January 3, 2013 Organization/Worksession Meeting

Primary tabs

Dates: 
Thursday, January 3, 2013 - 7:00pm

 

THIS MEETING WILL BE HELD AT UNION HIGH SCHOOL LIBRARY AT 7 P.M.

 UNION TOWNSHIP BOARD OF EDUCATION
AGENDA – ORGANIZATION/WORKSESSION MEETING
JANUARY 3, 2013
 
** = resolutions that will be voted on at this meeting
 
 

 

 
A.           MEETING CALLED TO ORDER BY THE BOARD SECRETARY
 
 
B.            FLAG SALUTE
 
 
C.           ADMINISTER OATHS OF OFFICE
 
 
D.           ANNOUNCEMENT OF NEWLY–ELECTED BOARD MEMBERS
 
 
E.            ROLL CALL
 
 
F.            OPEN PUBLIC MEETING ACT STATEMENT
 
 
G.           COMMUNICATIONS:
 
1.    Request for extension of unpaid sick leave from Linda Steeb, mathematics teacher at Kawameeh Middle School for the period January 25th through January 31st, 2013.
 
2.    Request for sabbatical leave of absence from Grant Harvey, French teacher at Union High School, for the 2013-2014 academic year for the purpose of study in accordance with Article 10 of the Collective Bargaining Agreement with the U.T.E.A.
 
3.    Request for maternity and unpaid family leave from Jennifer Winters, English teacher at Kawameeh Middle School, for the period March 1 through June 17, 2013.
 
4.    Letter of resignation from Ellyn Smith, cafeteria/playground aid at Washington School effective January 1, 2013.
 
5.  Letter of resignation from Bonnie Caverly, teacher assistant at Livingston School, effective January 2, 2013.
 
 
 
H.           SUPERINTENDENT’S REPORT
 
 
I.             COMMENTS FROM THE PUBLIC ON THE PROPOSED RESOLUTIONS ON THE AGENDA
 
 

J.       ORGANIZATION

 

President

The Board Secretary calls for nominations for the Office of President

 

Moved by __________________, seconded by _________________that ___________________be nominated for the Office of President

 

BOARD SECRETARY CALLS FOR OTHER NOMINATIONS.

 

Moved by __________________, seconded by __________________that ___________________be nominated for the Office of President

President

 

Moved by _________________, seconded by ___________________that nominations for the Office of President be closed and that a single ballot be cast for _____________________ as President

 

ROLL CALL. THE PRESIDENT ASSUMES THE CHAIR.

 

Vice President

The President calls for nominations for the Office of Vice President

 

Moved by __________________, seconded by _________________that ___________________be nominated for the Office of Vice President

 

PRESIDENT CALLS FOR OTHER NOMINATIONS.

 

Vice President

 

Moved by __________________, seconded by __________________that ___________________be nominated for the Office of Vice President

 

 

Moved by _________________, seconded by ___________________that nominations for the Office of Vice President be closed and that a single ballot be cast for _____________________ as Vice President

 

ROLL CALL. 

  

**MEETING NIGHTS

 

I move that the schedule of committee meetings, work sessions and regular meetings be adopted in accordance with the schedule in the hands of each board member; and be it further moved that copies be posted in the Administration Building and with the Township Clerk and that copes be sent to the Star Ledger and the Union Leader for publication.

 

ROLL CALL.

 

**POLICY MANUAL

 

I move that the Policy Manual of the Union Township Board of Education presently in effect be hereby readopted.

ROLL CALL.

 
 
K.                    EDUCATION/STUDENT DISCIPLINE RESOLUTIONS

 

E-1.    I move that approval be given to amend the list of students removed from the rolls [     () students exited from December 1, 2012 through December 31, 2012 for a total of        (    ) students for the 2012-2013 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.

 

E-2.    I move that approval be given to amend the 2012-2013 Out-of-District Atypical Student Placement and Exits, and Home Instructors in accordance with the copy in the hands of each board member.

 

E-3.    I move that the board approve participation in Coordinated Transportation joint agreement for the 2012-2013 school year with Middlesex Regional Educational Services Commission in accordance with the information in the hands of each board member.

 

E-4.    I move that the board approve Nonpublic School Technology Initiative Program Agreement with Union County Educational Services Commission for the participating schools located within the Township of Union, namely, St. Michael’s School and Holy Spirit School, in accordance with the information in the hands of each board member.

 
 
L.       FISCAL AND PLANNING RESOLUTIONS

 

F-1.    I move that the Treasurer’s Report dated December 31, 2012  be accepted.

 

F-2.    I move that the Secretary’s Report dated December 31, 2012  be accepted.

 

F-3.    Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of December 31, 2012  no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

 

                    ___________________________     _          ______________

                    James J. Damato, Board Secretary                 Dated

 

Pursuant  to   N.J.A.C.  6A:23-2.2(h),  we   certify that as of December 31, 2012 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

 

F-4.    I move that the Board approve line item transfers in accordance with the copy in the hands of each board member.

 

F-5.    I move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a) and in accordance with the information in the hands of each board member.

 

F-6.    I move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

 

F-7.    I move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

 

F-8.    I move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member:

 

F-9.    I move that the Board accept the following donations: (a) Caulfield Associates, Inc. - $50.00 for use by special education department; (b) Lifetouch National School Studio - $1,150 for use by Livingston School; (c) Lifetouch National School Studio - $1,316 for use by Hannah Caldwell School; (d) Lifetouch National School Studio - $1,428 for use by Washington School; (e) Lifetouch National School Studio - $730 for use by Central-Five/Hamilton School

 

**F-10.I move that the Board designate Union Center National Bank, Unity Bank, Investors Savings Bank, Valley National Bank, TD Bank, Wells Fargo Bank, Bank of America and MBIA Class as depositories for the funds of the Union Township Board of Education as currently maintained in accordance with the list in the hands of each board member.

 

 

**F-11. I move that the Board authorize the following depository banks be and are hereby authorized to honor and to charge the accounts of the Union Township Board of Education and all Board of Education checks and drafts bearing the stamp or perforation commonly known as a facsimile signature of the Treasurer of School Monies and the President of the Board of Education and that checks and drafts of the various Board of Education accounts be signed by the designated officers in accordance with the list in the hands of each board member.

 
 
M.           OPERATIONS RESOLUTIONS
 

O-1.   I move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation and security drill reports in accordance with the information in the hands of each board member.  

 

O-2.   I move that the board affirm the Superintendent’s resolution of Harassment, Intimidation and Bullying (HIB) conclusions for the period December 10, 2012 through January 11, 2013.  

 

O-3.   I move that the board approve advertisement for sale of equipment which is deemed no longer serviceable in accordance with the information in the hands of each board member.

 
 
N.      PERSONNEL RESOLUTIONS
 

P-1.    The Superintendent recommends and I move that Personnel Actions be approved in accordance with the information in the hands of each board member.

 

P-2    The Superintendent recommends and I move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/ Playground Aides, Teacher Assistants and Secretaries for the 2012-2013 school year in accordance with the information in the hands of each board member.

         

P-3.   The Superintendent recommends and I move that the board accept resignation letters from the following staff: (a) Ellyn Smith, cafeteria/playground assistant at Washington School, effective January 1, 2013; (b) Bonnie Caverly, teacher assistant at Livingston School, effective January 2, 2013

P-4.    The Superintendent recommends and I move that the board approve  leaves for the following staff: (a) Linda Steeb, mathematics teacher at Kawameeh Middle School, extended unpaid sick leave for the period January 25 through January 31, 2013; (b) Grant Harvey, French teacher at Union High School, sabbatical leave of absence for the purpose of study for the 2013-2014 academic year; (c) Jennifer Winters, English teacher at Kawameeh Middle School, maternity and extended family leave for the period March 1 through June 17, 2013.

P-5.   The Superintendent recommends and I move that the board approve payment of eighteen (18) hours at a rate of $32.50 per hour to Lillian Detjen, Substitute Teacher Coordinator, for additional work performed during Hurricane Sandy (November 2, 3 and 4, 2012) or $585 in accordance with the information in the hands of each board member.

P-6.     The Superintendent recommends and I move that the board approve teachers and staff for Saturday Academy program which will run for ten (10) Saturdays from January 19th through March 23rd, 2013 at a rate of $38.25 per hour.in accordance with the information in the hands of each board member.  Classes will take place from 9 a.m. to 11:05 a.m. each Saturday.  There will be no cost to t he Township of Union School District for this program and all salaries will be paid from the tuition of $75 per student which will be paid by parents/ guardians.

 

 
O.           APPROVAL OF MINUTES:
 
        1.  October 9, 2012 Worksession Minutes
        2.  October 4, 2012 Goal Setting Minutes
        3.   October 16, 2012 Regular Minutes
 
 
P.       APPROVAL OF BILLS
 
I move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
 
Q.           UNFINISHED BUSINESS
 
 
R.           NEW BUSINESS
 
 
S.            COMMENTS FROM THE PUBLIC
 
 
T.            ADJOURNMENT                                             ___________ p.m.
Groups audience: