Essentials.

E-5. APPROVE DISTRICT PERFORMANCE REVIEW - 2018-2019

Approve NJ Single Accountability Continuum (NJQSAC) District Performance Review for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

E-6. APPROVE TRANSPORTATION OF STUDENT

Approve transportation of student by District representative to NJSIAA Student Advisory Council on November 15, 2018 at the Woodbridge Community Center, in accordance with the information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the Treasurer’s Report dated October 31, 2018 be accepted.

F-2. SECRETARY’S REPORT

That the Secretary’s Report dated October 31, 2018 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of October 31, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Gregory E. Brennan ____________
Gregory E. Brennan, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of October 31, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS

Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	2214/Senior Class	Carr and Associates Marketing/food truck festival organizer	$2,000.00
Union High School	2033/Music	Piryls Distributors/food purchase for sale at concessions at marching band competition	$1,601.45

F-10. APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Go Fund	December 1, 2018 to January 15, 2019	UHS/Winter Track – to raise funds for nationals and the needs for winter track
Dressdown/Spirit Wear Fundraiser	November 15, 2018-March 1, 2019	BMS/Drama Club – to raise funds for Theatre Department
Family Winter Festival and Vendor Fair	November 16-December 7, 2018	BMS/Builder’s Club, Student Council, NJHS – to raise funds for schoolwide events
Program Ad Sales	December 1, 2018 to March 1, 2019	Kawameeh/Drama Club – to raise funds for the production of Aladdin Jr.
T-shirt Sale	December 1, 2018 to May 31, 2019	Kawameeh/Music – to raise funds to provide music department shirts for students and fund for a potential field trip
Shoebox Recycling	November 21, 2018-June 20, 2019	Kawameeh/Student Renaissance – to raise funds for students and help people in need
Candy/Soda Sale	November 21, 2018 to March 1, 2019	Kawameeh/ski/snowboard club – to raise funds for school ski/snowboard trips throughout the winter
Candy Cane Grams	December 1-21, 2018	Kawameeh/student council – to raise funds for 8^th grade trip
Philly Pretzels	November 21, 2018 to June 2019	Kawameeh/student counsel – to raise funds for 8^th grade trip
Pictures with Santa	December 18, 2018	Kawameeh/student council – raise funds for 8^th grade trip
Shoprite Bagging Fundraiser	December 1-31, 2018	UHS/National Spanish Honor Society – to raise funds for the Spanish Honor Society’s scholarships and event fundraising
Bake Sales	December 14, 2018 to April 12, 2019	UHS/Student Council – to raise funds for the student council upcoming events
Student vs. Faculty Football Game t-shirt sale	November 21, 2018 to April 1, 2019	UHS/Student Council – to raise funds for the student counsel upcoming events
Holiday Grams Fundraiser	November 30-December 21, 2018	UHS/Student Council – to raise funds for the student council upcoming events
Powderpuff Football Game Fundraiser	April 12-May 31, 2019	UHS/Student Council – to raise funds for the student council upcoming events
March Madness Fundraiser	February 15-March 29, 2019	UHS/Student Council – to raise funds for the student council upcoming events
Valentine’s Day Grams Fundraiser	January 14-February 14, 2019	UHS/Student Council – to raise funds for the student council upcoming events
Snack Sale	January 8, 15 and 29, 2019	UHS/Chess Club – to raise money for the in-school chess tournament trophies and prices
Coca-Cola Vending Machine Sales	November 20, 2018 to June 30, 2019	UHS/Senior Class – to raise funds for the Class of 2019
Bake Sales/Raffle/Holiday Showcases/T-Shirt Sales and Spring Fling	November 26, 2018 to May 31, 2019	UHS/Creative Content Club – to raise funds for the creative content club
Teacher Dressdown Day Fundraiser	December 7, 2018	UHS/Disability Awareness & Empowerment Club – to raise funds for the disability awareness and empowerment club
Pretzel Sale	November 16, 2018	UHS/German National Honor Society – to raise funds for the German honor society’s German Art gallery field trip in New York
Food Drive	October 25 to November 21, 2018	UHS/HOSA (Healthcare Occupation Students of America) – food drive for Township Food Pantry
T-shirt Sale	March 1 to April 1, 2019	UHS/French Honor Society – to raise funds for the French honor society’s senior cords, club holiday parties and scholarships
Gertrude Hawk Chocolate Sale	January 5-February 5, 2019	UHS/French Honor Society – to raise funds for the French honor society’s senior cords, club holiday parties and scholarships
Snack Sale	November 21, 2018 to May 31, 2019	UHS/UHSPAC/Swing Choir/Advance Musical Theatre – to raise funds for the UHSPAC production and activities costs
Holiday Ornament Sale	November 26-December 20, 2018	UHS/National Art Honor Society – to raise funds for the senior national art honor society scholarships and NAHS fund

F-12. ACCEPT DONATIONS

Accept the following donations, in accordance with the information in the hands of each Board member:

From	For Use By	$/Item
New York Jets Foundation, Inc	Union High School – Football	$2,000.00
Anne and Charles Koenig	Union High School – Football	$350.00
NJ State Council Knights of Columbus	Center for Educational Opportunities – John Olivio	$1,000.00
Atlantic Health System	Union High School-Athletic Department	Automated External Defibrillator and case; smart pad cartridge; fast response kit; AED cabinet, 2-way wall sign ($1,126.50)
NFHA Foundation	Union High School – Athletic Department	Automated External Defibrillator

F-13. APPROVE AMENDMENT TO FY19 ESEA GRANT

Approve an amendment to the FY19 ESEA Grant to be submitted due to the FY18 ESEA Carry-Over Funds needed to be budgeted. The following amounts are the FY18 Carry-Over Funds for each title: Title I-A: $143,837; Title IIA: $176,573; Title III: $3,939; Title III Immigrant: $1,794; Title IV: $10,337 – Total: $336,480.

F-14. APPROVE TUITION CONTRACT - ELIZABETH PUBLIC SCHOOLS

Approve Tuition Contract for the 2017-2018 school year with Elizabeth Public Schools for A.B., in accordance with the non-public information in the hands of each Board member.

F-15. APPROVE TUITION CONTRACT - ELIZABETH PUBLIC SCHOOLS

Approve Tuition Contract for the 2017-2018 school year with Elizabeth Public Schools for K.B., in accordance with the non-public information in the hands of each Board member.

F-16. APPROVE TUITION CONTRACT – POINT PLEASANT BOARD OF EDUCATION

Approve Tuition Contract for the 2018-2019 school year with Point Pleasant Board of Education for C.V., in accordance with the non-public information in the hands of each Board member.

F-17. APPROVE TUITION CONTRACT – POINT PLEASANT BOARD OF EDUCATION

Approve Tuition Contract for the 2018-2019 school year with Point Pleasant Board of Education for D.C., in accordance with the non-public information in the hands of each Board member.

F-18. APPROVE NONPUBLIC SCHOOL TECHNOLOGY INITIATIVE PROGRAM AGREEMENTS – UCESC

Approve the Union County Educational Services Commission 2018-2019 Nonpublic School Technology Initiative Program Agreements for the following participating schools located within the District: (a) Holy Spirit School and (b) St. Michael School, in accordance with the information in the hands of each Board member.

F-19. For informational purposes only – vote not required. List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE SECURITY DRILL/BUS EVACUATION REPORTS

Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

O-2. APPROVE REVISED CONTRACT WITH ARAMARK

Approve revised contract with Aramark and lunch prices for the school year 2018-2019: The Board of Education finds that ARAMARK services are being performed in an effective and efficient manner. The price increase does not exceed the Index Rate and the other terms and conditions of the contract shall remain substantially the same. This information is in accordance with the information in the hands of each Board member: (1) one hundred seventy-five (175) service days for all schools and staff; (2) current enrollment is 7,331 students for the 2018-2019 school year; (3) there is no change in state or federal reimbursements; (4) continued availability of government food commodities at the same quantity, quality and variety as for 2018-2019; (5) there is a $0.10 price increase for paid breakfasts and $0.10 for paid lunches at all grade levels. This increase is in line with the guidance issued by the Department of Education; (6) increases in food costs average 3% due to current market trends, increase in dairy products and decreased availability of government commodities rebate and processing programs; (7) increase of 3% (average) in payroll costs to keep in step with the competitive labor market and the local prevailing wage scales in the food service industry; (8) increase in ARAMARK’s administrative ($0.1443) and management ($0.0552) fees due to CPI being 3.0%; (9) to recommend to the Board of Education of the Township of Union School District to reappoint ARAMARK for the food service management for the 2018-2019 school year as permitted by law; (10) an unlimited guaranteed return of $252,638 as per section 16F, in accordance with the information in the hands of each Board member.

O-3. APPROVE DISPOSAL OF TEXTBOOKS

Approve disposal of textbooks (all textbooks under 10 years old will be listed on the textbook sharing website), in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. PERSONNEL ACTIONS

Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. APPROVE SUBSTITUTE LISTS

Approve Substitute Lists for the 2018-2019 school year in accordance with the information in the hands of each Board.

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Torr, Jessica	Paraprofessional	KMS	11/16/18	Resignation
Veglia, Christine	Elementary Teacher	Jeff	10/22/18	Resignation
Borges, Ruben	Paraprofessional	Franklin	12/1/18	Resignation
Zeballos, Jennifer	Café Aide	Wash	11/9/18	Resignation
Covino Hunter, Lauren	Paraprofessional	BH	10/31/18	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Tobin, Susan	Elementary Teacher	Wash	10/22/18-4/22/19	Intermittent FMLA/NJFLA (Concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.
Gunderson, Jamie	Elementary Teacher	CF	11/5/18-12/12/18	Paid Medical Leave
Vincent, Jaclyn	Elementary Teacher	CF	10/19/18-3/4/19	Paid Medical Leave followed by Unpaid FMLA/NJFLA (Concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.
Polizzi, Abby	Elementary Teacher	BH	Extension Return of 2/1/19	Child Rearing Leave Extension Non FMLA/Non NJFLA	FMLA/NJFLA Entitlement exhausted
Placaa, Nicole	Teacher of Spanish	UHS	Extension Return of 5/13/19	Child Rearing Leave Extension Non FMLA/Non NJFLA	FMLA/NJFLA Entitlement exhausted

P-5. APPROVE DESIGNEE – STUDENT ACTIVITIES ACCOUNT

Approve Laura Finnerty as a designee for the ConnectOne “Battle Hill Elementary School Student Activities Account,” at no cost to the District.

P-6. APPROVE STAFF MEMBERS SALARY FUNDED THROUGH ESEA FY18

Approve the following staff member whose salary is funded in full through the Districts’ ESEA FY18 Title IIA grant: Zakiyyah Roseberry-Cobb – Franklin Elementary School - $69,000 – Title IIA (CSR) ELA.

P-7. APPROVE REVISED JOB DESCRIPTION

Approve revised Job Description for the position of Assistant Director of Instructional Technology, in accordance with the information in the hands of each Board member.

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. File Code 9130 Bylaws - Committees, in accordance with the information in the hands of each Board member.

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approval be given to amend the list of students removed from the rolls [four (4) students exited from October 1st through October 31, 2018 (3 from elementary, 1 from secondary) or a total of thirteen (13) students for the 2018-2019 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #311045 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. APPROVE TO REMOVE STUDENT

Approval to remove student #301066 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-4. APPROVE TO REMOVE STUDENT

Approval to remove student #270773 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-5. APPROVE TO REMOVE STUDENT

Approval to remove student #230814 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.