Tuesday, September 18, 2018 - regular meeting - Township of Union Board of Education, 2350 North Third Street, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, September 18, 2018 - 07:00 pm

Township of Union Board of Education, regular meeting, Tuesday, September 18, 2018 at 7:00 p.m. at the Union High School Library, 2350 North Third Street, Union, New Jersey 07083.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – SEPTEMBER 18, 2018

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

1. May 8, 2018 – worksession

2. May 15, 2018 – regular meeting

3. May 15, 2018 – executive session

G. Communications

LETTER FROM LEAGUE OF WOMEN VOTERS

Letter from League of Women Voters requesting the use of Union High School Library from 7 p.m. to 10 p.m. on Monday, October 22, 2018 for the Union Board of Education Candidates Night Forum and Debate.

LETTER OF RESIGNATION – PAOLELLO

Letter of resignation from Kristen Paolello, teacher’s aide-Washington Elementary School, effective August 29, 2018.

REQUEST FOR CHANGE IN RETURN DATE – DENNING

Request for change in return date from Noa Denning, speech correction/language specialist-Hannah Caldwell Elementary School, new return date September 1, 2018.

LETTER OF RESIGNATION – ELIE

Letter of resignation from Samantha Elie, math teacher-Union High School, effective November 12, 2018 (60 days’ notice); however, if District can release sooner date may change.

REQUEST FOR LEAVE – KELLY

Request for paid medical leave from Eileen Kelly, kindergarten teach-Connecticut Farms Elementary School, September 1, 2018 and with a return date to be determined.

REQUEST FOR EXTENSION OF LEAVE – MARINO

Request for extension of paid medical leave followed by unpaid FMLA/NJFLA (concurrently) from Lindsay Marino, teacher-Jefferson School, new return date January 2, 2019.

REQUEST FOR EXTENSION OF LEAVE – MENDES

Request for extension of unpaid child rearing leave non FMLA/non NJFLA from Jessica Mendes, new return date September 2, 2019.

REQUEST FOR INTERMITTENT LEAVE – SIBILIA

Request for intermittent FMLA/NJFLA (concurrently) from Carolina Sibilia, English teacher-Burnet Middle School, from September 1, 2018 to June 26, 2019.

REQUEST FOR EXTENSION OF INTERMITTENT LEAVE – RAPKE

Request for extension of current intermittent FMLA/NJFLA (concurrently) from Angela Rapke, 10-month secretary-Burnet Middle School, now through June 30, 2019.

REQUEST FOR LEAVE – WEISSBERG

Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) and unpaid non FMLA/NJFLA from Lauren Weissberg, school counselor-Union High School, from December 10, 2018 through June 30, 2019.

LETTER OF RESIGNATION – ORFANIDIS

Letter of resignation from Sophia Orfanidis, classroom assistant-Franklin Elementary School, effective September 14, 2018.

H. Superintendent’s Report

1. Vandalism and Violence Report – SSDS

            2.         Legal Presentations – Cleary et al, Florio et al
            3.         Summer Bridge Program 2018 – highlights – Christopher Carew
            4.         Presentation to History Club
            5.         Presentation to Hannah Caldwell Elementary School and Burnet Middle School

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. ACCEPT VANDALISM AND VIOLENCE REPORT

Accept Vandalism and Violence Report for the second period of the 2018-2019 school year, in accordance with the information in the hands of each Board member.

E-2. APPROVE DISTRICT MENTORING PLAN

Approve Township of Union Public Schools 2018-2019 District Mentoring Plan, in accordance with the information in the hands of each Board member.

E-3. APPROVE CURRICULUM GUIDE

Approve the following Curriculum Guides (2018-2019): (a) UHS Algebra Lab.

E-4. APPROVE AMENDED PARENT/PUPIL TRANSPORTATION CONTRACT

Approve amended parent/pupil transportation contract for special education student attending NJEDDA High School at the revised rate of $43.06 per day per attendance (210 day maximum) for the 2018-2019 school year, in accordance with the non-public information in the hands of each Board member.

E-5. APPROVE COMMUNITY-BASED INSTRUCTION SITE

Approve the following Community-Based Instruction (CBI) site for the 2018-2019 school year: Embassy Suites Hilton, 250 Connell Drive, Berkeley Heights, New Jersey 07922.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1. TREASURER’S REPORT

That the (a) final Cycle 13 Treasurer’s Report dated June 30, 2018* and (b) Treasurer’s Report dated August 31, 2018 be accepted.

F-2. SECRETARY’S REPORT

That the (a) final Cycle 13 Secretary’s Report dated June 30, 2018* and (b) Secretary’s Report dated August 31, 2018 be accepted.

F-3. CERTIFY TREASURER’S AND SECRETARY’S REPORT

Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of August 31, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

/s/ Gregory E. Brennan ____________
Gregory E. Brennan, Board Secretary Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of August 31, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct. *Subject to auditor adjustment.

F-4. APPROVE APPROPRIATION TRANSFERS

Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5. APPROVE LIST OF CONTRACTS/PURCHASE ORDERS

Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6. APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES

Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7. PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS

Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS

Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)

Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:

School	Account/Department	Vendor/Description	Amount
Union High School	2045/Music	All American Music Festival – spring band competition deposit	$8,800.00
Union High School	2033/Music	Pine Forest Camp – student marching band camp 2018	$12,040.00
Union High School	3220/Athletics-student trainer account	Collins – estimate of drinks to be sold at field house	$3,000.00
Union High School	3380/Athletics-wrestling	NJSIAA – estimate ticket sales-State or Sectional wrestling matches	$12,000.00
Union High School	2100/Athletics -football	NJSIAA – estimate ticket sales – State or Sectional playoff game	$4,000.00
Union High School	3380/Athletics-UCIAC	UCIAC – estimate ticket sales-wrestling tournament	$4,000.00
Union High School	2053/Student Council	Victoria Menjivar – reimbursement for Homecoming game/dance décor/concessions	$1,300 (not to exceed)

F-10. APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST

Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. APPROVE FUNDRAISERS

Approve the following fundraisers, in accordance with the information in the hands of each Board member:

Event Name	Date	Purpose
Dining to Donate at Tiff’s/Stage House/ Applebee’s Grocery Bagging at ShopRite Clothing Drive Super 50/50 raffle Car washes PJ’s fresh fruit sale Gertrude Hawk chocolate catalog Joe Corbi’s catalog – pizza kits Mrs. Fields cookies Snap Fundraising Ashley Farms Cherrydale Farms Poppin Popcorn	2018-2019 school year	UHSPAC Band/Choir/Color Guard Fundraising 2018-2019 – to raise funds for Disney 2019 Spring Trip competition and general marching band
Skate Party	10/18/2018	UHS/Cheerleading and Dance Club - to raise funds for new uniforms and other cheer and dance items.
Homecoming Dance Fundraiser	October 2018	UHS/Student Council – to raise funds for next homecoming and for upcoming events
Homecoming Game Fundraiser	October 2018	UHS/Student Council – to raise funds for next homecoming dance and for upcoming events
Candy Sale Fundraiser	9/30/18-12/31/18	UHS/Girls Volleyball – to raise funds for activities for team, summer league and events during season
Candy/Chip/Water/Gatorade Fundraiser	9/20/18-10/15/18	UHS/Freshman Girls Volleyball – to raise funds for team apparel and t-shirts
Trick or Treat for UNICEF	October 1-December 1, 2018	UHS/Key Club – to raise funds for UNICEF
Coffee Fundraiser	October 1-April 1, 2019	UHS/Key Club – to raise funds to help with District Key Club Convention costs
Candy Cane Grams Fundraiser	December 10-21, 2018	UHS/Key Club – to raise funds to help with District Key Club Convention costs
Pep Rally Dress Down Fundraiser	September 20, 2018	UHS/Cheerleading Club - to raise funds for Pep Rally DJ and Project Graduation

F-12. APPROVE COUNSELING CENTERS FOR HUMAN DEVELOPMENT

Approve Counseling Centers for Human Development for mental health screening (#90791-initial diagnostic interview) at a rate of $200 per screening (not to exceed $1,000.00) for the 2018-2019 school year.

F-13. APPROVE ESTABLISHMENT OF PETTY CASH ACCOUNTS

Approve the establishment of Petty Cash Accounts for costs associated with students’ IEP driven Community Based Instruction (CBI) for the 2018-2019 school year at the following schools: (a) Burnet Middle School - $1,200; (b) Kawameeh Middle School - $1,200 and (c) Union High School - $2,400.

F-14. For informational purposes only – vote not required. List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

F-15. APPROVE ACCEPTANCE OF PROPOSAL – BOARD ATTORNEY

Approve the law firm of _________________, as Board Attorney for the 2018-2019 school year.

F-16. APPROVE ACCEPTANCE OF PROPOSAL – LEGAL INVESTIGATIVE SERVICES

Approve the law firm of _______________ for legal investigative services for the 2018-2019 school year.

F-17. APPROVE RESOLUTION AUTHORIZING PURCHASE OF NATURAL GAS SUPPLY SERVICES – ONLINE AUCTION

Approve a resolution authorizing the purchase of natural gas supply services for public use on an online auction website, in accordance with the information in the hands of each Board member.

J. Grievance/Negotiations Committee:

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration:

G-1. APPROVE MEMORANDUM OF AGREEMENT WITH UTASA

Approve Memorandum of Agreement between the Union Township Board of Education and the Union Township Association of School Administrators, in accordance with the information in the hands of each Board member.

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. APPROVE AGREEMENT WITH BOYS & GIRLS CLUB OF UNION COUNTY

Approve agreement with the Boys & Girls Club of Union County for the 2018-2019 winter swim season, in accordance with the information in the hands of each Board member.

O-2. Agenda item tabled at regular meeting until October meeting (approve rental fee).

O-3. APPROVE ANNUAL INTEGRATED PEST MANAGEMENT NOTICE

Approve Annual Integrated Pest Management Notice for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

O-4. APPROVE REQUEST FROM UNION HIGH SCHOOL PTA

Approve request from Union High School PTA requesting (a) the use of the track and grounds for the Union High School PTA Color Run and (b) waiver of fees (Athletic Department will provide security) on October 6, 2018 from 1:30 p.m. to 3:30 p.m. (with a rain date of October 7, 2018). Certificate of Insurance will be provided prior to event.

O-5. APPROVE REQUEST FROM LEAGUE OF WOMEN VOTERS

Approve request from the League of Women Voters requesting the use of Union High School Library from 7 p.m. to 10 p.m. on Monday, October 22, 2018 for the Union Board of Education Candidates Night Forum and Debate (Certificate of Insurance provided).

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1. Agenda item approved at September 11, 2018 worksession (personnel actions)

P-1A. PERSONNEL ACTIONS

Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2. Agenda item approved at September 11, 2018 worksession (substitute lists)

P-3. ACCEPT LETTERS OF RESIGNATION/RETIREMENT

Accept letters of resignation/retirement from the following staff:

Resignations

Name	Position	Location	Eff. Date	Reason	Notes/ Corrections
Paolello, Kristen	Classroom Assistant	Wash	8/29/18	Resignation
Elie, Samantha	Teacher of Mathematics	UHS	11/12/18 (see rational)	Resignation	Requesting an earlier release if the district can accommodate before 11/12/18.
Orfanidis, Sophia	Classroom Assistant	Frank	9/14/18	Resignation

P-4. APPROVE LEAVES

Approve leaves for the following staff:

Leave of Absences

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections: All tentative approvals are pending required documentation.
Denning, Noa	Speech Correction/Language Specialist	HC	Update to return date 9/1/18		Update Only
Kelly, Eileen	Kindergarten Teacher	CF	9/1/18-TBD	Paid Medical Leave	End date will be determined at a later date. TBD.
Marino, Lindsay	Elementary Teacher	Jeff	Extension through 1/1/19	Extension of Paid Medical Leave followed by Unpaid Child Rearing Leave under FMLA/NJFLA (Concurrently)
Medes, Jessica	Elementary Teacher	HC	Extension through 6/30/19 Return 9/2/19	Extension of Unpaid Child Rearing Leave NON FMLA/NON NJFLA	FMLA/NJFLA Entitlement not to exceed 12 weeks. FMLA/NJFLA entitlement time will be exhausted after org. return date of 12/5/18.
Rapke, Angela	10 Month Secretary	BMS	Extension through 6/30/19	Extension of Intermittent Leave FMLA/NJFLA (concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.
Sibilia, Carolina	Teacher of English	BMS	9/1/18-6/26/19	Intermittent FMLA/NJFLA (Concurrently)	FMLA/NJFLA Entitlement not to exceed 12 weeks.
Weissberg, Lauren	School Counselor	UHS	12/10/18-6/30/19	Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA Leave(Concurrently)followed by Unpaid NON FMLA NON NJFLA (after entitlement time)	FMLA/NJFLA Entitlement not to exceed 12 weeks.

P-5. APPROVE PRINCIPAL AND SUPERVISOR SALARIES

Approve principals and supervisor 2017-2018 salaries for the period September 1, 2018 until 2018-2019 salaries are settled.

P-6. APPROVE CHANGE OF SALARY CLASS

Approve Change of Salary Class, effective September 1, 2018, in accordance with the information in the hands of each Board member.

P-7. APPROVE ADDITIONAL EMPLOYEES FOR REAPPOINTMENT - 2018-2019

Approve additional employees to be reappointed for the 2018-2019 school year, in accordance with the information in the hands of each Board member.

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. APPROVE POLICY 5141.4 – CHILD ABUSE AND NEGLECT

Approve Policy 5141.4 – Child Abuse and Neglect, in accordance with the information in the hands of each Board member.

POL-2. APPROVE POLICY 6111 – SCHOOL CALENDAR

Approve Policy 6111 – School Calendar, in accordance with the information in the hands of each Board member.

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. APPROVE LIST OF STUDENTS REMOVED FROM ROLLS

Approve the list of students removed from the rolls [two (2) students exited (1 from secondary and 1 from high school) or a total of two (2) students for the 2018-2019 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.

R-2. APPROVE TO REMOVE STUDENT

Approval to remove student #248227 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

R-3. APPROVE TO REMOVE STUDENT

Approval to remove student #216531 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

O. Technology Committee

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.