September 8, 2009 WORKSESSION AGENDA

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Dates: 
Tuesday, September 8, 2009 - 6:30pm

 

UNION TOWNSHIP BOARD OF EDUCATION
WORKSESSION AGENDA
SEPTEMBER 8, 2009
 
A.      Roll Call
 
B.       Flag Salute
 
C.      Open Public Meetings Act Statement
 
 
         Presentations of Superintendent Search firms:
 
         1.     New Jersey School Boards – 8:30 p.m.
         2.     Seton Hall – 9:15 p.m.
 
 
D.      Communications:
 
1.      Letter dated August 21, 2009 from Paul M. Fernandez, Alliance Coordinator, Municipal Drug Alliance, requesting use of Union High School for Battle of the Orient event hosted by HWA-RANG-DO ACADEMY from 8 a.m. to 2 p.m. on Sunday, October 11, 2009.
 
2.      Letter dated August 7, 2009 from Kimberly A. Marano, teacher at Kawameeh Middle School, requesting extended child rearing leave for the period September 1st through December 31st, 2009.
 
3.      Letter dated July 30, 2009 from Lydia DiGiovanni, teacher at Kawameeh Middle School, requesting Family Leave Insurance Benefits and unpaid family leave for the period September 1st through December 31, 2009.
 
4.      Letter dated July 29, 2009 from Lina Blanchet, English teacher at Kawameeh Middle School, requesting Family Leave Insurance Benefits and unpaid family leave for the period September 1st through November 29th, 2009.
 
5.      Letter dated August 28, 2009 from Monica Dec, teacher at Franklin School, requesting Family Leave Insurance Benefits, unpaid family leave and extended family leave for the period September 1st  2009 through January 31st 2010.
 
6.      Letter of resignation for the purpose of retirement from William Donahue, part-time bus driver, effective July 1st, 2009.
 
7.      Letter dated July 17, 2009 from Lori Vulturo, Sports Coordinator at Holy Spirit School, requesting a waiver of fees for use of various school gymnasiums for the 2009-2010 school.
 
8.      Letter dated September 1, 2009 from Jennifer Hajkowski, English teacher at Union High School, requesting Family Leave Insurance Benefits for the period September 1st through October 5th, 2009.
 
E.      Approval of Minutes:
 
         1.   Regular Meeting – July 14, 2009
         2.   Planning Session Meeting – July 28, 2009
 
 
F.       Education/Student Discipline Resolutions:
 
 
         E-1.    The committee recommends and I so move that the board approve the following Tuition Student Contracts in accordance with the information in the hands of each board member: (a) L.M., kindergarten student at Livingston School; (b) C.M., kindergarten student at Connecticut Farms School.
 
        E-2.    The committee recommends and I so move that the board amend list of Share-Time Students attending Union County Vocational/Technical School and Union County Special Needs Career Academy for the 2009-2010 school year in accordance with the information in the hands of each board member.
         
 
DISCUSSION ITEMS:
 
1.   Enrollment – class sizes
2.   Opening of School
3.   Swine Flu Update
 
 
G.      Fiscal and Planning Committee Resolutions:
 
          F-1.    The committee recommends and I so move that the Treasurer’s Reports dated July 31st and August 31st, 2009 be accepted.
 
          F-2.    The committee recommends and I so move that the Secretary’s Reports dated July 31st and  August 31st, 2009 be accepted.


                F-3.    Pursuant  to  N.J.A.C.  6:20-2.13(d),  I certify that as of July 31st and August 31st, 2009 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.

                    ___________________________     _          __________
                    James J. Damato, Board Secretary                 Dated
 
Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of July 31and August 31, 2009 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
 
         F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
 
         F-5.    The committee recommends and I so move that the Board concur with the investments made by the Business Administrator as follows:
         

Mature
Date
Purchase
Date
Number
 of Days
Amount
Invest.
Held by
Home A/C
 Account
Interest
Rate
Estimated
Income
09/15/09
08/18/09
28
     800,000
Valley Nat’l
UCNB EBS CAST
0.25%
           155.56
09/15/09
08/18/09
28
 1,100,000
Valley Nat’l
UCNB Cafeteria
0.25%
           213.89
09/15/09
08/18/09
28
17,600,000
Valley Nat’l
UCNB CAP Res
0.25%
        3,422.22
09/15/09
08/18/09
28
 23,000,000
Valley Nat’l
UCNB OP AC
0.25%
        4,472.22
09/15/09
08/18/09
28
   1,000,000
Valley Nat’l
UCNB Jan 03 Bond
0.25%
           194.44
09/15/09
08/18/09
28
   1,000,000
Valley Nat’l
UNITY BANK SUI
0.25%
           194.44
 
 
         F-6.    The committee recommends and I so move that the Board designate Union Center National Bank, Unity Bank, J.P. Morgan Chase Bank, Investors Savings Bank, Valley National Bank, TD Bank, Wachovia Bank, Bank of America and MBIA Class as depositories for the funds of the Union Township Board of Education as currently maintained in accordance with the list in the hands of each board member.
 
 
         F-7.    The committee recommends and I so move that the Board authorize the following depository banks be and are hereby authorized to honor and to charge the accounts of the Union Township Board of Education and all Board of Education checks and drafts bearing the stamp or perforation commonly known as a facsimile signature of the Treasurer of School Monies and the President of the Board of Education and that checks and drafts of the various Board of Education accounts be signed by the designated officers in accordance with the list in the hands of each board member.
 
         F-8.    The committee recommends and I so move that the Board approve contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5  and 18A:18A-10(a)  and in accordance with the information in the hands of each board member.
 
        F-9.    The committee recommends and I so move that the Board approve districtwide travel and related expenses pursuant to the requirements of N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 in accordance with the information in the hands of each board member.
 
        F-10. The committee recommends and I so move that the Board approve Event Staff Fees for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
DISCUSSION ITEMS:
1.    ARRA Funding
 
 
H.     Operations Committee Resolutions:
         
        O-1.   The committee recommends and I so move that the board approve fee waiver to Township of Union Municipal Drug Alliance for use of Union High School on Sunday, October 11, 2009 for Battle of the Orient event hosted by HWA-RANG-DO ACADEMY of Karate.
 
        O-2.   The committee recommends and I so move that the board approve advertisement for disposal of the following equipment which has been deemed no longer serviceable: (a) IBM Actionwriter 1 Typewriter – Tag #07438 – Business Office; (b) Panasonic 7000I Typewriter – Tag #03536- Business Office; (c) Fargo Persona C16, ID Tag Printer – Tag #00031 – Business Office; USI, Inc. Laminator – Tag# 04172 – Washington School.
 
 
        O-3.   The committee recommends and I so move that the board approve proposal for architectural services in connection with proposed Staff Parking Lot Repaving at Kawameeh Middle School to Potter Architects, 410 Colonial Avenue, Union, New Jersey in an amount not to exceed $6,800 in accordance with the information in the hands of each board member.
 
  
        O-4.   The committee recommends and I so move that the board approve Change Order #1 for Masonry Restoration at Kawameeh Middle School to Falak Construction, Inc., 836 Ridgewood Avenue, North Brunswick, New Jersey for replacement of lighting wiring which was found to be corroded and replacement of insulation which was decayed in the amount of $2,900 in accordance with the information in the hands of each board member.
 
 
        O-5.   The committee recommends and I so move that the board approve Change Order #2 for Alterations to Administration Building to Unimak, LLC, 354 Banta Avenue, Garfield, New Jersey for installation of VCT in kitchen and storage area in the amount of $1,019.21 in accordance with the information in the hands of each board member.
 
 
         O-6.   The committee recommends and I so move that the board approve decrease of P.O. #10-00787 to Roselle Auto Parts from $4070.60 to $740.60 in accordance with the information in the hands of each board member.
 
 
         O-7.   The committee recommends and I so move that the board award bid for Automotive Supplies for the 2009-2010 school year to BuyWise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey in the total bid amount of $3,550, in accordance with the information in the hands of each board member.
 
 
         O-8.   The committee recommends and I so move that the board decrease P.O.#10-00099 to Eagle Supply a/k/a AmSan from $16,487.68 to $8,050.68 in accordance with the information in the hands of each board member.
 
 
          O-9.   The committee recommends and I so move that the board approve proposal for food service with ARAMARK for the 2009-2010 school year based on the following: (1)  One hundred eighty (180) service days for all schools and staff; (2)   No decrease in average enrollment for the 2009-2010 school year;
(3)  Current rates for State and Federal cash reimbursements;(4)  Continued availability of government food commodities for 2009-2010;(5) Approval of revised pricing for the 2009-2010 school year is attached; (6)   Increases in food costs average 3% due to current market trends, increase in dairy products and decreased availability of government commodities rebate and processing programs;(7)     Increase of 6% (average) in payroll cost to keep in step with the competitive labor market and the local prevailing wage scales and increases in benefits in the food service industry;(8)     To adjust the allowance for ARAMARK’s general administrative costs to $.050 per meal served, and a management fee of $.130 per meal served; (9)     An unlimited guaranteed return of $109,781 as per section 16F.
This information is in accordance with the information in the hands of each board member.
 
       O-10. The committee recommends and I so move that the board approve Change Order #3 for Alterations to Administration Building to Unimak, LLC, 354 Banta Avenue, Garfield, New Jersey to eliminate the logo in the VCT floor installed in the hallway in the credit amount of $1,000 in accordance with the information in the hands of each board member.
 
       O-11. The committee recommends and I so move that the board approve Change Order #4 for Alterations to Administration Building to Unimak, LLC, 354 Banta Avenue, Garfield, New Jersey for Ardex MC including Ardex feather finish on flooring, crack repair with Ardseal 2C and extension of interior work milestone of 8/9/09 to 8/16/09 in the total amount of $5,904.27 in accordance with the information in the hands of each board member.
 
        O-12. The committee recommends and I so move that the board award the following bids for the 2009-2010 school year:
 
                   Technical Occupations – Bid #10-20
                   Blick Art Materials                       $   1,390.09
                   Brodhead-Garrett                             2,391.66
                   Electronics Express                          2,577.90
                   Kelvin Electronics                             1,118.00
                   Midwest Products                            6,994.47
                   Paxton-Patterson                             1,629.73
                   Pitsco                                             5,439.74
                   TOTAL BID AWARD                    $ 21,541.59
 
 
                   Lumber – Woods Technology – Bid #10-18
                   Bayway Lumber                          $       202.01
                   Feldman                                          3,523.68
                   Tulnoy Lumber                                4,806.80
                   TOTAL BID AWARD                    $    8,832.49
 
                   Vocational Education – Bid #10-19
                   Markertek Video Supplies            $    7,291.58
 
                   Family & Consumer Sciences – Bid #10-17
                   S.A.N.E.                                    $    6,668.97
 
 
 
        O-13. Report receipt of bids received on September 4, 2009 for proposed interior alterations (I.T. Department relocation) at Union High School

 
I.      Personnel Committee Resolutions:
 
         P-1.    The Superintendent recommends, the committee concurs and I so move that personnel actions be approved in accordance with the information in the hands of each board member.
           
          P-2.    The Superintendent recommends, the committee concurs and I so move that the board approve substitutes and home instructors, substitute custodians, substitute cafeteria/playground aids, classroom assistants and secretaries, substitute bus drivers and bus assistants for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
          P-3.    The Superintendent recommends, the committee concurs and I so move that the board amend list of salary class changes for the 2009-2010 school in accordance with the information in the hands of each board member.
 
          P-4.    The Superintendent recommends, the committee concurs and I so move that the board approve Interlocal Services Agreement between the board and the Township of Union for a School Resource Officer in accordance with the information in the hands of each board member. (Note: This agreement was approved by the Township Committee on August 25, 2009)
 
          P-5.    The Superintendent recommends, the committee concurs and I so move that the board approve staff members whose salaries are funded either in full or in part through the district’s NCLB (No Child Left Behind) FY10 Grant in accordance with the information in the hands of each board member.
 
          P-6.    The Superintendent recommends, the committee concurs and I so move that the board amend list of staff approved as Union High School graduation monitors to include Andrew Kenny.
 
          P-7.    The Superintendent recommends, the committee concurs and I so move that the board approve payment to staff for Family Math and Family Science at Hannah Caldwell School  at a rate of $500 per person per session: (a) Family Math: Session I – April 20, 22, 27 and 29, 2010 and Session II – May 4, 6, 11 and 13, 2010 – Marisa Caruso and Nicole Ahern and (b) Family Science – Session I – October 14, 21, 28 and November 4, 2009 and Session II – February 18, 25 and April 4, 11, 2010 – Laura Gillespie and Leslie Nigro.
 
          P-8.    The Superintendent recommends, the committee concurs and I so move that the board approve payment to Christine Schefter- special education substitute teacher for Summer 2009 Extended School Program at a rate of $38 per hour for the period July 6th through August 14th, 2009.
 
          P-9.    The Superintendent recommends, the committee concurs and I so move that the board approve increase of “not to exceed” hours for IT Summer Staff at a rate of $16 per hour: (a) Mark D’Aloia from 250 hours to 350 hours for the period July 1st through August 31st, 2009; (b) Juan Tomas from 250 hours to 500 hours for the period July 1st through September 30th, 2009.


          P-10. The Superintendent recommends, the committee concurs and I so move that the board approve increase in Summer 2009 work hours to staff: (a) Torrie Kruse -  an additional ten (10) hours for  photocopying services at a rate of $15.93 per hour not to exceed $159.30; (b) Helene Lateiner – an additional 8 days for secretarial services in the Athletic Department at a rate of $181 per day not to exceed $1448; and (c) Josephine Palumbo- an additional 2 days for secretarial services in the Athletic Department at a rate of $195.91 per day, not to exceed $391.812.  

 
 
         P-11. The Superintendent recommends, the committee concurs and I so move that the board approve staff for professional development presentations for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
 
         P-12. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Shawn Paterno as Emergency Athletic Trainer for the 2009-2010 school year at an hourly rate of $30 not to exceed $6,000.
 
 
         P-13. The Superintendent recommends, the committee concurs and I so move that the board accept letter of resignation for the purpose of retirement from William Donahue, part time bus driver, effective July 1, 2009.
 
 
         P-14. The Superintendent recommends, the committee concurs and I so move that the board approve extended child rearing leave to Kimberly A. Marano, teacher at Kawameeh Middle School, for the period September 1st through December 31st, 2009.
 
 
         P-15. The Superintendent recommends, the committee concurs and I so move that the board approve Family Leave Insurance Benefits and unpaid family leave for the following staff: (a) Lydia DiGiovanni, teacher at Kawameeh Middle School, for the period September 1st through December 31st, 2009; (b) Lina Blanchett, English teacher at Kawameeh Middle School, for the period September 1st through November 29th, 2009.
 
 
         P-16. The Superintendent recommends, the committee concurs and I so move that the board approve Family Leave Insurance Benefits, unpaid family leave and extended child rearing leave for Monica Dec, teacher at Franklin School, for the period September 1st, 2009 through January 31st, 2010.
 
 
         P-17. The Superintendent recommends, the committee concurs and I so move that the board approve Wellness Management Services of Trinitas Hospital, a student guidance-training program as part of the district’s early intervention services to improve the behavior and academic success for students at Livingston, Washington, Central-Five/Jefferson, Battle Hill and Burnet Middle Schools for the period September 8, 2009 through June 30, 2010 in an amount not to exceed $55,000 in accordance with the information in the hands of each board member.
 
 
         P-18. The Superintendent recommends, the committee concurs and I so move that the board approve Wellness Management Services of Trinitas Hospital, a student guidance-training program as part of district’s services to improve the behavior and academic success for students at Union High School for the period September 8, 2009 through June 30, 2010 in an amount not to exceed $97,500 in accordance with the information in the hands of each board member.
 
 
         P-19. The Superintendent recommends, the committee concurs and I so move that the board approve Lucille Williams to perform required home instruction for a district student for the period July 1st through August 30, 2009 at a rate of $35 per hour.
 
 
         P-20. The Superintendent recommends, the committee concurs and I so move that the board approve Michele Zaitz to perform required home instruction for two district students from September 1st, 2009 through June 30th, 2010 at a rate of $50 per hour.
 
 
         P-21. The Superintendent recommends, the committee concurs and I so move that the board approve the following staff to perform required Applied Behavioral Analysis (ABA) for district special education students for the period July 1, 2009 through June 30, 2010 at a rate of $50 per hour: (a) Colleen Gilmartin; (b) Patricia Gray; (c) Angela Kahn; (d) Michael Sereno; (e) Marcel Royal
 
J.      Approval of Bills
 
        The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
 
K.       Unfinished Business
 
 
 
L.       New Business
 
 
 
M.      Comments from the Public
 
 
 
N.      Adjournment                                              ___________ p.m.

 

 
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