April 27, 2010 Organization Meeting Agenda

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Dates: 
Tuesday, April 27, 2010 - 7:00pm

 

UNION TOWNSHIP BOARD OF EDUCATION
AGENDA – ORGANIZATION MEETING
APRIL 27, 2010
 
A.                MEETING CALLED TO ORDER BY THE BOARD SECRETARY
 
 
B.                 FLAG SALUTE
 
 
C.                 ADMINISTER OATHS OF OFFICE
 
 
D.                ANNOUNCEMENT OF NEWLY–ELECTED BOARD MEMBERS
 
 
E.                 ROLL CALL
 
 
F.                  OPEN PUBLIC MEETING ACT STATEMENT
 
 
G.                COMMUNICATIONS:
 
1.                 Request for unpaid family and extended child rearing leave for Monica R. Candido, Spanish teacher at Union High School for the period September 1st through December 31st, 2010.
 
2.                 Request for unpaid family and extended child rearing leave for Kathleen Cooke Mauriello, social studies teacher at Union High School for the period March 23rd through the end of the 2009-2010 school year.
 
3.                 Letter of resignation for the purpose of retirement from Lois Morrow, French teacher at Kawameeh Middle School, effective July 1, 2010.
 
4.                 Letter of resignation from Jennifer Polinger, school nurse at Hannah Caldwell Elementary School, effective May 31st, 2010.
 
5.                 Letter of resignation from Raquel Conner, part time corner aid at Central-Five/Jefferson School, effective March 31, 2010.
 
6.                 Letter of resignation for the purpose of retirement from Willard G. Weiss, Jr., science teacher at Kawameeh Middle School, effective July 1, 2010.
 
7.                 Letter of resignation for the purpose of retirement from Elaine Butchko, teacher at Livingston School, effective July 1, 2010.
 
8.                 Letter of resignation for the purpose of retirement from Nancy J. Donlan, physical education teacher at Burnet Middle School, effective July 1, 2010.
 
9.                 Request for maternity leave from Lori Koman, teacher at Battle Hill School, for the period June 5, 2010 through the end of the 2009-2010 school year.
 
10.             Letter of resignation for the purpose of retirement from Gail Barnas, mathematics teacher at Union High School, effective July 1, 2010.
 
11.             Letter dated April 1, 2010 from Philip A. Haderer, P.E., C.M.E., Township of Union Engineer in connection with the repaving of Commerce Avenue and Midland Boulevard.
 
12.             Letter of resignation from Kathleen Firetto, Supervisor of Special Services, effective May 24, 2010.
 
13.             Letter of resignation for the purpose of retirement from Elizabeth R. Melatti, music teacher at Central-Five/Jefferson School, effective July 1, 2010.
 
14.             Letter of resignation from German Villalobos, part-time bus driver, effective April 9, 2010.
 
15.             Letter of resignation for the purpose of retirement from Joanne Russo, English teacher at Burnet Middle School, effective July 1, 2010.
 
16.             Request for family leave from Cindy Attanasi, teacher at Washington School, for the period April 26th through May 23rd, 2010.
 
 
H.                SUPERINTENDENT’S REPORT
  
I.                   COMMENTS FROM THE PUBLIC ON THE PROPOSED RESOLUTIONS ON THE AGENDA
  
J.       ORGANIZATION
 
President
The Board Secretary calls for nominations for the Office of President
 
Moved by __________________, seconded by _________________that ___________________be nominated for the Office of President
 
BOARD SECRETARY CALLS FOR OTHER NOMINATIONS.
 
Moved by __________________, seconded by __________________that ___________________be nominated for the Office of President
  
President
 
Moved by _________________, seconded by ___________________that nominations for the Office of President be closed and that a single ballot be cast for _____________________ as President
 
ROLL CALL. THE PRESIDENT ASSUMES THE CHAIR.
  
Vice President
The President calls for nominations for the Office of Vice President
 
Moved by __________________, seconded by _________________that ___________________be nominated for the Office of Vice President
 
PRESIDENT CALLS FOR OTHER NOMINATIONS.
  
Vice President
 
Moved by __________________, seconded by __________________that ___________________be nominated for the Office of Vice President
 
Moved by _________________, seconded by ___________________that nominations for the Office of Vice President be closed and that a single ballot be cast for _____________________ as Vice President
 
ROLL CALL. 
 
 
MEETING NIGHTS
 
I move that the schedule of committee meetings, work sessions and regular meetings be adopted in accordance with the schedule in the hands of each board member; and be it further moved that copies be posted in the Administration Building and with the Township Clerk and that copes be sent to the Star Ledger and the Union Leader for publication.
 
ROLL CALL.
 
POLICY MANUAL
 
I move that the Policy Manual of the Union Township Board of Education presently in effect be hereby readopted.
 
ROLL CALL.
 
DESIGNATE OFFICIAL NEWSPAPERS
 
I move that the Board adopt the formal resolution in the hands of each board member designating the Union County Local Source and the Newark Star Ledger as newspapers to receive notice of meetings and fixing charges for notices of public meetings in the amount of $35.00 for the 2010-2011 school year.
 
ROLL CALL.
 
DESIGNATE INTERNET WEBSITE FOR OFFICIAL NOTIFICATION
 
I move that the Board adopt formal resolution designating Township of Union Board of Education’s internet website (www.twpunionschools.org) for official notification of Requests for Proposal (RFP) pursuant to the New Jersey local unit pay-to-play law in accordance with the information in the hands of each board member.
 
J.                  EDUCATION/STUDENT DISCIPLINE RESOLUTIONS
 
E-1.    I move that approval be given to amend the list of students removed from the rolls [five (5) students exited from March 1st through March 31st 2010 for a total of forty-seven (47) students for the 2009-2010 school year] who are not domiciled in this school district in accordance with the information in the hands of each board member.
 
E-2.    I move that approval be given to amend the 2009-2010 Out-of-District Atypical Student Placement and Exits, and Home Instructors in accordance with the copy in the hands of each board member.
 
E-3.    I move that the Board approve the K-12 subject area course guides and textbook adoptions in accordance with the information available in the Superintendent’s Office.
 
E-4.    I move that the Board approve 2010-2011 Special Education Tuition Contract with Union County Educational Services Commission in accordance with the information in the hands of each board member.
 
E-5.    I move that the Board approve coordinated Nonpublic Textbook Program for the 2010-2011 school year with Union County Educational Services Commission in accordance with the information in the hands of each board member.
 
E-6.    I move that the Board approve five(5) year renewal Master Special Education Tuition Contract with Middlesex Regional Educational Services Commission for the period July 1, 2010 through June 30, 2015 in accordance with the information in the hands of each board member.
 
 
K.       FISCAL AND PLANNING RESOLUTIONS
 
F-1.    Preliminary report (unofficial) of  the  annual  school  election held on April 20, 2010  as follows:
                                                                                     YES                      NO
Public Question No. 1 – General Fund              2224                      1855         
 
Public Question No. 2 – Bond Referendum       2084                      1825
                                               
Three Year Term
Richard J. Galante                      2715 votes
Versie McNeil                             2234 votes
Kenneth Meisch                          1505 votes
Linda Gaglione                           2035 votes
                                                                
F-2.    The committee recommends and I so move that the Treasurer’s Report dated March 31, 2010  be accepted.
 
F-3.    The committee recommends and I so move that the Secretary’s Report dated March 31, 2010  be accepted.
 
F-4.    Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of March 31st, 2010  no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
                    ___________________________     _          ______________
                    James J. Damato, Board Secretary                 Dated
 
Pursuant  to   N.J.A.C.  6A:23-2.2(h),  we   certify that as of March 31st, 2010 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3 and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
 
F-5.    I move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
 
F-6.    The committee recommends and I so move that the Board concur with the investments made by the Business Administrator as follows:
 

Mature
Date
Purchase
Date
Number
 of Days
Amount
Invest.
Held by
Home A/C
 Account
Interest
 Rate
Estimated
Income
04/27/10
03/16/10
42
    800,000
Investors
UCNB EBS CAST
0.14%
       130.67
04/27/10
03/16/10
42
 1,200,000
Investors
UCNB CAFETERIA
0.14%
       196.00
04/27/10
03/16/10
42
17,0 00,000
Investors
UCNB CAP RESERVE
0.14%
    2,776.67
04/27/10
03/16/10
42
16,000,000
Investors
UCNB OP ACCT
0.14%
    2,613.33
04/27/10
03/16/10
42
     800,000
Investors
UCNB JAN 03 BOND
0.14%
       130.67
04/27/10
03/16/10
42
 1,000,000
Investors
UNITY BANK SUI
0.14%
       163.33
 
F-7.    I move that the tuition rates for the 2010-2011 school year be adopted as follows and in accordance with the information in the hands of each board member:
          Pre-School                                           $       5,573 
          Kindergarten                                               11,146                                  
          Grades 1 through 5                                    12,853                                  
          Grades 6 through 8                                    12,433
          Grades 9 through 12                                  13,165
          Cog-Mod                                                       20,584
          LLD                                                                14,529
          M.D.                                                                36,079
          Autism                                                           31,551
          Part-time Pre-School Handicapped        19,901
          Full-Time Pre-School Handicapped        20,574
 
F-8.    The committee recommends and I so move that the Board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 8A:18A-10(a)  and in accordance with the information in the hands of each board member.
  
