Worksession Meeting, Tuesday, February 13, 2018 - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083

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Dates: 
Tuesday, February 13, 2018 - 7:00pm

Township of Union Board of Education, worksession meeting, Tuesday, February 13, 2018 at 7:00 p.m. at the Administration Building, 2369 Morris Avenue, Union, New Jersey 07083.  Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA - FEBRUARY 13, 2018

 

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in BOLD only

E. Mission Statement

F. Approval of Minutes:

            1.         December 12, 2017 – worksession
            2.         December 12, 2017 – executive session
            3.         December 19, 2017 – regular meeting
            4.         December 19, 2017 – executive session
 

G. Communications

 
REQUEST FROM UNION TOWNSHIP COMMUNITY ACTION ORGANIZATION
            Request from Union Township Community Action Organization Inc. to use parking lots and driveway at Jefferson School on June 7, 2018 from 4:00 p.m. to 7:00 p.m. for the Senior Pre-Prom Red Carpet Event.
 
REQUEST TO USE BATTLE HILL SCHOOL – PASTA NIGHT FUNDRAISER
            Request for use of Battle Hill School for Pasta Night Fundraiser on May 4, 2018 from 3:00 p.m. to 9:30 p.m. to raise money for the Jason Lopes Fund and the Chrystal Scretchen Fund.
 
LETTER OF RESIGNATION – EIDEL
            Letter of resignation from David Eidel, districtwide teacher, effective December 1, 2017.
 
LETTER OF RESIGNATION – CARDINALE
            Letter of resignation, for the purpose of retirement, from Louis Cardinale, custodian-Union High School, effective March 1, 2018.
 
REQUEST FOR EXTENSION OF LEAVE – BARCA
            Request for extension of current unpaid maternity leave - non FMLA/NJFLA from Jamie Barca, special education teacher-Hannah Caldwell Elementary School, new return date June 1, 2018.
 
REQUEST FOR EXTENSION OF LEAVE – MATOS
            Request for extension of unpaid non FMLA medical leave from Maria Matos, paraprofessional-special services, new return date May 1, 2018.
 
LETTER OF RESIGNATION – KAKKALIS
            Letter of resignation from Arlene Kakkalis, greeter-Connecticut Farms Elementary School, effective February 23, 2018.
 
REQUEST FOR EXTENSION OF LEAVE – MURPHY
            Request for extension of unpaid FMLA/NJFLA (concurrently) followed by unpaid maternity non FMLA/NJFLA from Alison Murphy, teacher-Hannah Caldwell Elementary School, new return date September 1, 2018.
 
REQUEST FOR EXTENSION OF LEAVE – MARSHALL
            Request for extension of unpaid medical non FMLA leave from Gary Marshall, custodian-Burnet Middle School, tentative return date May 1, 2018.
 
REQUEST FOR EXTENSION OF LEAVE – BOGNER
            Request for extension of unpaid medical non FMLA leave from John Bogner, special education teacher-Hannah Caldwell Elementary School, new return date March 1, 2018
 
LETTER OF RESIGNATION – GONZALEZ
            Letter of resignation from Esperanza Gonzalez, Spanish teacher-Union High School, effective March 26, 2018.
 
LETTER OF RESIGNATION – VENDOLA
            Letter of resignation from Ronda Vendola, paraprofessional-Burnet Middle School, effective February 12, 2018.
 
LETTER OF RESIGNATION – DeBRIZZI
            Letter of resignation from Jared DeBrizzi, paraprofessional-Jefferson School, effective February 1, 2018.
 
REQUEST FROM JAMAR CHILES
            Request from Police Officer Jamar Chiles requesting to use one of the District's gym, up to three times per week, for basketball open gym from February 26, 2018 through April 30 2018.
 

H. Superintendent’s Report

            1.         Presentation by Akua Boakye/Jenn Williams - public relations update
            2.         Presentation by Ann Hart – roll out information – website, Frontline Insight
            3.         Presentation re: parent literacy workshop – grades 5-8 (February 20, 2018)
            4.         Presentation – Barry Loessel re: lighting (February 20, 2018)
 

I. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:
 
E-1.     AFFIRM SUPERINTENDENT’S RESOLUTION OF HIB
            Affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period January 2, 2018 to January 31, 2018, in accordance with the information in the hands of each Board member.
 
E-2.     APPROVE AMENDING DATES FOR SECOND SESSION OF CAMP INVENTION
            Approve amending dates for second session of Camp Invention at Jefferson School to August 6-August 10, 2018 (not school funded).
 
E-3.     APPROVE SMART CENTER – TREATMENT CENTER
            Approve Smart Center, Jenkintown, Pennsylvania, to provide social communication anxiety treatment to District students for the 2017-2018 school year, not to exceed $5,000 (Account #11-000-219-320-01-19), in accordance with the non-public information in the hands of each Board member.
 
E-4.     APPROVE CHILDREN SPECIALIZED HOSPITAL - EVALUATION
            Approve Children Specialized Hospital to provide speech feed/swallow evaluation at the rate of $713.00 for the 2017-2018 school year, not to exceed $1,426.00 (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.
 
E-5.     APPROVE ACES - EVALUATION
            Approve Assessments Counseling and Education Services (ACES), Florham Park, New Jersey to provide deaf and hard of hearing assistive technology evaluations at the rate of $1,200.00 per evaluation, not to exceed $2,400.000 for the 2017-2018 school year (Account #11-000-219-320-01-19), in accordance with the information in the hands of each Board member.
 
E-6.     APPROVE CURRICULUM GUIDES
            Approve the following curriculum guides:
 
  1. Advanced Placement United States History I – February 2018
  2. Advanced Placement United States History II – February 2018
 

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:
 
F-1.     TREASURER’S REPORT
            That the Treasurer’s Report dated January 31, 2018 be accepted.

F-2.     SECRETARY’S REPORT
            That the Secretary’s Report dated January 31, 2018 be accepted.

F-3.     CERTIFY TREASURER’S AND SECRETARY’S REPORT
            Pursuant  to  N.J.A.C. 6A:23-2.11(a), I certify that as of January 31, 2018 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                         /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                          Dated

            Pursuant to N.J.A.C.6A:23-2.2(h), we certify  that as of January 31, 2018 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.
 
F-4.     APPROVE APPROPRIATION TRANSFERS
            Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     APPROVE LIST OF CONTRACTS/PURCHASE ORDERS
            Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     APPROVE DISTRICT WIDE TRAVEL AND RELATED EXPENSES
            Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     PRE-APPROVE DISTRICTWIDE STUDENT FIELD TRIPS
            Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.
 
F-8.     APPROVE LIST OF 2017-2018 STATE CONTRACT VENDORS
            Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.
 
F-9.     APPROVED LIST OF CONTRACTS/PURCHASES (STUDENT ACTIVITY)
            Approve the attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) (paid by funds raised by or collected by students), in accordance with the information in the hands of each Board member:
 
School
Account/Department
Vendor/Description
Amount
Union High School
3340/Athletics: softball
BSN Sports/softball equipment
$3,000.00
Union High School
2049/National Honor Society
NASSP/pins, cords and tassels
$1,761.00
Union High School
3220/Athletic: Student Trainer Club
UHS Scholarships - Estimate for the Lou Rettino Scholarship (Football)
$1,000.00
Union High School
3220/Athletics: Student Trainer Club
UHS Scholarship – estimate for the student trainers scholarship
$3,000.00
Union High School
2018/Senior Awards
Policeman’s Benevolent Association – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Spencer Savings Bank – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Special Children’s Committee of Union – Lodge Elks #1583 – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Special Children’s Committee of Union – Lodge Elks #1583 – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Khalid Shahid Memorial Scholarship – Student TBD
$2,000.00
Union High School
2018/Senior Awards
Khalid Shahid Memorial Scholarship – Student TBD
$2,000.00
Union High School
2018/Senior Awards
Douglas M. Krueger Memorial Scholarship – Student TBD
$2,000.00
Union High School
2018/Senior Awards
Wayne Russo Memorial Scholarship – Student TBD
$2,500.00
Union High School
2018/Senior Awards
Connect One Bank – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Connecticut Farms Church Heritage Scholarship – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Vogel Memorial Prize for the Excellence in French – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Jason Lopes Memorial Award – Battle Hill PTA – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Crystal Scretchen Memorial Award – Battle Hill PTA – Student TBD
$1,000.00
Union High School
2018/Senior Awards
Union EMS Unit of Union – Student TBD
$1,000.00
Kawameeh Middle School
41/Musical Production
Marianne Deczynski – to purchase items for concession sales for Alice in Wonderland, Jr.
$2,000.00 (not to exceed)
Union High School
2059/Pepsi Account
“No Squares in my Circle” – keynote speech – Jean Clervil
$1,000.00
Union High School
2072/Hiking Club
Union BOE Transportation Dept – reimburse Account #7538 for hikes on 9/30/17, 10/21/17, 1/9/17 and 1/27/18
$1,691.25
Union High School
2046/Key Club
DCON – District Convention of Key Club - end of service year awards and new board elections
$7,000.000 (not to exceed)
Kawameeh Middle School
40/Principal
Passaic Valley Coaches – ski/snowboard club trip to Stowe, VT (March 23-25, 2018)
$6,400.00
Kawameeh Middle School
40/Principal
Ski 93 Trips, Inc. – ski/snowboard club trip to Stowe, VT (March 23-25, 2018)
$15,167.00
Union High School
2045/Music
Worldstrides – payment #1 for Boston competition
$23,057
Union High School
2045/Music
Worldstrides – payment #2 for Boston competition
$23,056
Union High School
2045/Music
Worldstrides – final payment for Boston competition
$15,370
Union High School
77/Theater
Rose Brand – rental of star drop for UHSPAC Peter Pan
$2,293.50
Union High School
77/Theater
Vance Entertainment – final payment for set and prop rental for Peter Pan
$26,302.60
Union High School
3350/Athletics: Boys Baseball Club
Sports Academy Zoned Inc. – estimate baseball team training
$2,500.00 (estimate)
Union High School
3350/Athletics: boys baseball club
BSN Sports Inc. – baseball sweatshirts for entire team
$2,500.00 (estimate)
 
F-10.   APPROVE 2017-2018 OUT-OF-DISTRICT STUDENT PLACEMENT LIST
            Approval be given to amend the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.
 
F-11.   APPROVE FUNDRAISERS
            Approve the following fundraisers, in accordance with the information in the hands of each Board member:
 
Fundraiser/Event Name
Date
Purpose
Gertrude Hawk-Spring Trip 2018
February 23, 2018
To raise funds for the UHS/Chorus/Band 2018 spring trip to Boston
Vending Machine
2017-2018
To raise funds for the UHS/athletic trainer scholarships (Lou Rettino Scholarship)
Candy/water sales
2017-2018
To raise funds for UHS scholarships
Alice in Wonderland playbills – ad sale fundraiser
February 21-March 8, 2018
Raise funds to cover cost of playbill printing and other production expenses for musical – Alice in Wonderland
Annual Baseball Program – Ad sale fundraiser
February 26-March 19, 2018
To raise funds to cover costs for winter zoned workouts, pre/post team food events and Union Middle School night game event
Stop & Shop Community Bagging Fundraiser
March 3, 2018
To raise funds for winter zoned workouts, pre/post team food events and Union Middle School night game event
Snap Rise Fundraiser
March 5-31, 2018
Donations to be used for winter zoned workouts, pre/post team food events and Union Middle School night game
March of Dimes – Dress Down Day
April 27, 2018
Raise funds for the national, state and local regional campaign for FBLA (UHS)
Feminist Club T-Shirt Sale
February 1-June 1, 2018
Raise funds for the UHS Feminist Club
Iceland Trip Rummage Sale Fundraiser
March 17, 2018
To raise funds for transportation to/from airport for UHS Environmental Science Field Trip - Iceland Trip
Bake Sale/Food Sale Fundraiser
February 1-June 30, 2018
To raise funds for the UHS/ISO recipient scholarships
Fruit Snack Sales Fundraiser
February 1-May 30, 2018
To raise funds for the UHS/twirling competition entries and equipment
Ad Booklet Fundraiser
March 1-March 31, 2018
To raise funds for the UHS softball team
Pretzel Sale
March 2018
To raise funds for a German Honor Society field trip to the Neue Galerie in New York
Zumba Night
February 27, 2018
To raise funds for the UHS/Class of 2018 activities (project graduation, senior trip and prom)
Coffee and Canvas Night
March 9, 2018
To raise funds for the UHS/NAHS Senior Scholarship Fund
Shoprite – Bagging Event Fundraiser
March 31, 2018
To raise funds for the student-run production of Avenue Q School Edition (UHSPAC Advanced Musical Theatre Class)
Fundraising by canning in front of stores
March 1-June 25, 2018
To raise funds for for snacks after games and practices for football and boys soccer teams
Snack Sale Fundraiser
February through June 2018
To raise funds for boys volleyball team
Red Cross Blood Drive March 20, 2018 UHS/Peer Ambassadors - blood drive - scholarship to be give to Peer Ambassador
 
F-12.   ACCEPT DONATIONS
            Accept the following donations, in accordance with the information in the hands of each Board member:
 
From
For Use By
$/Item
Merck
Union High School
$2,500.00
Lifetouch
Franklin Elementary School
$660.40
 
F-13.   APPROVE DISTRIBUTION OF FUNDS – UHS SENIOR SCHOLARSHIP AWARDS
            Approve distribution of funds from the following Union High School Senior Scholarship Awards:  (a) $100 – Dora D. Feins Achievement Awards Fund, (b) $82 – Dora D. Feins Achievement Awards Fund (cost of two plaques), (c) $100 – Myrtle V. Hassey Awards Fund (two awards - $50 each), (d) $1,500 – Bob O’Dell Scholarship Fund, (e) $500.00 – Bob O’Dell Scholarship Fund (June O’Dell Award”) (two awards - $250 each), (f) 12,000 – Ellen S. Rever Memorial Scholarship Fund (two awards - $500 each), (g) $1,000 - Anna Zofay Slobodianyk Memorial Fund (two awards - $500 each).
 
F-14.   APPROVE LEASE PURCHASE – NEW COPIERS
            Approve lease purchase of new copiers under State Contract Commodity Code G-2075 and State Contract A40467 for Savin Copiers districtwide from Atlantic Business Products, in accordance with the information in the hands of each Board member.
 
F-15.   For informational purposes only – vote not required.  List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.
 

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:
 
O-1.     APPROVE SECURITY DRILL/BUS EVACUATION REPORTS
            Pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, approve the following security drill and bus evacuation reports for the  2017-2018 school year, in accordance with the information in the hands of each Board member.
 
O-2.     APPROVE PROPOSAL – EXTERIOR WALL REPAIR STUDY
            Approve proposal for architectural and engineering services for exterior wall repair study at Administration Building, in accordance with the information in the hands of each Board member.
 
O-3.     APPROVE CHANGE ORDER #11 – CEILING, LIGHTING, FIRE ALARM-UHS
            Approve Change Order #11 from GPC Inc. for ceiling, lighting and fire alarm replacement at Union High School in the amount of $37,339.54 as per District request to furnish and install low voltage dimming system for auditorium, in accordance with the information in the hands of each Board member.
 
O-4.     APPROVE LEGALSHIELD
            Approve LegalShield as a voluntary legal service program available for District employees, in accordance with the information in the hands of each Board member.
 
 
Discussion Item(s):
            1.         Request from Union Township Community Action Organization Inc. to use parking lots and driveway at Jefferson School on June 7, 2018 from 4:00 p.m. to 7:00 p.m. for the Senior Pre-Prom Red Carpet Event, in accordance with the information in the hands of each Board member.
 
            2.         Request for use of Battle Hill School for 4th annual Pasta Night Fundraiser on May 4, 2018 from 3:00 p.m. to 9:30 p.m. to raise money for the Jason Lopes Fund and the Chrystal Scretchen Fund.
 
           3.          Request from Police Officer Jamar Chiles requesting to use one of the District's gym, up to three times per week, for basketball open gym from February 26, 2018 through April 30 2018., in accordance with the information in the hands of each Board member.
 
 

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:
 
P-1.     PERSONNEL ACTIONS
            Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     APPROVE SUBSTITUTE LISTS
            Approve Substitute Lists for the 2017-2018 school year in accordance with the information in the hands of each Board.

P-3.     ACCEPT LETTERS OF RESIGNATION/RETIREMENT
            Accept letters of resignation/retirement from the following staff:
 
Resignations
Name
 
Position
Location              
Eff.
Date
Reason
Notes/
Corrections
DeBrizzi, Jared
Paraprofessional -SS
Jeff
2/1/18
Resignation
 
Eidel, David
Teacher
DW
12/1/17
Resignation
 
Gonzales, Esperanza
Teacher of Spanish
UHS
3/26/18
Resignation
 
Kakkalis, Arlene
Greeter
CF
2/23/18
Resignation
 
Vendola, Ronda
Paraprofessional -SS
BMS
2/12/18
Resignation
 
 
 
Retirements
Name
 
Position
Location           
Effective Date: (Noted on letter)
Reason
Date of Hire
Not including leave of absences.
(May include Substituting history)
Attendance to BOE meeting
Cardinale, Louis
Custodian
UHS
3/1/18
Retirement
02/21/2003
TBD
 
 
P-4.     APPROVE LEAVES
            Approve leaves for the following staff:
 
 
Name
 
Position
Location              
Leave Dates
Leave Type 
Regarding updated info only.
Notes/
Corrections:
All tentative approvals are pending required documentation.
Barca, Jamie
Special Education Teacher
HC
Extension
Return
6/1/18
Unpaid NON FMLA/NJFLA Maternity Leave
Org. Leave return 3/1/18. FMLA/NJFLA entitlement time exhausted.
Bogner, John
Elementary Teacher
HC
Extension
Return
3/1/18
Unpaid NON FMLA Medical Leave
FMLA Requirements not met.
Org. leave began 11/14/17.
 
Marshall, Gary
Custodian
BMS
Extension
Return
5/1/18
Extension of Unpaid Medical NON FMLA leave
FMLA entitlement time has been exhausted. Org. leave began 6/5/17.
Matos, Maria
Paraprofessional –Special Services
BH
Extension Return 5/1/18
Unpaid NON FMLA Medical Leave
Org. Leave began 9/1/16.
Does not meet FMLA hour requirements. 
Murphy, Alison
Elementary Teacher
HC
Extension
Return 9/1/18
Unpaid FMLA/NJFLA (Concurrently) followed by unpaid Maternity NON FMLA/Non NJFLA
FMLA/NJFLA entitlement time 12 weeks.  Org. leave began 10/19/17.
 
 
 
P-5.     APPROVE DESIGNATED SCHOOL SAFETY SPECIALIST – BENAQUISTA
            Approve the designation of Gerry Benaquista as School Safety Specialist, pursuant to P.L. 2017 c. 162, in accordance with the information in the hands of each Board member.
 
P-6.     APPROVE ATTENDING MEETINGS AT MUJC
            Approve Latesha Jenkins, Supervisor of Special Services, to attend meetings at the Morris Union Jointure Commission, at no cost to the District for the 2017-2018 school year.
 
 

L. Policy Committee

 

M. Residency Committee Resolutions

 

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolutions for the Board’s consideration:
 
T-1.     APPROVE DISPOSAL OF EQUIPMENT
            Approve the disposal of laptops and computers from the District inventory, in connection with the information in the hands of each Board member.
 
 

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 

P. Unfinished Business

Q. New Business

R. Comments from the Public

S. Adjournment  ___________ p.m.

 
 

 

 

 

Groups audience: