Tuesday, September 12, 2017 - Worksession Meeting - 7 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083 | Township of Union Public Schools

Date

Tuesday, September 12, 2017 - 07:00 pm

Township of Union Board of Education worksession meeting, Tuesday, September 12, 2017 at 7:00 p.m. - Administration Building, 2369 Morris Avenue, Union, NJ 07083. Action will be taken.

TOWNSHIP OF UNION BOARD OF EDUCATION

WORKSESSION AGENDA – SEPTEMBER 12, 2017

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Comments from Public on Resolutions in BOLD only

E. Approval of Minutes:

1. July 18, 2017 – regular meeting

2. July 18, 2017 – executive session

F. Communications

Letter from Pel Industries, Inc. to sell school apparel at retailers.
Letter of resignation from Alison Walsh, paraprofessional-Washington Elementary School, effective September 1, 2017
Request for maternity leave followed by FMLA/NJFLA from Katie Ballard, 3^rd grade teacher-Hannah Caldwell Elementary School from September 16, 2017 with a return date of February 26, 2018.
Request for continuation of paid non-FMLA medical leave from Lauren Hunter Covino, paraprofessional-Battle Hill Elementary School, with a return date of October 2, 2017.
Letter of resignation from Agata Gorski, leave replacement-Kawameeh Middle School, effective September 1, 2017.
Request for extension of unpaid FMLA leave followed by unpaid non-FMLA/NJFLA maternity leave from Jennifer Hampp, resource room teacher-Battle Hill Elementary School, through January 31, 2018.
Letter of resignation, for the purpose of retirement, from Larry Jenkins, full-time bus driver-transportation department, effective October 31, 2018.
Update to request for maternity and FMLA/NJFLA leave from Danielle Stabler, Science teacher-Kawameeh Middle school, new return date of December 1, 2017.
Letter of resignation from Jalessa Phillips, paraprofessional-Jefferson School, effective September 1, 2017.
Request for military leave of absence from Pooja Patel, paraprofessional-Union High School, from September 18, 2017 through February 7, 2018.
Letter of resignation from Nancy Terreza, greeter-Hannah Caldwell School, effective September 1, 2017.

G. Superintendent’s Report

1. Yvonne Lorenzo – ESL Program – September 19^th

2. Randi Moran – ELA - School Year 2017-2018 – September 19^th

3. Dr. Jeremy Cohen – Math School - Year 2017-2018 – September 19^th

H. Education/Student Discipline Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Education/Student Discipline Committee presents the following resolutions for the Board’s consideration:

E-1. Approve the following Curriculum Guides, in accordance with the information in the hands of each Board member:

Science Grade 1
Social Studies Grade 1
Science Grade 4

E-2. Approve, in accordance with N.J.A.C. 6A:23A-18.5, the District’s students attending Green Brook Academy, Green Brook, New jersey, be provided meals at no charge and in accordance with N.J.A.C. 6A:23-4.5(a)20 authorizes Green Brook Academy to include costs of meals provided with the annual tuition rate charged for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

E-3. Approve Professional Service Contract with Bharati Mullick, M.D., as Chief Medical Inspector pursuant to N.J.S.A. 18A:40-1 for the 2017-2018 school year at an annual fee of $20,000,in accordance with the information in the hands of each Board member.

E-4. Approve the use of SD Gameday, LLC, substitute athletic training service, for additional coverage or when Athletic Trainer is not available, in accordance with the information in the hands of each Board member.

E-5. Approve Settlement Agreement for A.M., in accordance with the non-public information in the hands of each Board member.

E-6. Approve the elimination of the Behavioral Disabilities Program at Burnet Middle School, effective September 20, 2017, in accordance with the information in the hands of each Board member.

E-7. Approve contract with Irvington Board of Education for A.B. to attend Union High School for the 2017-2018 school year with amount of tuition as prescribed by State and Administrative Code, in accordance with the non-public information in the hands of each Board member.

I. Fiscal and Planning Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Fiscal and Planning Committee presents the following resolutions for the Board’s consideration:

F-1.     That the (a) final Cycle 13 Treasurer’s Report dated June 30, 2017 and (b) Treasurer’s Report dated August 31, 2017 be accepted.

F-2.     That the (a) final Cycle 13 Secretary’s Report dated June 30, 2017 and (b) Secretary’s Report dated August 31, 2017 be accepted.

F-3.     Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of August 31, 2017 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district Board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                        /s/   Gregory E. Brennan                                                        ____________
                        Gregory E. Brennan, Board Secretary                                         Dated

Pursuant to N.J.A.C.6A:23-2.2(h), we certify that as of August 31, 2017 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the Board to be correct.

F-4.     Approve appropriation transfers in accordance with the information in the hands of each Board member.

F-5.     Approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 (bid exceptions to requirement for advertising) and 18A:18A-10(a) (purchase through State agency; procedure), in accordance with the information in the hands of each Board member.

F-6.     Approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each Board member.

F-7.     Pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each Board member.

F-8. Approve the amended list of the 2017-2018 State Contract Vendors pursuant to N.J.S.A. 18A:18A-10(a) (purchase through State agency; procedure) to facilitate schools’ purchasing, in accordance with the information in the hands of each Board member.

F-9. Accept the following donations:

From	For Use by	$/Item
Bob’s Discount Furniture, LLC	Union High School	$2,500.00

F-10. Approve the amended the 2017-2018 out-of-district student placement list, in accordance with the information in the hands of each Board member.

F-11. Approve the additional State Aid received for the 2017-2018 school year in the amount of $213,348 to be used for unbudgeted needs of the special services department (Account #11-000-100-566-01-19/7006 – private special OOD tuition).

F-12. Approve transfer from undesignated fund balance in the amount of $350,000 to special education department (Account #11-000-100-566-01-19/7006 – private special OOD tuition).

F-13. Approve Change Order from Hanna’s Mechanical Contractors Inc. for mechanical and electrical work to bring 27 existing condenser units to safe and proper function, in the amount of $24,837.45 as part of the Franklin Elementary School Roof project, in accordance with the information in the hands of each Board member.

F-14. Approve travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-5.8; 5.9 for the NJSBA Workshop convention in Atlantic City, New Jersey for Board members and Central Office Administration.

F-15. Approve the school based applications to the Play Unified 2017-2018 Grant, Special Olympics for the following schools: (a) Union High School, in accordance with the information appended to the minutes.

F-16. Approve renaming the ConnectOne account – “Union High School Booster Association” to “Union High School Student Activities” and with the following signatories: Corey Lowery, Terrell Rutty and Lori Boyd.

F-17. For informational purposes only – vote not required. List of legal services for the 2017-2018 school year, in accordance with the information in the hands of each Board member.

DISCUSSION ITEM:

1. Letter proposal from Pel Industries to sell school apparel at retailers, in accordance with the information in the hands of each Board member.

J. Operations Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Operations Committee presents the following resolutions for the Board’s consideration:

O-1. Approve proposal from EI Association for professional architecture and planning services for districtwide utilization and demographic study, in accordance with the information in the hands of each Board member.

O-2. Request from Maranatha Christian Fellowship, Newark, New Jersey, a non-profit organization, requesting use of a school facility on Saturday, October 7, 2017 and Sunday, October 8, 2017 for their annual seminar (Certificate of Insurance to be provided), in accordance with the information in the hands of each Board member.

O-3. Approve Multicultural Day Fundraiser for Saturday, November 18, 2017 for the purpose of raising funds for UHS student trip to Iceland, in accordance with the information in the hands of each Board member.

O-4. Approve organizational chart for the District, in accordance with the information in the hands of each Board member.

O-5. Approve Annual Integrated Pest Management Notice for 2017-2018 school year, in accordance with the information in the hands of each Board member.

O-6. Approve the rental of the Boys & Girls Club of Union County for the 2017-2018 winter swim season for $12,000, in accordance with the information in the hands of each Board member.

K. Personnel Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Personnel Committee presents the following resolutions for the Board’s consideration:

P-1.     Personnel Actions be approved in accordance with the information in the hands of each Board member.

P-2.     Amend Substitute Lists for the 2016-2017 school year in accordance with the information in the hands of each Board.

P-3.     Accept letters of resignation/retirement from the following staff:

RESIGNATIONS

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences. (May include Substituting history)	Attendance to BOE meeting
Jenkins, Larry	F/T Driver	Transpor-tation	10/31/18	Retirement	02/01/1987	TBD

RETIREMENTS

Name	Position	Location	Effective Date: (Noted on letter)	Reason	Date of Hire Not including leave of absences. (May include Substituting history)	Attendance to BOE meeting
Jenkins, Larry	F/T Driver	Transpor-tation	10/31/18	Retirement	02/01/1987	TBD

P-4. Approve leaves for the following staff:

Name	Position	Location	Leave Dates	Leave Type Regarding updated info only.	Notes/ Corrections
Ballard, Katie	3^rd Grade Teacher	HC	9/16/17 Return 2/26/18	Paid Maternity And Unpaid FMLA/NJLA (Concurrently)
Covino-Hunter, Lauren	Paraprofessional	BH	Extension through 10/1/17 Return of 10/2/17	Unpaid Non FMLA paid medical	FMLA time exhausted
Hampp, Jennifer	Resource Room Teacher	BH	Extension through 1/31/18	Unpaid FMLA and Non FMLA Non Paid Maternity	Org. Leave began 2/27/17
Stabler, Danielle	Science Teacher	KMS	Update to Return Date Return 12/1/17	Maternity and FMLA/NJFLA-(Concurrently)	Org. Return 12/18/17
Patel, Pooja	Paraprofessional	Jeff	9/18/17-2/7/18	Paid and partially Paid Military Leave	Payment to reflect our Military Leave Policy 4151.9/4251.9

P-5. Approve principals and supervisor salaries for the period September 1, 2017 through August 31, 2018.

P-6. Approve the 2017-2018 Hourly Rates List, in accordance with the information in the hands of each Board member.

P-7. Approve the following staff member whose salary is funded in full through the Districts’ ESEA FY18 Title IIA grant: (a) Kelly Piano, Jefferson School, $68,106, Title IIA (CSR) Math.

P-8. Approve the following staff members whose salaries are funded in full through the Districts’ ESEA FY 18 Title I grant: (a) Michael Jeter, Union High School, $66,449-Title 1 Math and (b) Peter Chantzis, Burnet Middle School, $65,322-Title 1 Math.

P-9. Approve additional Change of Salary Class (effective September 2017), in accordance with the information in the hands of each Board member.

P-10. Approve amended List of Central Office Employees appended to the resolution providing salary and fringe benefits for all staff in the Central Office for the period from July 1, 2017 to June 30, 2018, in accordance with the information appended to the minutes.

L. Policy Committee

Upon recommendation of the Superintendent of Schools, the Policy Committee presents the following policy(ies) for the Board’s consideration:

POL-1. File Code 3570 – District Records and Reports – Policy, Regulation and Legal References, in accordance with the information in the hands of each Board member (final reading).

POL-2. File Code 4116 – Evaluation of Teaching Staff Members – Policy, Regulation and Legal References, in accordance with the information in the hands of each Board member (final reading).

POL-3. File Code 5111 – Admission – Policy and Legal References, in accordance with the information in the hands of each Board member (final reading).

POL-4. File Code 3570 – School Meal Program Arrears, in accordance with the information in the hands of each Board member (final reading).

M. Residency Committee Resolutions

Upon recommendation of the Superintendent of Schools, the Residency Committee presents the following resolutions for the Board’s consideration:

R-1. Approval be given to amend the list of students removed from the rolls [one (1) students exited from August 1 through August 31, 2017 (one from elementary) or a total of four (4) students for the 2017-2018 school year] who are not domiciled in this school district and zero (0) students who will be allowed to complete the 2017-2018 school year, in accordance with the information in the hands of each Board member.

R-2. Approval to remove student #298178 from the attendance rolls as the student has been determined to be ineligible to attend the Township of Union Public Schools as a resident student.

N. Technology Committee

Upon recommendation of the Superintendent of Schools, the Technology Committee presents the following resolutions for the Board’s consideration:

T-1. Approve the removal of Cisco switches from the District inventory, in connection with the information in the hands of each Board member.

O. Approval of Bills

Upon recommendation of the Superintendent of Schools, that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.