Tuesday, September 18, 2018 - regular meeting - Township of Union Board of Education, 2350 North Third Street, Union, NJ 07083

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Dates: 
Tuesday, September 18, 2018 - 7:00pm

Township of Union Board of Education, regular meeting, Tuesday, September 18, 2018 at 7:00 p.m. at the Union High School Library, 2350 North Third Street, Union, New Jersey 07083.

TOWNSHIP OF UNION BOARD OF EDUCATION

REGULAR MEETING AGENDA – SEPTEMBER 18, 2018

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Mission Statement

E. Comments from Public on Resolutions

F. Approval of Minutes:

            1.         May 8, 2018 – worksession
            2.         May 15, 2018 – regular meeting
            3.         May 15, 2018 – executive session
 

G. Communications

LETTER FROM LEAGUE OF WOMEN VOTERS
Letter from League of Women Voters requesting the use of Union High School Library from 7 p.m. to 10 p.m. on Monday, October 22, 2018 for the Union Board of Education Candidates Night Forum and Debate.
 
LETTER OF RESIGNATION – PAOLELLO
Letter of resignation from Kristen Paolello, teacher’s aide-Washington Elementary School, effective August 29, 2018.
 
REQUEST FOR CHANGE IN RETURN DATE – DENNING
Request for change in return date from Noa Denning, speech correction/language specialist-Hannah Caldwell Elementary School, new return date September 1, 2018.
 
LETTER OF RESIGNATION – ELIE
Letter of resignation from Samantha Elie, math teacher-Union High School, effective November 12, 2018 (60 days’ notice); however, if District can release sooner date may change.
 
REQUEST FOR LEAVE – KELLY
Request for paid medical leave from Eileen Kelly, kindergarten teach-Connecticut Farms Elementary School, September 1, 2018 and with a return date to be determined.
 
REQUEST FOR EXTENSION OF LEAVE – MARINO
Request for extension of paid medical leave followed by unpaid FMLA/NJFLA (concurrently) from Lindsay Marino, teacher-Jefferson School, new return date January 2, 2019.
 
REQUEST FOR EXTENSION OF LEAVE – MENDES
Request for extension of unpaid child rearing leave non FMLA/non NJFLA from Jessica Mendes, new return date September 2, 2019.
 
REQUEST FOR INTERMITTENT LEAVE – SIBILIA
Request for intermittent FMLA/NJFLA (concurrently) from Carolina Sibilia, English teacher-Burnet Middle School, from September 1, 2018 to June 26, 2019.
 
REQUEST FOR EXTENSION OF INTERMITTENT LEAVE – RAPKE
Request for extension of current intermittent FMLA/NJFLA (concurrently) from Angela Rapke, 10-month secretary-Burnet Middle School, now through June 30, 2019.
 
REQUEST FOR LEAVE – WEISSBERG
Request for paid child rearing leave followed by unpaid FMLA/NJFLA (concurrently) and unpaid non FMLA/NJFLA from Lauren Weissberg, school counselor-Union High School, from December 10, 2018 through June 30, 2019.
 
LETTER OF RESIGNATION – ORFANIDIS
Letter of resignation from Sophia Orfanidis, classroom assistant-Franklin Elementary School, effective September 14, 2018.
 

H. Superintendent’s Report

            1.         Vandalism and Violence Report – SSDS
            2.         Legal Presentations – Cleary et al, Florio et al
            3.         Summer Bridge Program 2018 – highlights – Christopher Carew
            4.         Presentation to History Club
            5.         Presentation to Hannah Caldwell Elementary School and Burnet Middle School
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     ACCEPT VANDALISM AND VIOLENCE REPORT
            Accept Vandalism and Violence Report for the second period of the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE DISTRICT MENTORING PLAN
            Approve Township of Union Public Schools 2018-2019 District Mentoring Plan, in accordance with the information in the hands of each Board member.
 
E-3.     APPROVE CURRICULUM GUIDE
            Approve the following Curriculum Guides (2018-2019): (a) UHS Algebra Lab.
 
E-4.     APPROVE AMENDED PARENT/PUPIL TRANSPORTATION CONTRACT
            Approve amended parent/pupil transportation contract for special education student attending NJEDDA High School at the revised rate of $43.06 per day per attendance (210 day maximum) for the 2018-2019 school year, in accordance with the non-public information in the hands of each Board member.
 
E-5.     APPROVE COMMUNITY-BASED INSTRUCTION SITE
            Approve the following Community-Based Instruction (CBI) site for the 2018-2019 school year: Embassy Suites Hilton, 250 Connell Drive, Berkeley Heights, New Jersey 07922.
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the (a) final Cycle 13 Treasurer’s Report dated June 30, 2018* and (b) Treasurer’s Report dated August 31, 2018 be accepted.

F-2.     SECRETARY’S REPORT
            That the (a) final Cycle 13 Secretary’s Report dated June 30, 2018* and (b) Secretary’s Report dated August 31, 2018 be accepted.

F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of August 31, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated
 
 
            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of August 31, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.  *Subject to auditor adjustment.

F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.
 
F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.
 
F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2018-2019 STATE CONTRACT VENDORS
            Approve the amended list of the 2018-2019 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
2045/Music
All American Music Festival – spring band competition deposit
$8,800.00
Union High School
2033/Music
Pine Forest Camp – student marching band camp 2018
$12,040.00
Union High School
3220/Athletics-student trainer account
Collins – estimate of drinks to be sold at field house
$3,000.00
Union High School
3380/Athletics-wrestling
NJSIAA – estimate ticket sales-State or Sectional wrestling matches
$12,000.00
Union High School
2100/Athletics -football
NJSIAA – estimate ticket sales – State or Sectional playoff game
$4,000.00
Union High School
3380/Athletics-UCIAC
UCIAC – estimate ticket sales-wrestling tournament
$4,000.00
Union High School
2053/Student Council
Victoria Menjivar – reimbursement for Homecoming game/dance décor/concessions
$1,300 (not to exceed)
 
F-10.   APPROVE 2018-2019 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2018-2019 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Event Name
Date
Purpose
Dining to Donate at Tiff’s/Stage House/ Applebee’s
Grocery Bagging at ShopRite
Clothing Drive
Super 50/50 raffle
Car washes
PJ’s fresh fruit sale
Gertrude Hawk chocolate catalog
Joe Corbi’s catalog – pizza kits
Mrs. Fields cookies
Snap Fundraising
Ashley Farms
Cherrydale Farms
Poppin Popcorn
2018-2019 school year
UHSPAC Band/Choir/Color Guard Fundraising 2018-2019 – to raise funds for Disney 2019 Spring Trip competition and general marching band
Skate Party
10/18/2018
UHS/Cheerleading and Dance Club - to raise funds for new uniforms and other cheer and dance items.
Homecoming Dance Fundraiser
October 2018
UHS/Student Council – to raise funds for next homecoming and for upcoming events
Homecoming Game Fundraiser
October 2018
UHS/Student Council – to raise funds for next homecoming dance and for upcoming events
Candy Sale Fundraiser
9/30/18-12/31/18
UHS/Girls Volleyball – to raise funds for activities for team, summer league and events during season
Candy/Chip/Water/Gatorade Fundraiser
9/20/18-10/15/18
UHS/Freshman Girls Volleyball – to raise funds for team apparel and t-shirts
Trick or Treat for UNICEF
October 1-December 1, 2018
UHS/Key Club – to raise funds for UNICEF
Coffee Fundraiser
October 1-April 1, 2019
UHS/Key Club – to raise funds to help with District Key Club Convention costs
Candy Cane Grams Fundraiser
December 10-21, 2018
UHS/Key Club – to raise funds to help with District Key Club Convention costs
Pep Rally Dress Down Fundraiser September 20, 2018 UHS/Cheerleading Club - to raise funds for Pep Rally DJ and Project Graduation
 
F-12.   APPROVE COUNSELING CENTERS FOR HUMAN DEVELOPMENT
            Approve Counseling Centers for Human Development for mental health screening (#90791-initial diagnostic interview) at a rate of $200 per screening (not to exceed $1,000.00) for the 2018-2019 school year.
 
F-13.   APPROVE ESTABLISHMENT OF PETTY CASH ACCOUNTS
            Approve the establishment of Petty Cash Accounts for costs associated with students’ IEP driven Community Based Instruction (CBI) for the 2018-2019 school year at the following schools: (a) Burnet Middle School - $1,200; (b) Kawameeh Middle School - $1,200 and (c) Union High School - $2,400.
 
F-14.   For informational purposes only – vote not required.  List of legal services for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
F-15.   APPROVE ACCEPTANCE OF PROPOSAL – BOARD ATTORNEY
            Approve the law firm of _________________, as Board Attorney for the 2018-2019 school year.
 
F-16.   APPROVE ACCEPTANCE OF PROPOSAL – LEGAL INVESTIGATIVE SERVICES
            Approve the law firm of _______________ for legal investigative services for the 2018-2019 school year.
 
F-17.   APPROVE RESOLUTION AUTHORIZING PURCHASE OF NATURAL GAS SUPPLY SERVICES – ONLINE AUCTION
            Approve a resolution authorizing the purchase of natural gas supply services for public use on an online auction website, in accordance with the information in the hands of each Board member.
 

J. Grievance/Negotiations Committee:

Upon recommendation of the Superintendent of Schools, the Grievance/Negotiations Committee presents the following resolution for the Board’s consideration:
 
G-1.     APPROVE MEMORANDUM OF AGREEMENT WITH UTASA
            Approve Memorandum of Agreement between the Union Township Board of Education and the Union Township Association of School Administrators, in accordance with the information in the hands of each Board member.
 

K. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE AGREEMENT WITH BOYS & GIRLS CLUB OF UNION COUNTY
            Approve agreement with the Boys & Girls Club of Union County for the 2018-2019 winter swim season, in accordance with the information in the hands of each Board member.
 
