June 8, 2010 Worksession Agenda

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Dates: 
Tuesday, June 8, 2010 - 7:00pm

UNION TOWNSHIP BOARD OF EDUCATION
WORK SESSION AGENDA
JUNE 8, 2010

A. Roll Call

B. Flag Salute

C. Open Public Meetings Act Statement

D. Approval of Minutes:

1. Regular Meeting – January 19, 2010
2. Worksession – March 9, 2010
3. Regular Meeting – March 16, 2010

E. Communications:

1. Letter dated May 19, 2010 from Arthur and Arlene Russo addressed to Edward Graf at Kawameeh Middle School.

2. Letter of resignation for the purpose of retirement from Patricia A. Dempsey, teacher at Battle Hill School, effective July 1, 2010.

3. Letter of resignation for the purpose of retirement from Rosie P. DuBose, teacher assistant at Battle Hill School, effective July 1, 2010.

4. Letter of resignation for the purpose of retirement from Linda Nitch, Family and Consumer Science teacher at Kawameeh Middle School, effective July 1, 2010.

5. Letter of resignation for the purpose of retirement from Carol Heyman, teacher at Connecticut Farms School, effective July 1, 2010.

6. Request for unpaid family leave from Lauren Kohn, special education teacher at Union High School, for the period September 6 through December 5, 2010.

7. Request for maternity and unpaid family leave from Eliza Stypulkowski, teacher at Central-Five/Jefferson School, for the period September 1 through November 28, 2010.

8. Request for maternity and unpaid family leave from Dana DelGuercio, Child Study Team member, for the period October 2, 2010 through January 2, 2011.

9. Request for unpaid family leave from Colleen Gilmartin, Occupational Therapist, for the period May 19, 2010 through October 31, 2010.

10. Request for unpaid family leave and extended child rearing leave from Julie DiMuzio, A.A.P. Teacher at Battle Hill School, for the period September 1, 2010 through the end of the 2010-2011 school year.

11. Request for maternity and unpaid family leave from Deanna DeNoia, teacher at Connecticut Farms School, for the period September 13, 2010 through November 14, 2010.

12. Request for maternity and unpaid family leave from Christine Drivas, A.A.P. Teacher at Hannah Caldwell School, for the period September 14 through November 28, 2010.

13. Request for extended child rearing leave from Christine DiGena, teacher at Hannah Caldwell School, for the 2010-2011 school year.

14. Request for maternity and unpaid family leave from Vanessa Santos, foreign language teacher at Union High School, for the period September 1 through December 12, 2010.

 

F. Comments from the Public on resolutions to be voted on at the Worksession

G. Education/Student Discipline Committee

E-1. The committee recommends and I so move that approval be given to amend the 2009-2010 Out-of-District Atypical Student Placement, Exit Lists and tuitions in accordance with the information in the hands of each board member.

E-2 The committee recommends and I so move that the board approve updated curriculum guides in accordance with the information in the hands of each board member.

E-3 The committee recommends and I so move that the board approve Tuition Agreement Contract for the 2010-2011 school year with Union County Vocational-Technical Schools in accordance with the information in the hands of each board member.

E-4 The committee recommends and I so move that the board adopt textbooks in accordance with the information in the hands of each board member.

E-5 The committee recommends and I so move that the board approve the establishment of a pre-school general education program at Battle Hill School, effective July 1, 2010 in accordance with the information in the hands of each board member.

E-6 The committee recommends and I so move that the board approve the establishment of pre-school disabilities program at Connecticut Farms School, effective July 1, 2010 in accordance with the information in the hands of each board member.

E-7 The committee recommends and I so move that the board approve the elimination of a pre-school disabilities program at Battle Hill School, effective June 30, 2010 in accordance with the information in the hands of each board member.

DISCUSSION ITEMS

1. Collaborative Benchmark Assessment Report

 

G. Fiscal and Planning Committee

F-1. The committee recommends and I so move that the Treasurer’s Report dated May 31, 2010 be accepted.

F-2. The committee recommends and I so move that the Secretary’s Report dated May 31, 2010 be accepted.

F-3. Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of May 31, 2010 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
___________________________ _ ______________
James J. Damato, Board Secretary Dated

Pursuant to N.J.A.C. 6A:23-2.2(h), we certify that as of May 31, 2010 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.

F-4. The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.

F-5. The committee recommends and I so move that the Board concur with the investments made by the Business Administrator as follows:

Mature
Date
Purchase
Date
Number
 of Days
 
Amount
Invest.
Held by
Home A/C
 Account
Interest
Rate
Estimated
Income
06/15/10
5/18/10
28
      800,000
Investors
UCNB EBS CAST
0.21%
        130.67
06/15/10
5/18/10
28
   1,200,000
Investors
UCNB Cafeteria
0.21%
        196.00
06/15/10
5/18/10
28
 16,500,000
Investors
UCNB CAP RES
0.21%
     2,695.00
06/15/10
5/18/10
28
 11,000,000
Investors
UCNB OP AC
0.15%
     1,283.33
06/15/10
5/18/10
28
      800,000
Investors
UCNB Jan 03 Bond
0.15%
          93.33
06/15/10
5/18/10
28
   1,000,000
Investors
UNITY BANK SUI
0.15%
        116.67

F-6. The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Mayfair Farms - $50,400 – senior prom dinners – Union High School; (b) Taylor Publishing - $12,254.85 – final payment for yearbook – Union High School; (c) Oak Hall Industries - $11,536 – caps and gowns for graduation – Union High School
 

F-7. The committee recommends and I so move that the board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) in accordance with the information in the hands of each board member.

F-8. The committee recommends and I so move that the Board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.

F-9 The committee recommends and I so move that the board accept the following donations: (a) Lifetouch National School Studio – $984.10 – for use by Central-Five/Jefferson School; (b) Lifetouch National School Studio - $680.56 – for use by Livingston School

F-10.  The committee recommends and I so move that the board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.

H. Operations Committee

 

THE BOARD WILL VOTE ON RESOLUTIONS O-1 THROUGH O-13 AT THE WORKSESSION

O-1. Report receipt of bids received on May 21, 2010 for proposed replacement of existing bleachers at Kawameeh Middle School; proposed replacement of existing bleachers at Union High School and proposed replacement of existing bleachers at Burnet Middle School; bids received on May 27, 2010 for science supplies for the 2010-2011 school year (bid #11-01); musical instrument repairs for the 2010-2011 school year (bid# 11-02); piano tuning and repairs for the 2010-2011 school year (bid #11-03); music supplies for the 2010-2011 school year (bid # 11-04); art supplies for the 2010-2011 school year (bid # 11-05); bids received on June 2, 2010 for proposed roof replacement at Hamilton School

O-2. The committee recommends and I so move that the board approve authorizing execution and delivery of Grant Agreement in connection with Central-Five/Jefferson School Addition/ Renovation; DOE Project #5290-085-09-1003; SDA Project # 5290-085-09-00BK; Grant EG5-3922.

O-3. The committee recommends and I so move that the board approve delegation of authority to the School Business Administrator for supervision of the School Facilities Project - Central-Five/Jefferson School Addition/ Renovation; DOE Project #5290-085-09-1003; SDA Project # 5290-085-09-00BK; Grant EG5-3922.

O-4. The committee recommends and I so move that the board award bid for Bleacher Replacement at Burnet Middle School to Nickerson Corp., 11 Moffitt Boulevard, Bay Shore, NY 11706 for the base bid amount of $105,500 in accordance with the information in the hands of each board member.

O-5. The committee recommends and I so move that the board award bid for Bleacher Replacement at Kawameeh Middle School to Nickerson Corp., 11 Moffitt Boulevard, Bay Shore, NY 11706 for the base bid amount of $86,000 in accordance with the information in the hands of each board member.

O-6. The committee recommends and I so move that the board reject bid for proposed replacement of existing bleachers at Union High School from Degler-Whiting, Inc., 531 West Lancaster Avenue, Frazer, PA 19355 because the documentation submitted with the bid was defective and/or non responsive in accordance with the information in the hands of each board member.

O-7. The committee recommends and I so move that the board award bid for proposed replacement of existing bleachers at Union High School to Nickerson Corp., 11 Moffitt Boulevard, Bay Shore, NY 11706 for the base bid amount of $423,000.

O-8. The committee recommends and I so move that the board award bid for proposed roof replacement at Hamilton School to Barrett Roofs, Inc., 33 Stone House Road, Millington, NJ 07946 for the base bid amount of $331,700.

O-9. The committee recommends and I so move that the board approve submission of Union High School auditorium renovation project to New Jersey Department of Education. This is a capital reserve project and the district is not seeking state funding for same.

O-10. The committee recommends and I so move that the board approve submission of the Hamilton Roof replacement project to the New Jersey Department of Education and to amend the Long Range Facilities Plan to include this project. This is a general fund – capital outlay project and the district is not seeking state funding for same.

O-11. The committee recommends and I so move that the board approve submission of the proposed replacement of existing bleachers at Burnet Middle School to the New Jersey Department of Education and to amend the Long Range Facilities Plan to include this project. This is a general fund – capital outlay project and the district is not seeking state funding for this project.

O-12. The committee recommends and I so move that the board approve submission of the proposed replacement of existing bleachers at Kawameeh Middle School to the New Jersey Department of Education and to amend the Long Range Facilities Plan to include this project. This is a general fund – capital outlay project and the district is not seeking state funding for this project.

O-13. The committee recommends and I so move that the board approve submission of the proposed replacement of existing bleachers at Union High School to the New Jersey Department of Education and to amend the Long Range Facilities Plan to include this project. This is a general fund – capital outlay project and the district is not seeking state funding for this project.

 

THE FOLLOWING OPERATIONS RESOLUTIONS WILL BE DISCUSSED AT THE WORKSESSION BUT WILL BE VOTED ON AT THE REGULAR MEETING ON JUNE 15, 2010

O-1.  The committee recommends and I so move that the board award bid for musical instrument repairs for
the 2010-2011 school year (bid # 11-02) to K&S Music in a total bid amount not to exceed $13,000.
 
O-2.    The committee recommends and I so move that the board award bid for piano tuning and repairs for the 2010-2011 school year (bid #11-03) to Glenn Paulsen in a total bid amount not to exceed $12,500.
 

I. Personnel Committee
  

P-1. The Superintendent recommends, the committee concurs and I so move that the Board approve personnel actions in accordance with the information in the hands of each board member.

 

P-2. The Superintendent recommends, the committee concurs and I so move that the June, 2010 Substitute/Home Instruction List, substitute custodians and substitute playground/ cafeteria aides, classroom assistants and secretaries be approved in accordance with the copy in the hands of each board member.

 

P-3. The Superintendent recommends, the committee concurs and I so move that the Board accept letters of resignation from the following staff: (a) Patricia A. Dempsey, teacher at Battle Hill School, effective July 1, 2010 (retirement); (b) Rosie P. DuBose, teacher assistant at Battle Hill School, effective July 1, 2010 (retirement); (c) Linda Nitch, Family and Consumer Science teacher at Kawameeh Middle School, effective July 1, 2010 (retirement); (d) Carol Heyman, teacher at Connecticut Farms School, effective July 1, 2010 (retirement);

P-4. The Superintendent recommends, the committee concurs and I so move that the board reappoint Debra Cyburt as Treasurer of School Monies for the 2010-2011 school year at an annual salary of $4,000.

 

P-5. The Superintendent recommends, the committee concurs and I so move that the board reappoint Anthony Magliacano as ADA/Facility Coordinator, IPM Coordinator and AHERA designated person, for the 2010-2011 school year at no cost to the District.

 

P-6. The Superintendent recommends, the committee concurs and I so move that the board reappoint James J. Damato, as Affirmative Action Officer for awarding contracts for the 2010-2011 school year under PL1975, c. 127, at no cost to the District.

 

P-7. The Superintendent recommends, the committee concurs and I so move that the board appoint James J. Damato, as Custodian of School Records for the 2010-2011 school year at no cost to the District.

P-8. The Superintendent recommends, the committee concurs and I so move that the board approve unpaid family leave for the following staff: (a) Lauren Kohn, special education teacher at Union High School, for the period September 6 through December 5, 2010; (b) Colleen Gilmartin, Occupational Therapist, for the period May 19 through October 31, 2010

 

P-9. The Superintendent recommends, the committee concurs and I so move that the board approve maternity leave and unpaid family leave for the following staff: (a) Eliza Stypulkowski, teacher at Central-Five/Jefferson School, for the period September 1 through November 28, 2010; (b) Dana DelGuercio, Child Study Team member, for the period October 2, 2010 through January 2, 2011; (c) Deanna DeNoia, teacher at Connecticut Farms School, for the period September 13 through November 14, 2010; (d) Christine Drivas, A.A.P. teacher at Hannah Caldwell School, for the period September 14 through November 28, 2010; (e) Vanessa Santos, foreign language teacher at Union High School, for the period September 1 through December 12, 2010

 

P-10. The Superintendent recommends, the committee concurs and I so move that the board approve unpaid family leave and extended child rearing leave for Julie DiMuzio, A.A.P. teacher at Battle Hill School, for the period September 1 through the end of the 2010-2011 school year.

P-11. The Superintendent recommends, the committee concurs and I so move that the board approve extended child rearing leave for Christine DiGena, teacher at Hannah Caldwell School, for the 2010-2011 school year.

 

P-12. The Superintendent recommends, the committee concurs and I so move that the board award proposal for facilitating co-teaching and performance in content areas at the middle school level for the 2010-2011 school year to Learning Plus, 22 Cruiser Court, Toms River, New Jersey 08753 at a rate of $1500 per day not to exceed $45,000 in accordance with the information in the hands of each board member.

 

P-13. The Superintendent recommends, the committee concurs and I so move that the 2010-2011 school year Substitute/Home Instruction List, and substitute custodians be approved in accordance with the copy in the hands of each board member.

 

P-14. The Superintendent recommends, the committee concurs and I so move that the board amend list of staff to perform required services for the Extended School Year, Summer 2010 for the period July 1st through August 31, 2010 in accordance with the information in the hands of each board member.

 

P-15. The Superintendent recommends, the committee concurs and I so move that the board approve Donna Hubbard to record and transcribe the minutes of Residency Committee meetings as assigned, effective July 1, 2010 through June 30, 2011 at a rate of $250 per meeting.

 

P-16. The Superintendent recommends, the committee concurs and I so move that approval be given to appoint police for pre and post graduation building and grounds security and graduation security at an hourly rate of $22 per hour per patrolman and $24 per hour for supervisor.

 

P-17. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Laurie Krantz, Livingston School nurse, to review medical records of summer registrants at a rate of $ 46.24 per hour not to exceed seventy-five (75) hours or $3,468 from July 1st through August 31st, 2010.

 

P-18. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Karen Gainey, Christopher Capodice and Steven Geller for television broadcasting coverage for after school hours during the 2010-2011 school year at a per person rate of $40 per hour.

 

P-19. The Superintendent recommends, the committee concurs and I so move that that the board approve payment to John Shaffer for printing services during the 2010-2011 school year at a rate of $30 per hour.
 

P-20. The Superintendent recommends, the committee concurs and I so move that the board appoint Gregory A. Tatum, as Affirmative Action Officer; Edward Gibbons as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices for the 2010-2011 school year at no cost to the District.

 

P-21. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Bharati Mullick as Chief Medical Inspector for the Township of Union Public Schools for the 2010-2011 school year for an annual stipend of $15,000.

 

P-22. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Gregory Gallick as team physician for the Township of Union Public Schools for the 2010-2011 school year for an annual stipend of $3,500.

 

P-23. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Steven Eisenstat as medical inspector for the Township of Union Public Schools for the 2010-2011 school year for an annual stipend of $1,300.

 

P-24. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Dawn E. Calamari, medical inspector for the Township of Union Public Schools for the 2010-2011 school year for an annual stipend of $1,300.

 

P-25. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Ellen Wilezol as SAT/PSAT Testing Coordinator at a rate of $30 per hour not to exceed fifty (50) hours or $1500 for the 2010-2011 school year.

 

P-26. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Ellen Wilezol a Summer Guidance Counselor stipend of $3,312 for summer 2010.

P-27. The Superintendent recommends, the committee concurs and I so move that the board approve payment to David Jones for updating and maintaining the computers and preparation of newsletter in Union High School Digital Computer Lab, Room D232, during Summer 2010 at a rate of $20 per hour not to exceed 80 hours or $1600.

 

P-28. The Superintendent recommends, the committee concurs and I so move that the board approve the following curriculum writing teams at a per person rate of $20 per hour not to exceed 15 hours or $300:

ESL Beginner – Grades K-5 - Christina Fasanella and Barbara Perska

Social Studies - Grade 2 - Jaclyn Cannella, Karen Freitas and Gregory Pardo

Social Studies - Grade 3 - Jaclyn Cannella, Karen Freitas and Gregory Pardo

AP Studio - Janet Gabriel

English- Grade 11 - Jen DeSuosa

Geometry - Anna Lytel and Nina Matthews

Geometry Concepts - Anna Lytel and Nina Matthews

Language Arts - Grade 5 - Barbara Nichols, Jeanne Stanco and Janet Whitehouse

 

P-29. The Superintendent recommends, the committee concurs and I so move that the board amend resolution P-10 adopted on May 18, 2010 as follows: “ . . . to accept proposal for Staff Training in Inclusion Education Strategies and Assistive Technology for the 2010-2011 school year from Assistive Tek, 174 Stephensburg Road, Port Murray, NJ at a fee not to exceed $91,000 (an increase of $30,000 from the original award) in accordance with the information in the hands of each board member.”

 

P-30. The Superintendent recommends, the committee concurs and I so move that the board approve Daytop Village of New Jersey, 80 West Main Street, Mendham, NJ to provide bedside instruction for district students for the 2009-2010 school year on an “as needed” basis in an amount not to exceed $3,500 in accordance with the information in the hands of each board member.

 

P-31. The Superintendent recommends, the committee concurs and I so move that the board reappoint principals, supervisors, directors, teachers, security monitors, classroom assistants, cafeteria/playground aids, custodians, maintainers and trans-portation employees, part-time transportation employees, twelve-month secretaries, ten-month secretaries, confidential secretaries and central office personnel for the 2010-2011 school year in accordance with the information in the hand of each board member.

 

P-32.  The Superintendent recommends, the committee concurs and I so move that the board remove Doris Glowacki as member of curriculum writing team for German Cycle Grade 7 and replace her with Karen Guglich at a per person rate of $20 per hour not to exceed $300.

 

P.33.  The Superintendent recommends, the committee concurs and I so move that the board accept proposal from Dr. Mark A. Jennings, 1 Kimberly Court, Springfield, NJ to provide professional expertise regarding block scheduling for the middle schools of Union Public Schools for a total cost of $500 per day not to exceed five days or $2,500 in accordance with the information in the hands of each board member.

 

J. Approval of Bills

The Committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.

K. Unfinished Business

L. New Business

M. Comments from the Public

N. Adjournment
 

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