Worksession, Tuesday, November 13, 2018 at 7 p.m. of the Township of Union Board of Education, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, November 13, 2018 - 7:00pm

Township of Union Board of Education, worksession meeting, Tuesday, November 13, 2018 at 7:00 p.m. at the Administration Office, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – November 13, 2018

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions in BOLD only

F. Approval of Minutes:

            1.         July 17, 2018 – regular meeting
            2.         July 17, 2018 – executive session
 

G. Communications

 
LETTER OF RESIGNATION – TORR
            Letter of resignation from Jessica Torr, paraprofessional-Kawameeh Middle School, effective November 16, 2018.
 
LETTER OF RESIGNATION – VEGLIA
            Letter of resignation from Christine Veglia, teacher-Jefferson School, effective October 22, 2018.
 
LETTER OF RESIGNATION – BORGES
            Letter of resignation from Ruben L. Borges, Jr., paraprofessional-Franklin Elementary School, effective December 1, 2018.
 
LETTER OF RESIGNATION – ZEBALLOS
            Letter of resignation from Jennifer Zeballos, cafeteria aide-Washington Elementary School, effective November 9, 2018.
 
LETTER OF RESIGNATION – COVINO-HUNTER
            Letter of resignation from Lauren Covino-Hunter, paraprofessional-Battle Hill Elementary School, effective October 31, 2018.
 
REQUEST FOR INTERMITTENT LEAVE – TOBIN
            Request for intermittent FMLA/NJFLA (concurrent) from Susan Tobin, teacher-Washington Elementary School, effective October 22, 2018 to April 22, 2019.
 
REQUEST FOR LEAVE – GUNDERSEN
            Request for paid medical leave (non FMLA) from Jamie Gundersen, teacher-Connecticut Farms Elementary School, effective November 15, 2018 to December 12, 2018.
 
REQUEST FOR LEAVE – VINCENT
            Request for paid medical leave followed by unpaid FMLA/NJFLA (concurrent) from Jaclyn Vincent, teacher-Connecticut Farms Elementary School, effective October 19, 2018 to March 4, 2019.
 
REQUEST FOR EXTENSION OF LEAVE – POLIZZI
            Request for extension of child rearing leave from Abby Polizzi, teacher-Battle Hill Elementary School, new return date of February 1, 2019.
 
REQUEST FOR EXTENSION OF LEAVE – PLACCA
            Request for extension of child rearing leave from Nicole Placca, Spanish teacher-Union High School, new return date of May 13, 2019.
 

H. Superintendent’s Report

1.         Presentation by Dina Jordan - ACE Mentor Program Architect and Engineering – 11/20
2.         Presentation by Patricia Bridges re: Global Travel 2020 – 11/20/18
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB
            Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 2018, in accordance with the information in the hands of each Board member.

E-2.     APPROVE DANIELSON FRAMEWORK
            Approve the Danielson Framework for Teaching Evaluation Instrument for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE STUDENT CLUBS – CONNECTICUT FARMS
            Approve the establishment of following student clubs/groups: (a) CF Reading Club – Christina Lam and Carrie Santangelo, Advisors, (b) Safety Patrol – Cynthia Carhart and Marcel Royal, Advisors and (c) Student Council – Olga Korzen and Jennifer Parkhurst, Advisors, at no cost to the District.
 
E-4.     APPROVE CURRICULUM GUIDE – 2018-2019
            Approve the following Curriculum Guide, in accordance with the information in the hands of each Board member:  (a) UHS Computer Science Essentials.
 
E-5.     APPROVE DISTRICT PERFORMANCE REVIEW - 2018-2019
            Approve NJ Single Accountability Continuum (NJQSAC) District Performance Review for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
E-6.     APPROVE TRANSPORTATION OF STUDENT
            Approve transportation of student by District representative to NJSIAA Student Advisory Council on November 15, 2018 at the Woodbridge Community Center, in accordance with the information in the hands of each Board member.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated October 31, 2018 be accepted.

F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated October 31, 2018 be accepted.

F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of October 31, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of October 31, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS
            Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2214/Senior Class
Carr and Associates Marketing/food truck festival organizer
$2,000.00
Union High School
2033/Music
Piryls Distributors/food purchase for sale at concessions at marching band competition
$1,601.45
 
 
F-10.   APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
 
Go Fund
December 1, 2018 to January 15, 2019
UHS/Winter Track – to raise funds for nationals and the needs for winter track
Dressdown/Spirit Wear Fundraiser
November 15, 2018-March 1, 2019
BMS/Drama Club – to raise funds for Theatre Department
Family Winter Festival and Vendor Fair
November 16-December 7, 2018
BMS/Builder’s Club, Student Council, NJHS – to raise funds for schoolwide events
Program Ad Sales
December 1, 2018 to March 1, 2019
Kawameeh/Drama Club – to raise funds for the production of Aladdin Jr.
T-shirt Sale
December 1, 2018 to May 31, 2019
Kawameeh/Music – to raise funds to provide music department shirts for students and fund for a potential field trip
Shoebox Recycling
November 21, 2018-June 20, 2019
Kawameeh/Student Renaissance – to raise funds for students and help people in need
Candy/Soda Sale
November 21, 2018 to March 1, 2019
Kawameeh/ski/snowboard club – to raise funds for school ski/snowboard trips throughout the winter
Candy Cane Grams
December 1-21, 2018
Kawameeh/student council – to raise funds for 8th grade trip
Philly Pretzels
November 21, 2018 to June 2019
Kawameeh/student counsel – to raise funds for 8th grade trip
Pictures with Santa
December 18, 2018
Kawameeh/student council – raise funds for 8th grade trip
Shoprite Bagging Fundraiser
December 1-31, 2018
UHS/National Spanish Honor Society – to raise funds for the Spanish Honor Society’s scholarships and event fundraising
Bake Sales
December 14, 2018 to April 12, 2019
UHS/Student Council – to raise funds for the student council upcoming events
Student vs. Faculty Football Game t-shirt sale
November 21, 2018 to April 1, 2019
UHS/Student Council – to raise funds for the student counsel upcoming events
Holiday Grams Fundraiser
November 30-December 21, 2018
UHS/Student Council – to raise funds for the student council upcoming events
Powderpuff Football Game Fundraiser
April 12-May 31, 2019
UHS/Student Council – to raise funds for the student council upcoming events
March Madness Fundraiser
February 15-March 29, 2019
UHS/Student Council – to raise funds for the student council upcoming events
Valentine’s Day Grams Fundraiser
January 14-February 14, 2019
UHS/Student Council – to raise funds for the student council upcoming events
Snack Sale
January 8, 15 and 29, 2019
UHS/Chess Club – to raise money for the in-school chess tournament trophies and prices
Coca-Cola Vending Machine Sales
November 20, 2018 to June 30, 2019
UHS/Senior Class – to raise funds for the Class of 2019
Bake Sales/Raffle/Holiday Showcases/T-Shirt Sales and Spring Fling
November 26, 2018 to May 31, 2019
UHS/Creative Content Club – to raise funds for the creative content club
Teacher Dressdown Day Fundraiser
December 7, 2018
UHS/Disability Awareness & Empowerment Club – to raise funds for the disability awareness and empowerment club
Pretzel Sale
November 16, 2018
UHS/German National Honor Society – to raise funds for the German honor society’s German Art gallery field trip in New York
Food Drive
October 25 to November 21, 2018
UHS/HOSA (Healthcare Occupation Students of America) – food drive for Township Food Pantry
T-shirt Sale
March 1 to April 1, 2019
UHS/French Honor Society – to raise funds for the French honor society’s senior cords, club holiday parties and scholarships
Gertrude Hawk Chocolate Sale
January 5-February 5, 2019
UHS/French Honor Society – to raise funds for the French honor society’s senior cords, club holiday parties and scholarships
Snack Sale
November 21, 2018 to May 31, 2019
UHS/UHSPAC/Swing Choir/Advance Musical Theatre – to raise funds for the UHSPAC production and activities costs
Holiday Ornament Sale
November 26-December 20, 2018
UHS/National Art Honor Society – to raise funds for the senior national art honor society scholarships and NAHS fund
 
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
 
New York Jets Foundation, Inc
Union High School – Football
$2,000.00
Anne and Charles Koenig
Union High School – Football
$350.00
NJ State Council Knights of Columbus
Center for Educational Opportunities – John Olivio
$1,000.00
Atlantic Health System
Union High School-Athletic Department
Automated External Defibrillator and case; smart pad cartridge; fast response kit; AED cabinet, 2-way wall sign ($1,126.50)
NFHA Foundation
Union High School – Athletic Department
Automated External Defibrillator
 
 
F-13.   APPROVE AMENDMENT TO FY19 ESEA GRANT
            Approve an amendment to the FY19 ESEA Grant to be submitted due to the FY18 ESEA Carry-Over Funds needed to be budgeted.  The following amounts are the FY18 Carry-Over Funds for each title: Title I-A: $143,837; Title IIA: $176,573; Title III: $3,939; Title III Immigrant: $1,794; Title IV: $10,337 – Total: $336,480.
 
F-14.   APPROVE TUITION CONTRACT - ELIZABETH PUBLIC SCHOOLS
            Approve Tuition Contract for the 2017-2018 school year with Elizabeth Public Schools for A.B., in accordance with the non-public information in the hands of each Board member.
 
F-15.   APPROVE TUITION CONTRACT - ELIZABETH PUBLIC SCHOOLS
            Approve Tuition Contract for the 2017-2018 school year with Elizabeth Public Schools for K.B., in accordance with the non-public information in the hands of each Board member.
 
F-16.   APPROVE TUITION CONTRACT – POINT PLEASANT BOARD OF EDUCATION
            Approve Tuition Contract for the 2018-2019 school year with Point Pleasant Board of Education for C.V., in accordance with the non-public information in the hands of each Board member.
 
F-17.   APPROVE TUITION CONTRACT – POINT PLEASANT BOARD OF EDUCATION
            Approve Tuition Contract for the 2018-2019 school year with Point Pleasant Board of Education for D.C., in accordance with the non-public information in the hands of each Board member.
 
F-18.   APPROVE NONPUBLIC SCHOOL TECHNOLOGY INITIATIVE PROGRAM AGREEMENTS – UCESC
            Approve the Union County Educational Services Commission 2018-2019 Nonpublic School Technology Initiative Program Agreements for the following participating schools located within the District: (a) Holy Spirit School and (b) St. Michael School, in accordance with the information in the hands of each Board member.
 
F-19.   For informational purposes only – vote not required.  List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2018-2019 school year, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE REVISED CONTRACT WITH ARAMARK
            Approve revised contract with Aramark and lunch prices for the school year 2018-2019: The Board of Education finds that ARAMARK services are being performed in an effective and efficient manner.  The price increase does not exceed the Index Rate and the other terms and conditions of the contract shall remain substantially the same.  This information is in accordance with the information in the hands of each Board member: (1) one hundred seventy-five (175) service days for all schools and staff; (2) current enrollment is 7,331 students for the 2018-2019 school year; (3) there is no change in state or federal reimbursements; (4) continued availability of government food commodities at the same quantity, quality and variety as for 2018-2019; (5) there is a $0.10 price increase for paid breakfasts and $0.10 for paid lunches at all grade levels.  This increase is in line with the guidance issued by the Department of Education; (6) increases in food costs average 3% due to current market trends, increase in dairy products and decreased availability of government commodities rebate and processing programs; (7) increase of 3% (average) in payroll costs to keep in step with the competitive labor market and the local prevailing wage scales in the food service industry; (8) increase in ARAMARK’s administrative ($0.1443) and management ($0.0552) fees due to CPI being 3.0%; (9) to recommend to the Board of Education of the Township of Union School District to reappoint ARAMARK for the food service management for the 2018-2019 school year as permitted by law; (10) an unlimited guaranteed return of $252,638 as per section 16F, in accordance with the information in the hands of each Board member.
 
O-3.     APPROVE DISPOSAL OF TEXTBOOKS
            Approve disposal of textbooks (all textbooks under 10 years old will be listed on the textbook sharing website), in accordance with the information in the hands of each Board member.
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2018-2019 school year in accordance with the information in the hands of each Board.
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
 
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
Torr, Jessica
Paraprofessional
KMS
11/16/18
Resignation
 
Veglia, Christine
Elementary Teacher
Jeff
10/22/18
Resignation
 
Borges, Ruben
Paraprofessional
Franklin
12/1/18
Resignation
 
Zeballos, Jennifer
Café Aide
Wash
11/9/18
Resignation
 
Covino Hunter, Lauren
Paraprofessional
BH
10/31/18
Resignation
 
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Tobin, Susan
Elementary Teacher
Wash
10/22/18-4/22/19
Intermittent FMLA/NJFLA (Concurrently)
FMLA/NJFLA Entitlement not to exceed 12 weeks.
Gunderson, Jamie
Elementary Teacher
CF
11/5/18-12/12/18
Paid Medical Leave
 
Vincent, Jaclyn
Elementary Teacher
CF
10/19/18-3/4/19
Paid Medical Leave followed by Unpaid FMLA/NJFLA (Concurrently)
FMLA/NJFLA Entitlement not to exceed 12 weeks.
Polizzi, Abby
Elementary Teacher
BH
Extension
Return of 
2/1/19
Child Rearing Leave Extension
Non FMLA/Non NJFLA
FMLA/NJFLA Entitlement exhausted
Placaa, Nicole
Teacher of Spanish
UHS
Extension
Return of 
5/13/19
Child Rearing Leave Extension
Non FMLA/Non NJFLA
FMLA/NJFLA Entitlement exhausted
 
 
P-5.     APPROVE DESIGNEE – STUDENT ACTIVITIES ACCOUNT
            Approve Laura Finnerty as a designee for the ConnectOne “Battle Hill Elementary School Student Activities Account,” at no cost to the District.
 
P-6.     APPROVE STAFF MEMBERS SALARY FUNDED THROUGH ESEA FY18
            Approve the following staff member whose salary is funded in full through the Districts’ ESEA FY18 Title IIA grant: Zakiyyah Roseberry-Cobb – Franklin Elementary School - $69,000 – Title IIA (CSR) ELA.
 
P-7.     APPROVE REVISED JOB DESCRIPTION
            Approve revised Job Description for the position of  Assistant Director of Instructional Technology, in accordance with the information in the hands of each Board member.
 

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            File Code 9130 Bylaws - Committees, in accordance with the information in the hands of each Board member.
 

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approval be given to amend the list of students removed from the rolls [four (4) students exited from October 1st through October 31, 2018 (3 from elementary, 1 from secondary) or a total of thirteen (13) students for the 2018-2019 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #311045 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #301066 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-4.     APPROVE TO REMOVE STUDENT
            Approval to remove student #270773 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-5.     APPROVE TO REMOVE STUDENT
            Approval to remove student #230814 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

N. Technology Committee

 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

 
 
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