OCTOBER 13, 2009 WORKSESSION AGENDA

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Dates: 
Tuesday, October 13, 2009 - 7:00pm
UNION TOWNSHIP BOARD OF EDUCATION
WORKSESSION AGENDA
OCTOBER 13, 2009
 
 
A.      Roll Call
 
 
B.       Flag Salute
 
 
C.       Open Public Meetings Act Statement
 
 
D.       Approval of Minutes:
 
          1.       Special Meeting – August 25, 2009
          2.       Worksession – September 8, 2009
          3.       Executive Session – September 8, 2009
          4.       Regular Meeting – September 15, 2009
          5.       Executive Session – September 15, 2009
 
 
E.     Communications:
 
1.      Request for maternity and family leaves from Christina Birstler, Teacher at Battle Hill School, for the period October 24, 2009 through March 31, 2010.
 
2.      Request for maternity, family and extended child rearing leaves for Denise Marano, Teacher at Battle Hill School, for the period January 16, 2010 through the end of the 2009-2010 school year.
 
3.       Request for unpaid leave of absence for Phyllis Forgione, part-time bus assistant for the period September 22 through November 29, 2009.
 
4.       Request for maternity, family and extended child rearing leaves for Jessica McDonagh, English teacher at Union High School, for the  period December 7, 2009 through the end of the 2009-2010 school  years.
 
5.       Request for family leave from Dwight Lipford, part time bus driver for the period October 15, 2009 through January 15, 2010.
 
6.       Memo dated August 20, 2009 from Delta Consultants regarding remediation work that will be performed at the Getty Service Station located at 2352 Morris Avenue.
 
7.      Letter dated September 11, 2009 from Maria E. Martin regarding a transportation incident.
 
8.      Letter dated October 2, 2009 from New Jersey School Boards Association Insurance Group regarding awarding of 2009 Safety Grant.
 
9.      Letter dated October 5, 2009 from Jennifer Hajkowski, English teacher at Union High School, requesting family leave for the period October 5th through November 16th, 2009.

 
 
F.       Education/Student Discipline Committee:
         
E-1.    The committee recommends and I so move that approval be given to approve the list of students removed from the rolls who are not domiciled in this school district [thirteen (13) students for the period September 1 through September 30, 2009] a total of thirteen (13) students for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
E-2.    The committee recommends and I so move that the Board amend the 2009-2010 out-of-district sent and received atypical student placement and tuition lists will be approved in accordance with the information in the hands of each board member.
 
E-3.    The committee recommends and I so move that the board accept the Vandalism and Violence Report for the 2008-2009 school year in accordance with the information in the hands of each board member.
 
E-4.    The committee recommends and I so move that the board amend list of share-time students attending Union County Vocational-Technical School for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
E-5.   The committee recommends and I so move that the board approve School Nursing Services Plan for the 2009-2010 school year in accordance with the information in the hands of each board member.

 
 
G.      Fiscal and Planning Committee:
 
F-1.    The committee recommends and I so move that the Treasurer’s Report dated September 30th, 2009 be accepted. 
 
F-2.    The committee recommends and I so move that the Secretary’s Report dated September 30th, 2009 be accepted.
 
F-3.    Pursuant to N.J.A.C. 6:20-2.13(d), I certify that as of September 30th, 2009 no budgetary line item account has obligations and payments (contractual orders) which in total exceed the amount appropriated by the district board of education pursuant to N.J.S.A. 18A:22-8 and 18:22-8.1.
                    ____________________             _____________________
                     JAMES J. DAMATO                        DATED
 
          Pursuant to N.J.A.C. 6:20-2.13(e), we certify that as of September 30th 2009 after review of the secretary’s monthly financial report (appropriations section) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6:20-2.13(b) and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. This certification is solely based on the information provided by the School Business Administrator and Board Secretary and is assumed by the board to be correct.
 
F-4.    The committee recommends and I so move that the Board approve line item transfers in accordance with the information in the hands of each board member.
 
F-5.    The committee recommends and I so move that the Board concur with the investments made by the Business Administrator as follows
         
Mature
Date
Purchase
Date
Number
 of Days
Amount
Invest.
Held by
Home A/C
 Account
Interest
Rate
Estimated
Income
10/20/09
9/15/09
35
     800,000
Valley Nat’l
UCNB EBS CAST
0.20%
          155.56
10/20/09
9/15/09
35
 1,100,000
Valley Nat’l
UCNB CAFETERIA
0.20%
          213.89
10/20/09
9/15/09
35
17,600,000
Valley Nat’l
UCNB CAP RES
0.20%
       3,422.22
10/20/09
9/15/09
35
27,000,000
Valley Nat’l
UCNB OP AC
0.20%
       5,833.33
10/20/09
9/15/09
35
 1,000,000
Valley Nat’l
UCNB JAN 03 BOND
0.20%
          194.44
10/20/09
9/15/09
35
 1,000,000
Valley Nat’l
UNITY BANK SUI
0.20%
          194.44
    
F-6.    The committee recommends and I so move that the Board approve the following contracts and/or purchase orders pursuant to the requirements of N.J.S.A. 18A:18A-5 and 18A:18A-10(a) and in accordance with the information in the hands of each board member.
 
F-7.    The committee recommends and I so move that the Board approve following list of contracts and/or purchases pursuant to the requirements of N.J.S.A. 18A:18A-5(21): (a) Pine Forest Camp - $11,700 – marching band camp – Union High School; (b) Comfort Inn Capitol Gateway - $1,683 – JROTC – Union High School
 
F-8.    The committee recommends and I so move that the Board approve district wide travel and related expenses pursuant to the requirements of  N.J.S.A. 18A:11-12, N.J.A.C. 6A:23A-7 and Board Policy File Code 6471 in accordance with the information in the hands of each board member.
 
F-9.    The committee recommends and I so move that the Board pre-approve district-wide student field trip destinations and purposes pursuant to N.J.A.C. 6A:23A-5.8 in accordance with the information appended to these minutes.
 
F-10. The committee recommends and I so move that the board accept donations in accordance with the information in the hands of each board member.
 
F-11. The committee recommends and I so move that the board adopt formal resolution authorizing the making of an application to the Local Finance Board Pursuant to N.J.S.A. 18A:24-61 through 62 for reapproval to issue refunding school bonds to refund a portion of its outstanding 2003 School Bonds in accordance with the information in the hands of each board member.
 
 
DISCUSSION ITEMS:
           1.       Budget Update
 
 
H.    Operations Committee
 
O-1.   The committee recommends and I so move that the board approve Change Order #6 from Unimak, LLC, 354 Banta Avenue, Garfield, NJ for alternations to the Administration Building in the amount of $1,699.82 in accordance with the information in the hands of each  board member.
 
O-2.   The committee recommends and I so move that the board approve the advertisement for sale of the following items: (a) 1993 Dodge Ram Pick Up Truck – Truck #45 – VIN#1B7KM36Z8PS209845; (b) Olathe Chipper- Model 12 – Serial # 12-121095 TDL; (c) Wico Old Reelmaster-Model X – Spec XH-2504 – Serial # 3-180687; (d) Simplicity Small Tractor – Model #1692279 – Serial # 2120; (e) Simplicity Small Tractor – Model #006448; (f) Three push lawn mowers
 
O-3.   The committee recommends and I so move that the board approve use of Boys & Girls Clubs of Union County, Inc. swimming pool for practices and meets from November 16, 2009 through February 26, 2010 by Union High School Coed Swim Team in accordance with the information in the hands of each board member.
 
O-4.   The committee recommends and I so move that the board accept donations from Township of Union Education Foundation in connection with 2009-2010 grants that were presented to several teachers in the Union School District in accordance with the information in the hands of each board member.
 
O-5.   The committee recommends and I so move that pursuant to N.J.A.C. 6A:17-11.2 the board approve school bus emergency evacuation drill report from Burnet Middle School, which was held on October 7, 2009 in accordance with the information in the hands of each board member.
 


 
I.         Personnel Committee:
 
P-1.    The Superintendent recommends, the committee concurs and I so move that personnel actions be approved in accordance with the information in the hands of each board member.
 
P-2.    The Superintendent recommends, the committee concurs and I so move that the board amend list of  Substitute/Home Instruction List, Substitute Custodians, Substitute Cafeteria/Playground Assistants, Classroom Assistants and Secretaries for the 2009 -2010 school year in accordance with the information in the hands of each board member.
 
P-3.    The Superintendent recommends, the committee concurs and I so move that the board approve the following Curriculum Writing Teams at a rate of $20 per person, per hour not to exceed 15 hours or $300.00:
 
          Physical Education – Grades K-4            Chorus – Grades 5-7
          Laura Torres                                              Nancy Schoenberger
          Lucille Williams                                          Liz Melati
          Eric Shaw                                                  Jenny Lau
          Sue Lisanti
 
          General Music – Grades 5-7                   Language Arts Grade 4
          Nancy Schoenberger                             Jaclyn Cannella
          Liz Melati                                                 Jennifer Dellano
          Jenny Lau                                                Karen Freitas
                                                                           Kathy Pellerito
 
          Social Studies – Grade 4
          Jaclyn Cannella
          Karen Freitas
          Abby Marshall
 
P-4.    The Superintendent recommends, the committee concurs and I so move that the board approve list of Athletic Event staff for the 2009-2010 school year.
 
P-5.    The Superintendent recommends, the committee concurs and I so move that the board approve maternity, family and extended child rearing leave for the following staff: (a) Denise Marano, teacher at Battle Hill School, for the period January 16, 2010 through the end of the 2009-2010 school year; (b) Jessica McDonagh, English teacher at Union High School for the period December 7, 2009 through the end of the 2009-2010 school year.
 
P-6.    The Superintendent recommends, the committee concurs and I so move that the board approve unpaid leave of absence for Phyllis Forgione, part-time bus assistant for the period September 22 through November 29, 2009.
 
P-7.    The Superintendent recommends, the committee concurs and I so move that the board approve family leave for the following staff:  (a)  Dwight Lipford, part time bus driver for the period October 15, 2009 through January 15, 2010; (b) Jennifer Hajkowski, English teacher at Union High School for the period October 5th through November 16th, 2009.

 
 

P-8.    The Superintendent recommends, the committee concurs and I so move that the board approve maternity and family leaves for Christina Birstler, teacher at Battle Hill School, for the period October 24, 2009 through March 31, 2010.

 
P-9.    The Superintendent recommends, the committee concurs and I so move that the board approve in-house presenters for staff development in accordance with the information in the hands of each board member.
 
P-10. The Superintendent recommends, the committee concurs and I so move that the board approve New Jersey Specialized Child Study Team (Katzenbach School for the Deaf) to provide full evaluations at a rate of $1750 per evaluation; partial evaluations at a rate of $1350 per evaluation; individual evaluations at a rate of $400 per evaluation for the 2009-2010 school year not to exceed $3,500, in accordance with the information in the hands of each board member.
 
P-11. The Superintendent recommends, the committee concurs and I so move that the board approve Cross County Clinical and Educational Services for Child Study Team Evaluations in a foreign language for the 2009-2010 school year at a rate of $770, not to exceed $3,500 in accordance with the information in the hands of each board member.
 
P-12. The Superintendent recommends, the committee concurs and I so move that the board approve Jennifer Mitchell Pilley to provide Speech and Language services for a home-bound student for the 2009-2010 school year at a rate of $95 per hour not to exceed $9,500 in accordance with the information in the hands of each board member.
 
P-13. The Superintendent recommends, the committee concurs and I so move that the board approve St. Barnabas Pediatric Specialty Center to provide psychiatric evaluations for the 2009-2010 school year at a rate of $550 per evaluation not to exceed $5500 in accordance with the information in the hands of each board member.


P-14. The Superintendent recommends, the committee concurs and I so move that the board approve Dr. George McCloskey to present WAIS-IV Training Workshop to staff on October 30, 2009 from 8:30 a.m. to 2:30 p.m. at a fee not to exceed $2,200 in accordance with the information in the hands of each board member.
 
P-15. The Superintendent recommends, the committee concurs and I so move that the board increase summer 2009 IT staff hours for Juan Tomas from 500 to 550 for the period July 1st through October 31st, 2009 at a rate of $16 per hour, not to exceed $8,800.
 
P-16. The Superintendent recommends, the committee concurs and I so move that the board amend list of salary class changes for the 2009-2010 school year in accordance with the information in the hands of each board member.
 
P-17. The Superintendent recommends, the committee concurs and I so move that the board approve payment to the following staff as security personnel at Springfield High School football games at Cooke Memorial Field on Thursday, September 17th and Saturday, October 3, 2009: (a) Bill Parsons - $160; (b) Meg Berry - $160; (c) Linda Ionta - $80 and (d) Carmen Marano - $80 in accordance with the information in the hands of each board member.

 
J.       Approval of Bills
 
          1.  The committee recommends and I so move that the Board concur with the bills listed in the permanent bound register appended to these minutes and be ordered for payment.
 
K.      Unfinished Business
 
L.       New Business
 
M.      Comments from the Public
 
N.       Adjournment              ___________ p.m.
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