November 12, 2013 Worksession Agenda

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Dates: 
Tuesday, November 12, 2013 - 7:00pm

THIS MEETING WILL TAKE PLACE AT THE JAMES CAULFIELD ADMINISTRATION BUILDING  2369 MORRIS AVENUE, UNION, NEW JERSEY AT 7 P.M.

 

 

UNION TOWNSHIP BOARD OF EDUCATION
              WORKSESSION AGENDA
              NOVEMBER 12, 2013
 
A.       Roll Call
 
B.       Flag Salute
 
C.       Open Public Meetings Act Statement
 
D.             Approval of Minutes:
1.                  Executive Session – August 20, 2013
2.                  Special Meeting – August 28, 2013
3.                  Worksession – September 10, 2013
4.                  Executive Session – September 10, 2013
5.                  Regular Meeting – September 17, 2013
6.                  Executive Session – September 17, 2013
7.                  Worksession – October 8, 2013
8.         Executive Session - October 8, 2013
 

E.           Communications:

 1.                  Letter from Jessica Aumack, Case Manager, Groundwater & Environmental Services, Inc. regarding investigation of environmental conditions at property located at 2437 Morris Avenue, Union, NJ.

 2.                  Letter of resignation from Mohammed Elbanna, classroom assistant at Franklin School, effective October 21, 2013

 3.                  Request for maternity and unpaid family leave from Lauren Weissberg, School Counselor, Union High School, for the period January 6 through June 15, 2014.

 4.                  Letter of resignation for the purpose of retirement from Daniel LaPlaca, custodian at Livingston School, effective February 1, 2014.

 5.                  Request for three month unpaid family leave from Nona Phillips, special education teacher at Burnet Middle School for the period November 1, 2013 through January 31, 2014.

 6.                  Request for continuation of maternity and unpaid family leave from Lauren Dougherty, English teacher at Kawameeh Middle School, for the period October 11 2013 through February 11, 2014.

 7.                  Request for maternity, unpaid family and extended child rearing leaves from Colleen M. Cannon, art teacher at Battle Hill and Livingston Elementary Schools, for the period December 20 2013 through the end of the 2013-2014 school year.

 8.                  Request from Karen People, United Community Center, Inc., Chairperson of Martin Luther King, Jr. Celebration Committee for use of Hannah Caldwell School from 10 a.m. to 4 p.m. on Monday, January 20, 2014.

 9.                  Request for unpaid family leave from Genevieve Reis, ten month secretary at Union High School for the period September 19, 2013 through December 20, 2013.

 10.              Request for extended child rearing leave from Dana Liloia, teacher at Connecticut Farms School, for the period January 2, 2014 through March 3, 2014.

 11.              Request for intermittent family leave from Roseanne Borges, math teacher at Union High School, for the 2013-2014 school year.

 

 F.       Superintendent's Report

G.            Education/Student Discipline Committee Resolutions
 

E-1.  The committee recommends and I so move that approval be given to amend the 2013-2014 Out-of-District Atypical Student Placement List in accordance with the information in the hands of each board member.

E-2.    The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [three (3)    students exited for the period October 1 through October 31, 2013; a total of  5 students exited for the 2013-2014 school year] who are not domiciled in this school district and one student who will be allowed to complete the 2013-2014 school year in accordance with the information in the hands of each board member.

E-3.    The committee recommends and I so move that the board approve Nonpublic School Technology Initiative Program agreement with Union County Educational Services Commission for the 2013-2014 school year in accordance with the information in the hands of each board member.

E-4.    The committee recommends and I so move that the board approve list of films to be shown in Union High School Health classes in accordance with the information in the hands of each board member.

 

E-5.    The committee recommends and I so move that the board approve NJQSAC District Statement of Assurance for the 2013-2014  school year in accordance with the information in the hands of each board member.

 

E-6.    The committee recommends and I so move that the board approve Teacher/Related Services/Principal Supervisor Evaluation Rubrics in accordance with the information in the hands of each board member.

 

E-7.    The committee recommends and I so move that the board approve establishment of a Kindergarten In-class replacement program at Connecticut Farms Elementary School for the 2013-2014 school year in accordance with the information in the hands of each board member.

 

H.        Fiscal and Planning Committee Resolutions:

F-1.    The Committee recommends and I so move that the Treasurer’s Report dated October 31, 2013 be accepted.

F-2.    The Committee recommends and I so move that the Secretary’s Report dated October 31, 2013  be accepted.



F-3.    Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of October 31st, 2013 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of October 31st 2013 after review of the secretary’s monthly financial report (appropriate section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.

F-5.    The committee recommends and I so move that the Comprehensive Annual Financial Report (CAFR) and the Auditor’s Management Report be accepted in accordance with the copy in the hands of each board member and on file in the office of the Secretary.

F-6.    The committee recommends and I so move that the board approve contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member.

F-7.    The committee recommends and I so move that the Board approve following list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21):  (a) School Specialty - $4156.25 – payment of student planners – Union High School; (b) Production Resource Group - $3,473.61 – lighting for “In the Heights” – Union High School  

F-8.    The committee recommends and I so move that the Board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-9.    The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

F-10. The committee recommends and I so move that the Board accept the following donations in accordance with the information in the hands of each board member: (a) Target - $363.19 for use by Connecticut Farms School; (b) Time, Inc. - $91.60 for use by Connecticut Farms School; (c) Ahold Financial Services - $360.73 for use by Connecticut Farms School; (d) Time, Inc. - $199.50 for use by Connecticut Farms School; (e) Target - $55.00 for use by Livingston School; (f) Target - $167.32 for use by Burnet Middle School; (g) Walmart - $500.00 for use by Burnet Middle School  

 

J.       Operations Committee Resolutions:
 

O-1.   The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member.

O-2.   The committee recommends and I so move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period October 7 to November 4, 2013

O-3.   The committee recommends and I so move that the board approve Agreement for Facility Use with Union Health Department in accordance with the information in the hands of each board member.

O-4.   The committee recommends and I so move that the board approve Initial Application for Temporary Instructional Space for the 2013-2014 school year in accordance with the information in the hands of each board member.

O-5.   The committee recommends and I so move that the board approve discard of textbooks in accordance with the information in the hands of each board member.

O-6.   The committee recommends and I so move that the board approve revised Uniform State Memorandum of Agreement between Education and Law Enforcement Officials in accordance with the information in the hands of each board member.

DISCUSSION ITEMS:

1.    Use of Hannah Caldwell Elementary School by United Community Center on January 20, 2014 from 10 a.m. to 4 p.m. for annual Martin Luther King, Jr. Celebration

 

K.       Personnel Committee Resolutions:
 

P-1.    The Superintendent recommends, the committee concurs and I so move that Personnel Actions be approved in accordance with the information in the hands of each board member.

P-2.    The Superintendent recommends, the committee concurs and I so move that the Board approve the November 2012 Substitute/Home Instruction List, Substitute Custodians, Substitute Cafeteria/ Playground Aides; Classroom Assistants and Secretaries and Substitute Bus Drivers and Bus Aides and Substitute After School Monitors  in accordance with the information in the hands of each board member.

 

P-3.    The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff:  (a) Mohammed Elbanna, classroom assistant at Franklin School, effective October 21, 2013; (b) Daniel LaPlaca, custodian at Livingston School, effective February 1, 2014

 

P-4.    The Superintendent recommends, the committee concurs and I so move that the board approve leaves for the following staff: (a) Lauren Weissberg, School Counselor at Union High School, maternity and unpaid family leave for the period January 6 through June 15, 2014; (b) Nona Phillips, special education teacher at Burnet  Middle  School  unpaid family leave for the period November 1, 2013 through January 31, 2014; (c)  Lauren Dougherty, English teacher at Kawameeh Middle School continuation of maternity and unpaid family leave for the period October 12, 2013 through February 11, 2014; (d) Colleen M. Cannon, art teacher at Battle Hill and Livingston Elementary Schools, maternity, unpaid family and extended child rearing leaves for the period December 20, 2013 through the end of the 2013-2014 school year; (e) Genevieve Reis, ten-month secretary at Union High School unpaid family leave for the period September 19 through December 20, 2013; (f) Dana Liloia, teacher at Connecticut Farms School, extended child rearing leave for the period January 2 through March 3, 2014; (g) Roseanne Borges, math teacher at Union High School, intermittent family leave for the 2013-2014 school year;

P-5.    The Superintendent recommends, the committee concurs and I so move that the board approve Morris Union Jointure Commission, 340 Central Avenue, New Providence, New Jersey to do Transition Assessments at a rate of $450; Advanced Transition Assessments at a rate of $1990; Advanced and Community Assessments at a rate of $2990 and Job Sampling/Coaching at a rate of $150 per hour in an amount not to exceed $12,000 for the 2013-2014 school year in accordance with the information in the hands of each board member. (Acct # 11-000-219-320-01-19)

P-6.    The Superintendent recommends, the committee concurs and I so move that the board approve staff to act as Library Supervision at Union High School; 1.5 hours two (2) afternoons per week in accordance with the information in the hands of each board member.

 

P-7.    The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Team at a rate of $20 per hour for 15 hours not to exceed $300 per person: Accelerated Math 7 – Scott Cornacchia, Maria Grillas and Lauren Wojcik (Acct #11-000-221-104-01-54-0612/7083)

 

P-8.    The Superintendent recommends, the committee concurs and I so move that the board amend Language Arts Grade 5 Curriculum Writing Team as follows: Alison Brehm replaces Maureen Corbett and Lindsay Marino (formerly Lindsay Kolator) and amend Fashion Marketing/Hospitality and Tourism Curriculum Writing Team as follows: Frank Napolitano to replace Ellie Schollmeyer

P-9.    The Superintendent recommends, the committee concurs and I so move that the board approve staff as security monitors for the performances of “In The Heights” at Union High School from November 14 through 17, 2013 in accordance with the information in the hands of each board member. 

P-10. The Superintendent recommends, the committee concurs and I so move that the board approve Corrective Action Plan (CAP) in response to the breach of employee Social Security Numbers that occurred in the school district during September, 2013.

P-11. The Superintendent recommends, the committee concurs and I so move that the board approve District Advisory Committee Members for the 2013-2014 school year in accordance with the information in the hands of each board member.

P-12. The Superintendent recommends, the committee concurs and I so move that the board approve the termination of employee #11373 for job abandonment in accordance with the information in the hands of each board member.

P-13. The Superintendent recommends, the committee concurs and I so move that the board accept proposal from Potter Architects, 410 Colonial Avenue, Union, New Jersey for architectural services in connection with 2013 ROD Grant – Union High School Electrical Upgrade in an amount not to exceed $750 in accordance with the information in the hands of each board member.

P-14. The Superintendent recommends, the committee concurs and I so move that the board accept proposal from Potter Architects, 410 Colonial Avenue, Union, New Jersey for architectural services in connection with 2013 ROD Grant – Washington Elementary School Auditorium HVAC project in an amount not to exceed $750 in accordance with the information in the hands of each board member.

P-15. The Superintendent recommends, the committee concurs and I so move that the board approve Theresa Marino, district certified teacher to provide home instruction to district students at a rate of $38.25 per hour on an “as needed” basis for the 2013-2014 school year. (Acct #17197/11-150-100-101-96-19-SS19)

P-16. The Superintendent recommends, the committee concurs and I so move that the board approve Dana Mexiner, district certified teacher to provide ABA to district students at a rate of $50 per hour on an “as needed” basis for the 2013-2014 school year. (Acct#17197/11-150-100-101-96-19-SS19)

P-17. The Superintendent recommends, the committee concurs and I so move that the board approve district staff to present at parent workshops during the 2013-2014 school year at a rate of $40 per hour plus $40 per hour preparation, not to exceed $80 per person: (a) Daniel Hrdina, (b) Brian Kaufman and (c) Sarah McCullogh (Acct# 11-000-223-110-01-19)

P-18. The Superintendent recommends, the committee concurs and I so move that the board approve Silvergate Prep, 10 Finderne Avenue, Bridgewater, NJ to provide bedside instruction for a district student on an “as needed” basis for the period October through December, 2013 not to exceed $2500 in accordance with the information in the hands of each board member. (Acct # 7693 – 11-150-100-320-01-19)

P-19. The Superintendent recommends, the committee concurs and I so move that the board approve Morris Union Jointure Commission to perform Augmentative and Alternative Communication Evaluations at a rate of $315 per evaluation, not to exceed $5,000 for the 2013-2014 school year. (Acct #11-000-219-320-01-19)

 

L.            Approval of Bills
 

The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

 
 
M.      Unfinished Business
 
 
N.      New Business
 
 
O.      Comments from the Public
 
 
P.       Adjournment                                                          ______ p.m.
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