JUNE 9, 2009 WORKSESSION AGENDA

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Dates: 
Tuesday, June 9, 2009 - 7:00pm

 

UNION TOWNSHIP BOARD OF EDUCATION
WORK SESSION AGENDA
JUNE 9, 2009
 
 
 
A.      Roll Call
 
B.       Flag Salute
 
C.       Open Public Meetings Act Statement
 
D.       Approval of Minutes:   
     
          1.       Worksession - May 12, 2009
          2.       Executive Session – May 12, 2009
          3.       Regular Meeting – May 19, 2009
 
E.           Communications:
 
1.  Letter  of  resignation for the purpose of retirement from Patricia Altmann, teacher at Washington School, effective July 1, 2009.
 
2.  Letter of resignation from Robyn Magliacano Giordano, school social worker, effective immediately.
 
3.   Request  for  unpaid  family  leave from Kelly Piano, teacher at Hannah Caldwell School, for the period June 1st through June 12, 2009.
 
4.   Request for maternity leave from Lina Blanchet, English Teacher at Kawameeh Middle School, for the period June 8th through the end of the 2008-2009 school year.
 
5.   Letter of resignation from Angela Seneca, classroom assistant at Battle Hill School, effective July 1, 2009.
 
 
F.       Education/Student Discipline Committee
 
E-1.    The committee recommends and I so move that approval be given to amend the list of students removed from the rolls [two (2) students  exited  during  the  period  May 1, 2009 through May 31, 2009; a total of fifty (58) students have been removed from the rolls for the 2008-2009 school year] who are not domiciled in this school district  in accordance with the information in the hands of each board member.
 
E-2.    The committee recommends and I so move that approval be given to amend the 2008-2009 Out-of-District Atypical Student Placement, Exit Lists and tuitions in accordance with the information in the hands of each board member.
 
E-3.    The committee recommends and I so move that the board approve Coordinated Transportation Services Agreement for the 2009-2010 school year with Union County Educational Services Commission in accordance with the information in the hands of each board member.
 
E-4.    The committee recommends and I so move that the board approve implementation of Developing Safe and Civil Schools (DSAC): A Coordinated Approach for Social-Emotional and Character Development (SECD); entry point participation grant provided by Rutgers University for the 2009-2010 school year at no cost to the district in accordance with the information in the hands of each board member.
 
E-5.    The committee recommends and I so move that the board approve revised curriculum guides  in accordance with the information in the hands of each board member.
 
E-6.    The committee recommends and I so move that the board approve agreement with the New Jersey Interscholastic Athletic Association (NJIAA) for limited use of licensed marks in connection with marketing and sale of merchandise bearing licensed marks in accordance with the information in the hands of each board member.

E-7.    The  committee  recommends and  I so move that the board approve  Agreement  for Purchase of Head Start Services  with the Community Development Institute Head Start for the period August 1, 2009 through July 31, 2010 in accordance with the information in the hands of each board member.

 

E-8.    The committee recommends and I so move that the board approve the following parent/pupil transportation contracts in accordance with the information in the hands of each board member: (a) To transport A.H. a student to and from The Arc  Kohler  School in Mountainside, New Jersey from February 25, 2009 through June 12, 2009 at a rate of $5.00 per day; (b) To transport B.G. a student to and from The Lakeview School in Edison, New Jersey from July 1, 2009 through June 30, 2010 at a rate of $70 per day.

              

DISCUSSION ITEMS
          1.       N.J.Q.S.A.C.
          2.       August Planning Session

 

G.      Fiscal and Planning Committee
 
F-1.    The committee recommends and I so move that the Treasurer’s Report dated May 31, 2009 be accepted.
 
F-2.    The committee recommends and I so move that the Secretary’s Report dated May 31, 2009 be accepted.
 
F-3.    Pursuant to N.J.A.C. 6A:23-2.11(a), I certify that as of May 31, 2009 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
 
          ___________________________     _          ______________
          James J. Damato, Board Secretary                 Dated
 
Pursuant to N.J.A.C. 6A:23-2.2(h),  we  certify  that  as  of  May 31, 2009 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.2(d)3  and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
 
F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the copy in the hands of each board member.
 
F-5.    The committee recommends and I so move that the Board concur with the investments made by the Business Administrator as follows:
 

Mature
Date
Purchase
Date
Number
 of Days
 
Amount
Invest.
Held by
Home A/C
 Account
Interest
Rate
Estimated
Income
06/16/09
05/19/09
28
      800,000
Investors
UCNB EBS CAST
0.78%
         485.33
06/16/09
05/19/09
28
   1,100,000
Investors
UCNB Cafeteria
0.78%
         667.33
06/16/09
05/19/09
28
 17,300,000
Investors
UCNB CAP RES
0.78%
    10,495.33
06/16/09
05/19/09
28
 20,000,000
Investors
UCNB OP AC
0.78%
    12,133.33
06/16/09
05/19/09
28
   2,300,000
Investors
UCNB Jan 03 Bond
0.78%
      1,395.33
06/30/09
05/19/09
42
   1,000,000
Investors
UNITY BANK SUI
0.83%
         968.33
 
F-6.    The committee recommends and I so move that the board approve attached list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21)  in accordance with the information in the hands of each board member: (a) Proforma Ayr Graphics and Printing - $1,343 – tee-shirts for senior class – Union High School; (b) Mayfair Farms - $56,136- senior prom – Union High School
    
F-7.    The committee recommends and I so move that the board approve the attached list of contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a)  in accordance with the information in the hands of each board member.
 
F-8.    The committee recommends and I so move that the Board approve districtwide travel and related expenses pursuant to the requirements of N.J.A.C. 6A:23B and Board Policy File Codes 4133, 4440 and 9250 and in accordance with the information in the hands of each board member.
 
F-9.    The committee recommends and I so move that the Board pre-approve districtwide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information in the hands of each board member.
 
 
H.      Operations Committee
         
O-1.   Report receipt of bids received on May 21, 2009 for Automotive Supplies for the 2009-2010 school year (Bid #10-09); Music Supplies for the 2009-2010 school year (Bid #10-10); Art Supplies for the 2009-2010 school year (Bid #10-11); Musical Instruments for the 2009-2010 school year (Bid #10-12); Piano Tuning and Repairs for the 2009-2010 school year (Bid #10-13); Musical Instrument Repairs for the 2009-2010 school year (Bid #10-14)
 
O-2.   The committee recommends and I so move that the board approve discard of textbooks in accordance with the information in the hands of each board member.
 
O-3.   The committee recommends and I so move that the board approve advertisement for disposal of the following equipment, which is no longer functional and deemed unserviceable for school use in accordance with information in the hands of each board member. If equipment is not sold, it will be disposed of as scrap.
 
O-4.   The committee recommends and I so move that the board accept proposal from Potter Architects, 410 Colonial Avenue, Union, NJ for architectural services in connection with bleacher replacement at Union High School Main and Auxiliary Gymnasiums in an amount not to exceed $37,500.
 
O-5.   The committee recommends and I so move that the board approve the purchase and implementation of Genesis Student Records a computerized student information system software in the amount of $150,000 and annual software maintenance in the amount of $22,500 after year one from Genesis Educational Services, Inc., 300 Buckelew Avenue, Jamesburg, NJ and in accordance with the information in the hands of each board member.
 
O-6.   The committee recommends and I so move that the board award bid for Musical Instruments for the 2009-2010 school year (Bid #10-12) as follow:
 
                   NEMC                    $ 4,478.00
                   K & S Music              6,310.00
                   Total Bid                 10,778.00
 
O-7.   The committee recommends and I so move that the board award bid for Piano Tuning and Repairs for the 2009-2010 school year (Bid #10-13) to Glenn Paulsen in an amount not to exceed $16,000.
 
O-8.   The committee recommends and I so move that the board award bid for Musical Instrument Repairs for the 2009-2010 school year (Bid #10-14) to K and S Music in an amount not to exceed $16,000.
 
O-9.   The committee recommends and I so move that the board award bid for Music Supplies for the 2009-2010 school year (Bid #10-10) to Shar Products in the total bid amount of $2,384.44.
 
O-10. The committee recommends and I so move that the board award bid for Automotive Supplies for the 2009-2010 school year (Bid #10-09) as follows:
                  
                   Bus Parts                                   $       146.88
                   Buy Wise                                          6,984.69
                   Roselle Auto                                    4,070.60
                   Snap On Tool                                   7,344.02
                   TOTAL BID                                  $ 18,546.19
 
O-11. The committee recommends and I so move that the board award bid for Plumbing Supplies for the 2009-2010 school year (Bid #10-03) as follows:
 
                   Grant Supply                              $   12,022.09
                   GPS                                                     3,129.74
                   Madsen & Howell                              3,815.47
                   Westside Plumbing                        29,391.16
                   TOTAL BID                                  $   48,358.46
 
DISCUSSION ITEMS:
           1.       Central Office renovations
 
 
I.       Personnel Committee
 
P-1.    The Superintendent recommends, the committee concurs and I so move that the Board approve personnel actions in accordance with the information in the hands of each board member.
 
P-2.    The Superintendent recommends, the committee concurs and I so move that the June, 2009 Substitute/Home Instruction List, substitute custodians and substitute playground/ cafeteria aides, classroom assistants and secretaries be approved in accordance with the copy in the hands of each board member.
 
P-3.    The Superintendent recommends, the committee concurs and I so move that the Board accept letters of resignation from the following staff:
                   (a)      Patricia Altmann, teacher at Washington School, effective July 1, 2009 (retirement).
                   (b)     Robyn Magliacano Giordano, school social worker, effective immediately
                   (c)      Angela Seneca, classroom assistant at Battle Hill School, effective July 1, 2009
 
 
P-4.    The Superintendent recommends, the committee concurs and I so move that the Board approve unpaid family leave for Kelly Piano, teacher at Hannah Caldwell School, for the period June 1, 2009 through June 12, 2009.   
 
P-5.    The Superintendent recommends, the committee concurs and I so move that the Board approve payment to staff to monitor Union High Graduation on June 23, 2009 at a rate of $58.00 per person in accordance with the information in the hands of each board member
                  
P-6.    The Superintendent recommends, the committee concurs and I so move that the board reappoint Debra Cyburt as Treasurer of School Monies for the 2009-2010 school year at an annual salary of $3,800.  
 
P-7.    The Superintendent recommends, the committee concurs and I so move that the board reappoint Anthony Magliacano as ADA/Facility Coordinator, IPM Coordinator and AHERA designated person, for the 2009-2010 school year at no cost to the District.
 
P-8.    The Superintendent recommends, the committee concurs and I so move that the board reappoint James J. Damato, as Affirmative Action Officer for awarding contracts for the 2009-2010 school year under PL1975, c. 127, at no cost to the District.
 
P-9.    The Superintendent recommends, the committee concurs and I so move that the board appoint James J. Damato, as Custodian of School Records for the 2009-2010 school year at no cost to the District.
 
P-10. The Superintendent recommends, the committee concurs and I so move that the board reappoint principals, supervisors, directors, teachers, security monitors, classroom assistants, cafeteria/playground aids, custodians, maintainers and transportation employees, part-time transportation employees,  twelve-month secretaries, ten-month secretaries, confidential secretaries and central office personnel for the 2009-2010 school year in accordance with the information in the hand of each board member.
 
P-11. The Superintendent recommends, the committee concurs and I so move that approval be given to appoint police for pre and post graduation building and grounds security and graduation security at an hourly rate of $22 per hour per patrolman and $24 per hour for supervisor.
 
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve Donna Hubbard to  record and  transcribe the  minutes of  Residency Committee  meetings  as assigned, effective July 1, 2009  through June 30, 2010 at a rate of $250 per meeting.      
 
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Laurie Krantz, Livingston School nurse, to review medical records of summer registrants at a rate of $ 44.68 per hour not to exceed seventy-five (75) hours  from July 1st through August 31st, 2009.
 
P-14.   The Superintendent recommends, the committee concurs and I so move that the board approve payment to Karen Gainey, Christopher Capodice and Steven Geller for television broadcasting coverage for after school hours during the 2009-2010 school year at a per person rate of $40 per hour.
 
P-15. The Superintendent recommends, the committee concurs and I so move that that the board approve payment to John Shaffer for printing services during the 2009-2010 school year at a rate of $30 per hour.
 
P-16. The Superintendent recommends, the committee concurs and I so move that the board appoint Gregory A. Tatum, as Affirmative Action Officer; Edward Gibbons as Assistant Affirmative Action Officer and Benjamin Kloc as Affirmative Action Officer for classroom practices for the 2009-2010 school year at no cost to the District. 
 
P-17. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Bharati Mullick as Chief Medical Inspector for the Township of Union Public Schools for the 2009-2010 school year for an annual stipend of $15,000.
 
P-18. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Gregory Gallick as team physician for the Township of Union Public Schools for the 2009-2010 school year for an annual stipend of $3,500.
 
P-19. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Steven Eisenstat as medical inspector for the Township of Union Public Schools for the 2009-2010 school year for an annual stipend of $1,300.
 
P-20. The Superintendent recommends, the committee concurs and I so move that the board reappoint Dr. Dawn E. Calamari, medical inspector for the Township of Union Public Schools for the 2009-2010 school year for an annual stipend of $1,300.
 
P-21. The Superintendent recommends, the committee concurs and I so move that the 2009-2010 school year Substitute/Home Instruction List, and substitute custodians be approved in accordance with the copy in the hands of each board member.
 
P-22. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Ellen Wilezol as SAT/PSAT Testing Coordinator at a rate of $30 per hour not to exceed fifty (50) hours or $1500 for the 2009-2010 school year.
 
P-23. The Superintendent recommends, the committee concurs and I so move that the board approve payment to Ellen Wilezol a Summer Guidance Counselor stipend of $3,312 for summer 2009.  
 
P-24. The Superintendent recommends, the committee concurs and I so move that the board approve payment to David Jones for updating and maintaining the computers and preparation of newsletter in Union High School Digital Computer Lab, Room D232, during Summer 2009 at a rate of $20 per hour not to exceed 80 hours or $1600.
 
P-25. The Superintendent recommends, the committee concurs and I so move that the board approve payment to the following staff for pre/post graduation security in the amount of $22.00 per hour in accordance with the information in the hands of each board member.
 
P-26. The Superintendent recommends, the committee concurs and I so move that the board amend list of staff to perform required services for the Extended School Year, Summer 2009 for the period July 1st through August 28th, 2009 in accordance with the information in the hands of each board member.
 
P-27. The Superintendent recommends, the committee concurs and I so move that the board approve Oxford Consulting Service, Inc., 300 Corporate Center Drive, Manalapan, New Jersey to provide occupational therapy at a rate of $105 per hour and physical therapy at a rate of $105 per hour  for the 2009-2010 school year in an amount not to exceed $45,000 in accordance with the information in the hands of each board member.
 
P-28. The Superintendent recommends, the committee concurs and I so move that the board approve Jewish Vocational Service, 111 Prospect Street, East Orange, New Jersey to provide vocational evaluations at a rate of $850 per evaluation, community based assessments at a rate of $60 per hour, job placement services at a rate of $60 per hour for the 2009-2010 school year in an amount not to exceed $2,000 in accordance with the information in the hands of each board member.
 
P-29. The Superintendent recommends, the committee concurs and I so move that the board approve Morris Union Jointure Commission, 340 Central Avenue, New Providence, New Jersey to provide physical therapy at a rate of $195 per hour, occupational therapy at a rate of $175 per hour, speech therapy at a rate of $205 per hour and ABA services at the rate of $140 per hour for the 2009-2010 school year in an amount not to exceed $300,000 in accordance with the information in the hands of each board member.
 
P-30. The Superintendent recommends, the committee concurs and I so move that the board approve Trinitas Healthcare Corp., Children’s Therapy Services, 235 Birchwood Avenue, Cranford, New Jersey to provide physical therapy (school based) at a rate of $78 per hour, occupational therapy (school based) at a rate of $78 per hour, center based occupational therapy at a rate of $45 for a 15 minute session, $70 for a 30 minute session and 85.00 for a 45 minute session for the 2009-2010 school year in an amount not to exceed $205,000 in accordance with the information in the hands of each board member.
 
P-31. The Superintendent recommends, the committee concurs and I so move that the board approve payment to the following staff for preparation of the 2009 Union High School graduation booklet at a rate of $600 per person: (a) Geraldine Muller, (b) Genevieve Reis, and (c) John Shaffer
 
P-32. The Superintendent recommends, the committee concurs and I so move that the board approve Curriculum Writing Teams for the 2009-2010 school year at a rate of $20 per hour not to exceed 15 hours or $300 per person in accordance with the information in the hands of each board member.
 
P-33.  The Superintendent recommends, the committee concurs and I so move that the board amend resolution P-4 adopted on February 28, 2009 as follows:  "That the board accept proposal for Insurance Broker Services for the period February 1, 2009 through January 31, 2010 from Business & Governmental Insurance Agency (BGIA), Plaza Nine, 900 Route 9 North, Woodbridge, New Jersey for the annual consultation fee of $100,000 in accordance with the information in the hands of each board member.
 
J.    Approval of Bills
 
          The Committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
K.    Unfinished Business
 
 
 
L.    New Business
 
 
 
M.    Comments from the Public
 
 
 
N.      Adjournment                                         p.m.

 

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