O-2.     Agenda item tabled at regular meeting until October meeting (approve rental fee).
 
O-3.     APPROVE ANNUAL INTEGRATED PEST MANAGEMENT NOTICE
            Approve Annual Integrated Pest Management Notice for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE REQUEST FROM UNION HIGH SCHOOL PTA
            Approve request from Union High School PTA requesting (a) the use of the track and grounds for the Union High School PTA Color Run and (b) waiver of fees (Athletic Department will provide security) on October 6, 2018 from 1:30 p.m. to 3:30 p.m. (with a rain date of October 7, 2018).  Certificate of Insurance will be provided prior to event.
 
O-5.     APPROVE REQUEST FROM LEAGUE OF WOMEN VOTERS
            Approve request from the League of Women Voters requesting the use of Union High School Library from 7 p.m. to 10 p.m. on Monday, October 22, 2018 for the Union Board of Education Candidates Night Forum and Debate (Certificate of Insurance provided).
 

L. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     Agenda item approved at September 11, 2018 worksession (personnel actions)
 
P-1A.   PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Agenda item approved at September 11, 2018 worksession (substitute lists)
 
P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
Position
Location           
Eff.
Date
Reason
Notes/
Corrections
Paolello, Kristen
Classroom Assistant
Wash
8/29/18
Resignation
 
Elie, Samantha
Teacher of Mathematics
UHS
11/12/18
(see rational)
Resignation
Requesting an earlier release if the district can accommodate before 11/12/18.
Orfanidis, Sophia
Classroom Assistant
Frank
9/14/18
Resignation
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
Leave of Absences
 
Name
Position
Location           
Leave Dates
Leave Type  
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Denning, Noa
Speech Correction/Language Specialist         
HC
Update to return date 9/1/18
 
Update Only
Kelly, Eileen
Kindergarten Teacher
CF
9/1/18-TBD
Paid Medical Leave
End date will be determined at a later date. TBD.
Marino, Lindsay
Elementary Teacher
Jeff
Extension through 1/1/19
Extension of Paid Medical Leave followed by Unpaid Child Rearing Leave under FMLA/NJFLA (Concurrently)
 
Medes, Jessica
Elementary Teacher
HC
Extension through 6/30/19
Return 9/2/19
Extension of  Unpaid Child Rearing Leave NON FMLA/NON NJFLA
FMLA/NJFLA Entitlement not to exceed 12 weeks. FMLA/NJFLA entitlement time will be exhausted after org. return date of 12/5/18.
Rapke, Angela
10 Month Secretary
BMS
Extension through 6/30/19
Extension of Intermittent Leave FMLA/NJFLA (concurrently)
FMLA/NJFLA Entitlement not to exceed 12 weeks.
Sibilia, Carolina
Teacher of English
BMS
9/1/18-6/26/19
Intermittent FMLA/NJFLA (Concurrently)
FMLA/NJFLA Entitlement not to exceed 12 weeks.
Weissberg, Lauren
School Counselor
UHS
12/10/18-6/30/19
Paid Child Rearing Leave followed by Unpaid FMLA/NJFLA Leave(Concurrently)followed by Unpaid NON FMLA NON NJFLA (after entitlement time)
 
FMLA/NJFLA Entitlement not to exceed 12 weeks.
 
P-5.     APPROVE PRINCIPAL AND SUPERVISOR SALARIES
            Approve principals and supervisor 2017-2018 salaries for the period September 1, 2018 until 2018-2019 salaries are settled.
 
P-6.     APPROVE CHANGE OF SALARY CLASS
            Approve Change of Salary Class, effective September 1, 2018, in accordance with the information in the hands of each Board member.
 
P-7.     APPROVE ADDITIONAL EMPLOYEES FOR REAPPOINTMENT - 2018-2019
            Approve additional employees to be reappointed for the 2018-2019 school year, in accordance with the information in the hands of each Board member.
 

M. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:
 
POL-1.            APPROVE POLICY 5141.4 – CHILD ABUSE AND NEGLECT
            Approve Policy 5141.4 – Child Abuse and Neglect, in accordance with the information in the hands of each Board member.
 
POL-2.            APPROVE POLICY 6111 – SCHOOL CALENDAR
            Approve Policy 6111 – School Calendar, in accordance with the information in the hands of each Board member.
 

N. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1.     APPROVE LIST OF STUDENTS REMOVED FROM ROLLS
            Approve the list of students removed from the rolls [two (2) students exited (1 from secondary and 1 from high school) or a total of two (2) students for the 2018-2019 school year] who are not domiciled in this school district, in accordance with the non-public information in the hands of each Board member.
 
R-2.     APPROVE TO REMOVE STUDENT
            Approval to remove student #248227 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 
R-3.     APPROVE TO REMOVE STUDENT
            Approval to remove student #216531 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.
 

O. Technology Committee

 

P. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

Q. Unfinished Business

R. New Business

S. Comments from the Public

T. Executive Session

U. Adjournment  ___________ p.m.

 

Groups audience: