October 12, 2010 Worksession Agenda

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Dates: 
Tuesday, October 12, 2010 - 7:00pm

 

UNION TOWNSHIP BOARD OF EDUCATION
WORKSESSION AGENDA
OCTOBER 12, 2010
 
A.      Roll Call
 
 
B.       Flag Salute
 
 
C.       Open Public Meetings Act Statement
 
 
D.        Approval of Minutes: 
              1.        Regular Meeting – June 15, 2010
              2.        Special Meeting – June 30, 2010
 
E.        Communications:
 
1. Request for unpaid family leave from Merideth Getsinger, social studies teacher at Union High School, for the period October 1st through November 30th, 2010.
 
2. Letter of resignation for the purpose of retirement from Doris Wolf, school nurse at Battle Hill School, effective January 1, 2011.
 
3. Letter of resignation for the purpose of retirement from Ann Swift, science teacher at Kawameeh Middle School, effective January 1, 2011.
 
4. Letter of resignation for the purpose of retirement from Karen M. Mansfield, special education teacher at Battle Hill School, effective October 1, 2010.
 
5. Request for maternity and unpaid family leave from Cara Leblond, special education teacher at Battle Hill School, for the period November 4th, 2010 through April 30th, 2011.
 
6. Letter of resignation from Sony Desrouches, part-time bus driver, effective October 1, 2010.
 
7. Request for extended unpaid leave from Colleen Gilmartin, districtwide Occupational Therapist for the period September 1st through December 31st, 2010.
 
8. Letter of resignation from James F. Ford, Jr., districtwide residency investigator, effective October 1, 2010.
 
9. Request for extended child rearing leave from Kristin Whalen, world language teacher at Kawameeh Middle School, for the period November 25th, 2010 through the end of the 2010-2011 school year.
 
10.Letter of resignation from Rudy Mondesir, part time bus driver, effective October 8, 2010.
 
11.Request for unpaid family leave from Thomas Danza, English teacher at Union High School, for the period October 1st through October 31st, 2010.
 
 
Special Presentations:   
           1.  Clint Pentz - Franklin School PTA - proposal for new playground
            2. Greg Tatum – findings contained in the 09-10 Violence and Vandalism Report
 
F.  Education/Student Discipline Committee:
         
E-1.    The committee recommends and I so move that approval be given to approve the list of students removed from the rolls who are not domiciled in this school district [four (4) students for the period September 1 through September 30, 2010] a total of four (4) students for the 2010-2011 school year in accordance with the information in the hands of each board member.
 
E-2.    The committee recommends and I so move that the Board amend the 2010-2011 out-of-district sent and received atypical student placement and tuition lists will be approved in accordance with the information in the hands of each board member.
 
E-3.    The committee recommends and I so move that the board accept the Vandalism and Violence Report for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
E-4.    The committee recommends and I so move that the board approve School Nursing Services Plan for the 2010-2011 school year in accordance with the information in the hands of each board member.
 
E-5.    The committee recommends and I so move that that board approve Saturday Academy Program in an amount not to exceed $32,000.
 
G.      Fiscal and Planning Committee:
 
F-1.    The committee recommends and I so move that the Treasurer’s Report dated September 30th, 2010 be accepted. 
 
F-2.    The committee recommends and I so move that the Secretary’s Report dated September 30th, 2010 be accepted.
 
F-3.    Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of September 30th, 2010 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                    ____________________             _____________________
                     JAMES J. DAMATO                        DATED
 
          Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of September 30th 2010 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
 
F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.
 
F-5.    The committee recommends and I so move that the Board approve the following contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member.
 
F-6.    The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Burmax - $3,890.20 – 20 student cosmetology kits – Union High School
 
F-7.    The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of  N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 in accordance with the information in the hands of each board member.
 
F-8.    The committee recommends and I so move that the Board pre-approve district-wide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information appended to these minutes.
                  
F-9.    The committee recommends and I so move that the board accept donations in accordance with the information in the hands of each board member.
 
F-10. The committee recommends and I so move that the board approve submission of FY11 No Child Left Behind (NCLB) grant to the New Jersey Department of Education for the following allocations:
 
                             Title I                    $     746,811
                             Title IIA                        232,993
                             Title IID                           1,749
                             Title III                           43,934
                             Title III Immigrant            20,269
                             Title IV                                    0
                             TOTAL                  $   1,045,756
                  
F-11. The committee recommends and I so move that the board approve amendment of the 2009-2010 IDEA Basic grant for the purpose of transferring funds in excess of $50,000, but not to exceed 10% of the total allotted grant funds, among the budget lines. (This must be sent to the County Executive Superintendent for approval)
 
DISCUSSION ITEMS
                   1.       Budget Update – Karen Dunn
 
  
H.  Operations Committee
 
O-1.   Report receipt of bids received on September 21, 2010 for Purchase/installation of SmartBoards/supplies (bid # 11-35).
 
O-2.   The committee recommends and I so move that the board approve the advertisement for sale of the following items: (a) 1989 Chevrolet 30 Van – 350 TBI (VIN # 1GBGG35K7K7170697); (b) NEC 60 inch television – tag #12892; (c) Card catalog – tag # 01069; (d) Olympic Calculator EC8000
 
O-3.   The committee recommends and I so move that the board approve discard of textbooks in accordance with the information in the hands of each board member.

 

O-4.   The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation drill reports: (a) Hannah Caldwell – October 6, 2010; (b) Burnet Middle School – October 8, 2010

 
O-5.   The committee recommends and I so move that the board amend electrical supplies bid (#11-18) which was awarded on July 24, 2010 as follows:
                                                Jewel Electric                    $   15,015.48
                                                Graybar                                  583.48
                                                Hilti                                          678.30
                                                Cooper Electric                        6,117.52
                                                TOTAL                           $     22,394.78
                                     
O-6.   The committee recommends and I so move that the board amend amount of  purchase order #11-00666 to Medco Supply, Inc. from $318.32 to $322.09 in accordance with the information in the hands of each board member.
 
O-7.   The committee recommends and I so move that pursuant to N.J.S.A. 18A:41-1 and P.L. 2009, Chapter 178, the board approve the following security drill reports: (a) Burnet Middle School – September 30, 2010
 
O-8.   The committee recommends and I so move that the board award bid for plumbing supplies for the 2010-2011 school year (Bid #11-32) to West Side Plumbing Supply Co., Inc., 1234 Central Avenue, Hillside, New Jersey in the amount of $17,615.07 and to Grant Supply Co., Inc., 901 Joyce Kilmer Avenue, North Brunswick, New Jersey in the amount of $12,565.44 for a total bid amount of $30,180.51 in accordance with the information in the hands of each board member.
 
O-9.   The committee recommends and I so move that the board award bid for lumber supplies for the 2010-2011 school year (Re-bid # 11-33) to Bayway Lumber, Inc., 400 Ashton Avenue, Linden, NJ in the total bid amount of $16,588 in accordance with the information in the hands of each board member.
 
DISCUSSION ITEMS:
        1.       Project update
  
I.   Personnel Committee:
 
P-1.    The Superintendent recommends, the committee concurs and I so move that personnel actions be approved in accordance with the information in the hands of each board member.
 
P-2.    The Superintendent recommends, the committee concurs and I so move that the board amend list of  Substitute/Home Instruction List, Substitute Custodians, Substitute Cafeteria/Playground Assistants, Classroom Assistants and Secretaries for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
P-3.    The Superintendent recommends, the committee concurs and I so move that the board accept letters of resignation from the following staff: (a) Doris Wolf, school nurse at Battle Hill School, effective January 1, 2011(retirement); (b) Ann Swift, science teacher at Kawameeh Middle School, effective January 1, 2011(retirement); (c) Karen M. Mansfield, special education teacher at Battle Hill School, effective October 1, 2010 (retirement); (d) Sony Desroches, part-time bus driver, effective October 1, 2010; (e) James F. Ford, Jr., districtwide residency investigator, effective October 1, 2010; (f) Rudy Mondesir, part time bus driver, effective October 8, 2010.
 
P-4.    The Superintendent recommends, the committee concurs and I so move that the board approve maternity, unpaid family leave for the following staff: (a) Cara Leblond, special education teacher at Battle Hill School for the period November 4th, 2010 through April 30th, 2011.
 
P-5.    The Superintendent recommends, the committee concurs and I so move that the board approve unpaid family leave for the following staff:    (a) Merideth Getsinger, social studies teacher at Union High School, for the period October 1st through November 30th, 2010; (b) Thomas Danza, English teacher at Union High School for the period October 1st through October 31st, 2010.       
 
P-6.    The Superintendent recommends, the committee concurs and I so move that the board approve in-house presenters for staff development on November 2, 2010 in accordance with the information in the hands of each board member. (Acct No 11-000-223-110-01-54-PKO5 and 11-000-223-110-01-54-0612)
 
P-7.    The Superintendent recommends, the committee concurs and I so move that the board amend list of salary class changes for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
P-8.    The Superintendent recommends, the committee concurs and I so move that the board approve Department of Special Services Child Study Team/Speech/OT/PT Performance Evaluation form in accordance with the information in the hands of each board member.
  
P-9.    The Superintendent recommends, the committee concurs and I so move that the board approve Revised Procedures for Home Instruction in accordance with the information in the hands of each board member.
 
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve Gregory Tatum, Assistant Superintendent as Division of Youth and Family Services (DYFS) Liaison for the 2010-2011 school year, at not additional cost to the Board.
 
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve Kathleen Herrigel, CPA, to provide part-time accounting services for the period July 1, 2010 through June 30, 2011 at a rate of $36 per hour, not to exceed 20 hours per week. (Acct No. 11-000-251-100-02-54)
 
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve the renewal of emergency certificate for Donna M. Koby, school nurse for the 2010-2011 school year in accordance with the information in the hands of each board member.
 
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve extended unpaid leave for Colleen Gilmartin, districtwide Occupational Therapist for the period September 1st through December 31, 2010.
 
P-14. The Superintendent recommends, the committee concurs and I so move that the board approve extended child rearing leave for Kristen Whalen, world language teacher at Kawameeh Middle School, for the period November 25th, 2010 through the end of the 2010-2011 school year.
 
P-15. The Superintendent recommends, the committee concurs and I so move that the board Michele Zaitz, Certified teacher to provide home instruction to homebound students at a rate of $50 per hour for the period September 7, 2010 through June 30, 2011 in accordance with the information in the hands of each board member. (Acct No. 11-150-100-101-01-19)
 
P-16. The Superintendent recommends, the committee concurs and I so move that the board approve list of district teachers to provide home instruction to district students for the 2010-2011 school year at a rate of $35 per hour in accordance with the information in the hands of each board member. (Acct No. 11-150-100-101-01-19)
 
P-17. The Superintendent recommends, the committee concurs and I so move that the board approve list of district teachers to provide Applied Behavioral Analysis (ABA) instruction to district students at home for the 2010-2011 school year at a rate of $50 per hour in accordance with the information in the hands of each board member. (Acct No. 11-150-100-101-01-19)
 
P-18. The Superintendent recommends, the committee concurs and I so move that the board accept proposal for Improving Language Arts and Mathematics Performance from R-Pat Solutions, LLC, 8 Falcon Road, Livingston, NJ in an amount not to exceed 31,500 for the 2010-2011 school year, in accordance with the information in the hands of each board member. (Account No. 7977/11-421-200-320-62-54)
 
 
L.       Approval of Bills
 
          1.       The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
 
M.      Unfinished Business
 
          1.       How is the district progressing on district goals?
 
 
N.       New Business
 
 
O.      Comments from the Public
  
 
P.       Adjournment              ___________ p.m.
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