F-9.    I move that the Board authorize the School Business Administrator or the Board Secretary to approve purchase orders not exceeding $29,000 in the aggregate, without advertising for formal bids and without prior approval of the Board. The Board requires a minimum of two (2) competitive quotations in such cases and payment to the applicable vendor shall be approved on the bills and claims list. All contracts that are in the aggregate less than fifteen percent (15%) of the bid threshold may be awarded without soliciting competitive quotations, all in accordance with N.J.S.A. 18A:18A-37.
  
F-10. The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 and in accordance with the information in the hands of each board member.
  
F-11The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
  
F-12.  I move that the board approve Payment Schedule for the 2010-2011 Tax Levy in accordance with the information in the hands of each board member.
  
F-13I move that the board accept the following donations: $66.34 from Great American Opportunities for use by Washington School in accordance with the information in the hands of each board member.


F-14. I move that the Board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21) in accordance with the information in the hands of each board member: (a) Joe Corbi’s- $1005 – chorus/band fundraiser for spring trip – Union High School; (b) Gertrude Hawk Chocolates - $3,873.76 – chorus/band fundraiser for spring trip – Union High School; (c) Old Fashion Candy Company - $1210.35 – chorus/band fundraiser for spring trip – Union High School; (d) The Costumer - $1933.43 – costume rental for spring musical – Union High School; (e) Production Resource Group - $9900 – lighting rental for spring musical – Union High School; (f) Audio, Inc. - $5742 – audio rental for spring musical – Union High School; (g) Pioneer Transport - $1175 – transportation to music competition in Dorney Park – Kawameeh Middle School; (h) C&R Graphics - $1100 – playbill for spring musical – Kawameeh Middle School; (i) Board of Education - $4800 – stipends for spring musical – Burnet Middle School; (j) Six Flags/Great Adventure - $1796 – entrance tickets to Dance Fest Event – Union High School; (k) Jostens - $3346.01 – yearbook – Kawameeh Middle School; (l) Music In The Parks - $1033 – final payment for chorus/jazz band competition – Kawameeh Middle School; (m) Home Depot Credit Services - $1249.01 – construction materials for spring musical – Union High School; (n) QSP, Inc. - $1635.25 – DECA fundraiser – Union High School 

 
 
L.                  OPERATIONS RESOLUTIONS
 
O-1. Report receipt of bids received on March 11, 2010 for Two 2011 School Buses; on March 16, 2010 for Lighting Supplies and on March 23, 2010 to Furnish and Install lockers in the girl’s locker room.
 
O-2.   I move that the board approve advertisement for disposal of equipment, which is no longer functional and deemed unserviceable for school use in accordance with information in the hands of each board member. If equipment is not sold, it will be disposed of as scrap.
 
O-3.   I move that the board approve Contingency Change #2 from Mark Construction, Inc., 25 Montgomery Avenue, Montville, New Jersey to run new circuit and outside existing circuit; disconnect power; install new receptacle and add new receptacle from panel box in connection with I.T. Department relocation to Union High School in a an amount to decrease the contingency fund for $1,155 in accordance with the information in the hands of each board member.
 
O-4.   I move that the board approve Contingency Change Order #6 from Unimak, LLC, 354 Banta Avenue, Garfield, New Jersey to accommodate the thickness of the new roof insulation, the existing gas lines which needed to be raised about 12 inches; this work needed to be done before the roof installation began in connection with the alterations to the administration building in an amount to decrease the contingency fund for $3,711.29 in accordance with the information in the hands of each board member.
 
O-5.   I move that the board approve proposal from Potter Architects, 410 Colonial Avenue, Union, New Jersey for architectural services in connection with the proposed renovations to Union High School Auditorium in an amount not to exceed $87,500 in accordance with the information in the hands of each board member.
 
O-6.   I move that pursuant to N.J.A.C. 6A:17-11.2 the board approve the following bus emergency evacuation drill reports: (a) Franklin Elementary School – October 20, 2009; (b) Washington Elementary School – October 8, 2009; (c) Central-5/Jefferson School – October 16, 2009; (d) Livingston Elementary School – April 5, 2010; (e) Union High School – October 29, 2009 and April 7, 2010; (f) Battle Hill Elementary School – April 19 and 20, 2010; (g) Burnet Middle School – April 21, 2010
 
O-7.   I move that the board award bid to furnish and install lockers in the girl’s locker room at Union High School to Nickerson Corporation, 11 Moffit Boulevard, Bay Shore, New York, in the total bid amount of $61,000.
 
O-8.   I move that the board award bid for fire alarm service and inspection to Union Alarmtronic, LLC, 1 Jade Meadow Drive, Springfield, New Jersey in an amount not to exceed $2,750 and in accordance with the information in the hands of each board member.
 
O-9.   I move that the board award bid for districtwide lighting supplies to Felzenberg Brothers, 2191 Morris Avenue, Union, New Jersey in the total bid amount of $1,966.14.
 
O-10. I move that the board approve increase of Purchase Order No. 10-03538 to Union County Educational Services by $7,060.20 bringing this purchase order total to $32,014.20 in accordance with the information in the hands of each board member.
 
O-11. I move that the board approve increase of Purchase Order No. 10-00354 to Morris Union Jointure Commission by $70,000 bringing this purchase order total to $370,000 in accordance with the information in the hands of each board member.
 
O-12. I move that the board approve increase of bid award (Bid#10-16) for science supplies to Eric Armin, Inc. from $13,068.24 to $25,065.33 for the purchase of 137 additional graphing calculators in accordance with the information in the hands of each board member.
 
O-13. I move that the board reject bids received on March 11, 2010 for two (2) 2011 school buses in accordance with the information in the hands of each board member.
 
O-14. I move that the board approve purchase of two (2) 2011 school buses through the Middlesex County Regional Services from H.A. DeHart & Son, 311 Crown Point Road, Thorofare, New Jersey in the total bid amount of $180,342.52 in accordance with the information in the hands of each board member.
 
O-15. I move that the board approve increase of bid award (Bid#10-01) to Scoles from $203,465.87 to 205,820.37 for the purchase of 50 cases of brown towels in accordance with the information in the hands of each board member.
 
M.      PERSONNEL RESOLUTIONS
 
P-1.    The Superintendent recommends and I move that Personnel Actions be approved in accordance with the information in the hands of each board member.
 
P-2     The Superintendent recommends and I move that the Board amend Substitute/Home Instruction List; Substitute Custodians, Substitute Cafeteria/Playground Aides, Teacher Assistants and Secretaries for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
P-3.    The Superintendent recommends and I move that the Board approve the following staff to be security monitors for the Union High School musical, Joseph and the Amazing Technicolor Coat,at a rate of $21.54 per hour, in accordance with the information in the hands of each board member:
                   (a) Helene Lateiner – 35.5 hours not to exceed $765.73
                   (b) Ron Lateiner – 20 hours not to exceed $431.40
                   (c) John Petrozzino – 10 hours not to exceed $215.70
                   (d) Elizabeth Rizzolo – 23.5 hours not to exceed $506.89
                   (e) Gayle Sumner – 30.5 hours not to exceed $657.88
                   (f) Pat Krebs – 13.5 hours not to exceed $291.19
         
         
P-4.    The Superintendent recommends and I move that the board accept resignation letters from the following staff: (a) Lois Morrow, French teacher at Kawameeh Middle School, effective July 1, 2010 (retirement); (b) Jennifer Polinger, school nurse at Hannah Caldwell, effective May 31, 2010; (c) Raquel Conner, part-time corner aid at Center-Five/Jefferson School, effective March 31, 2010; (d) Willard G. Weiss, science teacher at Kawameeh Middle School, effective July 1, 2010 (retirement); (e) Elaine Butchko, teacher at Livingston School, effective July 1, 2010 (retirement); (f) Nancy Donlan, physical education teacher at Burnet Middle School, effective July 1, 2010 (retirement); (g) Gail Barnas, mathematics teacher at Union High School, effective July 1, 2010 (retirement); (h) Kathleen Firetto, Supervisor of Special Services, effective May 24, 2010; (i) Elizabeth R. Melatti, music teacher at Central-Five/Jefferson School, effective July 1, 2010 (retirement); (j) Joanne Russo, English teacher at Burnet Middle School, effective July 1, 2010 (retirement)
  
P-5.    The Superintendent recommends and I move that the board approve payment to staff who served as examiners during the administration of the HSPA on March 2, 3 and 4, 2010 at Union High School at a rate of $50 per person in accordance with the information in the hands of each board member.
  
P-6.    The Superintendent recommends and I move that the board approve Memorandum of Agreement between the Part-time Transportation Association (PTTA) and the Township of Union Board of Education in accordance with the information in the hands of each board member.
  
P-7.    The Superintendent recommends and I move that the board approve 2010-2011 Agreements for Professional Services from Union County Educational Services Commission in accordance with the information in the hands of each board member.
  
P-8.    The Superintendent recommends and I move that the board approve increase in hours to Ellen Wilezol as SAT/PSAT Testing Coordinator from 50 hours to 55 hours at a rate of $30 per hour or not to exceed $1,650 for the 2009-2010 school year.
 
P-9.    The Superintendent recommends and I move that the board amend list of SES Providers for Title I in accordance with the information in the hands of each board member.
 
P-10   The Superintendent recommends and I move that the board approve curriculum writing teams at a rate of $20 per hour not to exceed 15 hours or $300:
          Geometry                                            Geometry Concepts
          Useline Matthew                                Useline Matthew
          Ana Lytle                                              Ana Lytle
 
P-11. The Superintendent recommends and I move that the board amend curriculum writing teams previously approved as follows:
 
          English – Grade 11 – Elaine Dillon to replace Jackie Sotto
          English – Grade 12 – add Gayle Feingold
 
 P-12. The Superintendent recommends and I move that the board approve unpaid family and extended child rearing leave for the following staff: (a) Monica R. Candido, Spanish teacher at Union High School for the period September 1 through December 31, 2010; (b) Kathleen Cooke Mauriello, social studies teacher at Union High School for the period March 23 through the end of the 2009-2010 school year
 
P-13. The Superintendent recommends and I move that the board approve maternity leave for Lori Koman, teacher at Battle Hill School, for the period June 5 through the end of the 2009-2010 school year.
 
P-14. The committee recommends and I move that the board approve employment contract with Patrick W. Martin, Ed.D., for the position of Superintendent of Schools, effective August 1, 2010 in accordance with the information in the hands of each board member.
 
P-15. The Superintendent recommends and I move that the board approve Summit Speech School, 705 Central Avenue, New Providence, New Jersey to provide three (3) hours in-service and FM system fitting on March 25, 2010 at a rate of $145 per hour, not to exceed $435 in accordance with the information in the hands of each board member.
 
P-16. The Superintendent recommends and I move that the board approve Middlesex Regional Educational Services Commission, 1660 Stelton Road, Piscataway, New Jersey to provide bedside instruction for district students on an “as needed” basis for the 2009-2010 school year in an amount not to exceed $2500 in accordance with the information in the hands of each board member.
 
P-17. The Superintendent recommends and I move that the board accept the Superintendent’s recommendation in connection with a disciplinary hearing which was conducted on March 30, 2010  for H.R. in accordance with the information in the hands of each board member and as recorded in the nonpublic portion of these minutes.
 
P-18. The Superintendent recommends and I move that the board approve Nicole Simon, school psychologist, to perform required Applied Behavioral Analysis (ABA) for district students in accordance with their Individualized Educational Performance on an “as needed” basis at a rate of $50 per hour for the period April 21 through June 30, 2010.
 
P-19. The Superintendent recommends and I move that the board approve family leave for Cindy Attanasi, teacher at Washington School, for the period April 26th through May 23rd, 2010.
 
 
N.      TECHNOLOGY RESOLUTION
 
T-1.   I move that the board approve the 2010-2013 Technology Plan in accordance with the information in the hands of each board member.
 


O.                APPROVAL OF MINUTES:

 
1.                 Special Meeting – January 30, 2010
2.                 Executive Session – January 30, 2010
3.                 Regular Meeting – February 9, 2010
4.                 Mid Year Planning Session – February 22, 2010
5.                 Executive Session – February 22, 2010
6.                 Special Meeting – March 4, 2010
7.                 Executive Session – March 4, 2010
8.                 Executive Session – March 16, 2010
 
  
P.                APPROVAL OF BILLS
 
I move that the board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
 
Q.                  COMMENTS FROM THE PUBLIC
 
 
R.                 ADJOURNMENT                                            ___________ p.m.
Groups audience: